Senior Administrative Assistant - Greenfield, United States - Elanco

Elanco Greenfield, United States

2 weeks ago

Description

At Elanco (NYSE: ELAN) – it all starts with animals

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We're driven by our vision of 'Food and Companionship Enriching Life' and our approach to sustainability – the Elanco Healthy PurposeTM – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals' lives better makes life better – join our team today

Senior Administrative Assistant

The Senior Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more assigned business areas but must coordinate and operate cohesively with colleagues at various levels across all business units. This position requires coordination with business unit colleagues, the administrative assistant community, and internal/external business partners and/or vendors.

This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position.

Calendaring & Meeting Coordination:

Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.

Travel & Expenses Entry:

Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car.
Manage business partners' passport and visa for international travel.
Process complex expense reports (i.e., multi‐currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner.

Additional Support & Expectations:

Build rapport with business partners to understand preferences and execute independently.
Adapt to change quickly to execute internal systems and programs.
Mastery of tracking and completing request from multiple business partners in a timely manner.
Provide direction and guidance to non-supported business partners so they can perform. administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.).
Attend various business meetings as needed to understand the business area and priorities.
Create and edit documents, spreadsheets, and presentations.
Create and maintain group lists, distribution lists, spreadsheets, databases, and collaboration sites.
Host external visitors as a representative of Elanco (e.g., recruiting; external partners/collaborators; customers; etc.).
Assist with administrative tasks in pre‐boarding and on boarding of new employees to the area as requested by the ASC manager and/or business partners.
Identify innovative techniques to increase productivity across the team.
Serve as a backup for other administrative assistants to meet workload deadlines or during absences from the office.
Handle additional administrative support or special projects as assigned by the Manager.
Attend all team meetings, manager one on ones, and business partners updates.
Complete all management requests including training, personal calendar management, time entry, and performance goals in a timely manner.
Demonstrate the ability to work independently with a high level of self-management in a vigorous work environment.

Basic Qualifications:

High School Diploma/GED
Minimum of 5 years of corporate administrative experience with previous experience supporting Director-level or above.

Additional Skills & Preferences:

Strong Interpersonal, time management, organizational, communication, and analytical skills
High learning agility with the ability to retain and track information
Ability to handle ambiguity and problem solve for resolution
Proficient knowledge of programs: Word, One Note, Excel, PowerPoint, Outlook 365, SAP, SharePoint, Zoom, Microsoft Teams, Microsoft Edge, One Drive, and Adobe
Experience with Concur Travel and Expense Reporting system
Ability to adapt to change and process improvements with accurate results
Ability to prioritize and seek guidance when multiple competing priorities arise
Excellent written and verbal communication skills
Must be able to maintain confidential information in a regulated environment
Contribute to a highly collaborative team environment with fellow administrative team members
Demonstrate business acumen, initiative, dependability, time management, and resilience

Additional Information

Location: Global Elanco Headquarters - Greenfield, IN - Hybrid Work Environment

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose Some highlights include:
Multiple relocation packages
Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
8-week parental leave
9 Employee Resource Groups
Annual bonus offering
Flexible work arrangements
Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

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