Office Manager - Honolulu, United States - realjobshawaii

realjobshawaii Honolulu, United States

1 month ago

Part time

Description

Office Manager – Mālama Maunalua

Background:

Mālama Maunalua (MM) is a non-profit committed to the restoration of Maunalua Bay. The small team (5 full-time employees) engages in everything from education and outreach, to planting climate resilient coral. MM's project portfolio has grown significantly in recent years, and as a result additional support is needed to ensure the successful implementation of the projects, and the running of the office. Hours are negotiable, but it is anticipated somewhere between 16-20 hours a week is ideal. Pay will be commiserate with experience, but will likely range from $23-$27/hour.

Qualifications:

College Degree or 4 years administrative work experience.
Bookkeeping experience helpful
Computer literacy in Microsoft Office
Detail oriented with good organizational skills
Good oral and written communication skills
Team player with a consistent positive attitude
Able to meet deadlines and prioritize daily tasks
Adaptable to new tasks and projects as they arise.

Duties:

Assist the Executive Director (ED) and Project Manager (PM) with general financial management which may include:
-Generating financial reports from Quickbooks to assist the ED and PM with grant management.
-Maintaining a record of all sources of income (i.e., donations, grants, contracts, etc.) that includes fiscal requirements/restrictions, periods of performance, and other necessary details for each source of income.
-Reviewing accounting records to confirm that organizational spending is compliant with any applicable requirements/restrictions
-Assisting the accountant in regularly allocating organizational costs, including salary and fringe benefits based on proposed grant/contract/etc. budgets.
-Researching costs for the development of budget proposals and financial projections
-Generating and distributing "Thank You" Letters for all donations received.
Create and maintain a calendar of ED and staff obligations, and provide reminders as appropriate.
Organize and maintain an online filing system containing important organizational documents (i.e., grant awards, contractual awards, subcontract/subgrant agreements, etc.) and ensure that project teams have the appropriate access.
Maintain a record of safety certifications/trainings (i.e., CPR, First Aid, Wilderness First Aid, etc.) for all personnel and send reminders to personnel in need of renewing certifications/trainings.
Maintain a record of prospective projects and assist with identifying potential funding opportunities (i.e., RFPs, partnering opportunities).
Assist the project team in identifying action items discussed during staff meetings and maintain accountability for ensuring action items are completed.
Assist the project team in organizing meetings with various stakeholders (i.e., confirming meeting times and locations, acquiring any applicable permits, reserving appropriate venues, etc.).
Correspondence with donors, the board, and the public, as necessary.

To apply, please send your resume and cover letter to Project Manager Daniel Arencibia at

Mahalo

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