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Office Manager - Indianapolis, United States - Indiana Alarm, LLC
![Indiana Alarm, LLC](https://contents.bebee.com/public/img/noimg-businessx400.jpg)
1 month ago
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Description
Benefits:
Simple IRA
Competitive salary
Dental insurance
Employee discounts
Health insurance
Opportunity for advancement
Paid time off
Training & development
Benefits/Perks
Competitive Compensation
Careers Advancement
Job Summary
We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities
Answer Phones, route calls, take messages, provide answers to general inquiries and maintain the log of inquiries as required
Greet and direct office visitors
general upkeep and cleanliness of office; stocking of office supplies and placing supply orders
basic data entry
Communicate and respond effectively and in a timely manner any messaging or correspondence relating to clients and company personnel
Schedule consultations and appointments for sales associate;
Scheduling and confirming service calls for technicians (service appts, new installations, etc.)
Prepare invoices for mailing
Schedule fire alarm inspections, confirm inspections with clients, prepare pre inspection and post inspections paperwork; ensure process is complete
Assist with supporting customer concerns, troubleshooting alarm codes, and answering all customer questions.
Assist with implementing new installations, scheduling, paperwork, follow up concerns, etc.)
Other job-related duties as assigned
Qualifications
High school diploma/GED required, some college preferred
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Takes Initiative
People-Person - Great Communication Skills