Executive Assistant - Beverly Hills, CA

Only for registered members Beverly Hills, CA, United States

2 days ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Executive Personal Assistant – Family Office · Location: Beverly Hills | Hybrid (4 days office / 1 day residence nearby) · Schedule: Typically 10:30 AM – 5:30 PM, with flexibility for events · Salary: $120,000 – $135,000 DOE · Starting toward the lower end, with meaningful bonuse ...

Job description

Executive Personal Assistant – Family Office

Location: Beverly Hills | Hybrid (4 days office / 1 day residence nearby)

Schedule: Typically 10:30 AM – 5:30 PM, with flexibility for events

Salary: $120,000 – $135,000 DOE

Starting toward the lower end, with meaningful bonuses and salary growth after year one based on performance and longevity.

Benefits:

Health Insurance

401(k)

Flexible Time Off

Paid Holidays & Office Closures

A highly accomplished and private executive couple seeks an experienced, discreet, tech-savvy, and service-oriented Executive Personal Assistant to support both professional and personal needs. This is a true gatekeeper role within a warm and respectful environment.

The position primarily supports a successful entrepreneur in-office, while also providing dedicated assistance to his wife — particularly with scheduling and technology support — across both the office and nearby residence. The ideal candidate is polished, proactive, calm under pressure, and confident managing evolving priorities with autonomy and discretion. Strong PC proficiency (Microsoft Word and Outlook) is essential. The principal is also actively involved in politics.

Key Responsibilities

Calendar & Administrative Management

• Manage complex personal and professional calendars for both principals

• Coordinate meetings, board commitments, philanthropic engagements, and social obligations

• Serve as liaison with board administrators and charitable partners

• Maintain contact databases and track RSVPs, guest lists, and key relationships

• Draft and manage correspondence and communications

• Act as professional gatekeeper

Travel & Logistics

• Plan detailed domestic and international travel itineraries, including private aviation when needed

• Secure reservations at top venues in Los Angeles, Beverly Hills, Montecito, and Aspen

• Manage last-minute changes with discretion and efficiency

Event & Social Support

• Assist with planning social gatherings, board functions, and charitable events

• Coordinate vendors, venues, and guest communications

Technology & Office Support

• Provide hands-on tech support, troubleshooting, and digital organization (PC-based systems)

• Prepare documents and presentations in Microsoft Word

• Interface with internal teams and IT professionals

• Track expenses and liaise with accounting/business management

Additional Support

• Document preferences and key processes to ensure continuity

• Anticipate needs and resolve issues proactively

Qualifications

• 5+ years supporting a UHNW individual or family as an EA/PA (West LA preferred)

• Highly proficient in PC systems, Microsoft Word, Outlook, Teams, Zoom

• Experience with boards, foundations, or philanthropic organizations preferred

• Strong travel coordination experience

• Familiarity with West LA restaurants and service providers

• Absolute discretion and service mindset

Personal Attributes

• Polished, professional, approachable

• Highly service-oriented — no task too small

• Calm, solutions-focused, and detail-oriented

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