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    Administrative Specialist - Baltimore, United States - University of Maryland, Baltimore

    University of Maryland, Baltimore
    University of Maryland, Baltimore Baltimore, United States

    1 month ago

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    Description


    Administrative Specialist – K6)

    The Division of Addiction Research and Treatment under the Department of Psychiatry for the University of Maryland School of Medicine has an exciting opportunity for an Administrative Specialist. The Division has a tripartite mission of Clinical, Education, and Research agendas, serving our surrounding community and the State of Maryland, and providing expertise at a national and international level. The selected candidate will perform duties that support the mission and vision of the division.

    BENEFITS (Exempt Regular):

    UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

    UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.

    PRIMARY DUTIES

    • Provides daily administrative support for the division clinical staff, regular staff, and trainees.
    • Identifies and assists in the development of future business process changes to administrative unit. Ensures effective use of resources within department and may supervise support staff.
    • Adheres to policy documents including standard operation procedures, presentations, and other procedural information.
    • Performs daily administrative duties related to operations, scheduling, and supply requests.
    • Provides support for study and subject payments on grants.
    • Maintains division-related documentation and records storage.
    • Supports Graduate Medical Education reporting and evaluations.
    • Prepares and assembles statistical data and reports for use in expenditure tracking, and maintains data to coordinate necessary computer files.
    • Supports purchasing and travel management for administrative units/department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements.
    • Prepares travel journal entries and reviews travel expenditures.
    • Apply knowledge in human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit.
    • Serve as a liaison between unit and Financial Services (Payroll & Budget), Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.
    • Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
    • Performs other duties as assigned.


    Qualifications

    Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

    Experience: Three (3) years of related experience in human resources and business, budget, or financial operations.

    Other: Related experience may be substituted for minimum education.

    KNOWLEDGE, SKILLS, ABILITIES

    Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

    Hiring Range: $66,000 – $77,000 per year (Commensurate with education and experience)

    UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at .

    If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.


    Job
    : Reg or CII Exempt Staff – E1248E
    Employee Class : Exempt Regular
    Full Time/Part Time: Full-Time
    Shift
    : Day Job
    Financial Disclosure: No
    Organization
    : School of Medicine – Psychiatry
    Job Posting
    : Dec 1, 2023
    Unposting Date
    : Dec 15, 2023, 11:59:00 PM

    View or Apply

    To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.

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