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East Hartford

    Assistant Finance Director - East Hartford, United States - East Hartford Public Schools

    East Hartford Public Schools
    East Hartford Public Schools East Hartford, United States

    1 week ago

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    Description
    Position Type:
    Administration

    Date Posted:
    4/26/2024

    Location:
    Administration Building

    Date Available:
    As soon as possible

    Closing Date:
    Open until filled
    Assistant Finance Director
    Year-Round Position
    Salary Range: $117,000 - $120,986

    The following documents must be complete and current for application to be considered:
    • Online Application
    • Letter of Interest
    • Resume
    • Copy of Certification
    • Official Transcripts
    • Three Current Letters of Recommendation
    • Other: Letter of interest should include backgroud information
    JOB #

    TITLE: Assistant Finance Director

    QUALIFICATIONS:
    1. Bachelor's degree in accounting, finance, or closely related field required. Master's degree in a financial field preferred.
    2. State of Connecticut certification (085) "School Business Administrator" or eligibility to obtain upon offer of employment.
    3. At least 7 years of experience in accounting or finance roles, with at least 3 years of managerial-level experience with enterprise-wide (or large business unit) responsibility, preferably in municipal finance.
    4. A CPA designation is strongly preferred.
    5. Proficiency in financial management systems, preferably municipal systems such as MUNIS, and general expertise with management information systems and technology.
    6. Strong organizational and managerial skills to lead a professional team of varying sub-disciplines of accounting/finance.
    7. Ability to create financial presentations, reports, analysis, and other communications and convey content to a variety of audiences.
    8. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
    REPORTS TO: Superintendent, Finance Director or Designee

    SUPERVISES: Payroll, Accounts Payable, Accounts Receivable, General Accounting, Contract Management/Procurement, Operations Analysis, Grants Management and all other financial/accounting support functions.

    JOB GOAL: Manage and administer all financial operations of the District.
    PERFORMANCE RESPONSIBILITIES:
    1. Assigns and manages the work of accounting/financial staff involved in payroll, accounts payable, accounts receivable, general accounting, procurement, contract management, operations analysis, student activities accounts, general ledger and subsidiary ledger maintenance, cash management, grants management, auditing, and all other financial functions of the district.
    2. Ensures financial transactions are recorded according to applicable laws and standards.
    3. Establishes controls for transfer of budgeted funds and develops budget tracking tools so the current financial position of the District is readily available to convey to multiple stakeholders.
    4. Oversees all financial aspects of educational fee-based programs.
    5. Recommends, implements, modifies, and maintains accounting control procedures, budget processes, and accounting/financial systems.
    6. Facilitates the annual operating budget development process by performing analysis, preparing reports and projections, updating the financial system, and creating or modifying the budget framework/structure to meet the needs of the district.
    7. Prepares or facilitates the preparation of all required internal and external financial reports, financial statements, and forms, ensuring that all state and federal compliance reports are accurate and filed as required.
    8. Performs financial analysis as needed for District activities including, but not limited to, the EFS, Medicaid, and Special Education Cost Studies.
    9. Oversees grant management operations and provides recommendations regarding existing and prospective grants for financial implications and compliance requirements, ensuring grants are in the best interest of the District. Develops high-level controls and enterprise-wide tracking mechanisms.
    10. Directs procurement and contract management processes to maintain compliance with District policy. Negotiates with vendors and contractors in the best interests of, and to achieve the best overall value for, the District.
    11. Optimizes accounts receivable, cash management, and bank reconciliation processes to maximize revenue potential and efficiently manage cash flows.
    12. Directs or performs account balance reconciliations, schedule preparations, and facilitates the acquisition or development of other required material for independent auditors.
    13. Coordinates the audit process and evaluates/implements suggestions by the auditing firm. Reviews all personnel action forms, monitors payroll and tax withholdings, and researches and resolves discrepancies.
    14. Develops efficient systems to facilitate payroll operations and implement employee-centered solutions to payroll records management.
    15. Organizes the W-2 and 1099 printing and IRS reporting processes.
    16. Oversees the financial component of the School Foods Department, including compliance with state and federal requirements and developing forecasts, estimates and cash flow analysis in conjunction with the District's food services provider.
    17. Maintains and administers financial system software, including assigning and setting up access credentials, maintaining appropriate account structures, and providing training to district leadership.
    18. Manages relationships with banks or other financial institutions where the District or Town maintains accounts, including 403(b) and 457 employee programs, and develops new accounts and relationships as appropriate.
    19. Provides or facilitates support to District employees for payroll, retirement accounts, or financial system access needs.
    20. Maintains a collaborative working relationship with the Town's finance department on all financial matters involving the District.
    21. Administers billing of community use for school facilities.
    22. Assumes such other functions as may be determined.
    TERMS OF EMPLOYMENT: See Board Regulation #4140.2.

    EVALUATION:
    Performance of this job will be evaluated in accordance with provisions of the Board of Education's policy on Evaluation of Non-Certified Staff.
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