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Marquand

    Office Manager - Indianapolis, United States - Deep End Talent Strategies

    Deep End Talent Strategies
    Deep End Talent Strategies Indianapolis, United States

    3 weeks ago

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    Description

    Starfish Initiative inspires, encourages, and prepares motivated high school students from the most vulnerable populations for college, career, and life success through one-on-one mentoring. With a commitment to long-term, community-based mentoring, leadership training, and college access programming, Starfish Initiative is uniquely placed in the community to improve graduation rates, and post-secondary educational access and make a difference for students and their families - one at a time.

    Reporting to the President and CEO, the Office Manager assists with day to day operations of Starfish Initiative and is responsible for a full spectrum of support that includes assisting executive leadership, human resources, finance, and administration responsibilities. This position is part-time, hybrid position.

    ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

    Administration

    • Responsible for the organization's day-to-day administrative tasks
    • Serve as the first point of contact for visitors and calls to the office
    • Provide support to overall team
    • Manage the maintenance of office equipment
    • Manages and coordinates overall administrative and office activities
    • Responsible for management of the building activities
    • Assist with coordination of volunteer background checks
    • Assist and participate in coordination of various agency projects
    • Ensure office facilities are operational
    Executive Support Functions
    • Assist executive leadership with administrative needs including communications and scheduling
    • Coordinate full board and committee meetings
    • Organize board materials
    • Document full board meeting minutes
    • Ensure board roster is up to date
    Finance Functions
    • Receive, document all account receivables, and make bank deposits
    • Make account payments upon approval from President and CEO
    • Assist with audit preparation
    • Maintain records on vendors, business contacts, donors, and other constituents in appropriate systems
    • Provide reports, as needed/required
    HR Functions
    • First point of contact for initial onboarding activities that include new hire and benefits documentation
    • Work with HR vendor to maintain and update employee files to remain in compliance with state and federal laws.
    QUALIFICATIONS
    • Associates or Bachelor's degree preferred
    • Minimum 2-3 years of administrative experience
    • Commitment to the mission, core values and goals of Starfish Initiative
    • Ability to complete tasks in a professional, confidential, effective, and efficient manner
    • Excellent organizational and communication skills with high attention to detail
    • Strong technology skills required
    • Knowledge of office administrator responsibilities, systems, and procedures
    • Flexibility for evening and weekend work hours when needed
    • Familiarity with donor management and financial management systems.

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