Executive Assistant To Firm Leadership - Saint Louis - Polaris Estate Planning and Elder Law Careers

    Polaris Estate Planning and Elder Law Careers
    Polaris Estate Planning and Elder Law Careers Saint Louis

    19 hours ago

    Description

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role.

    Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.

    This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders.

    This is not a front desk role.

    This is not a legal assistant role.

    This is not a sales or networking position.

    If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role.

    Compensation: $58,000 – $65,000 based on experience and demonstrated organizational and follow-through ability

    Full-time, in-office position (St. Charles County)

    Benefits

    • Health insurance
    • 401(k) with employer match
    • Generous PTO and paid holidays
    • Professional development support
    • Stable, professional team environment
    • Direct collaboration with firm leadership
    Compensation:

    $58,000 - $65,000 yearly

    Responsibilities:
    • Full calendar ownership and time protection for firm leadership
    • Executive email triage and follow-up management
    • Preparing agendas, materials, and structured notes before meetings
    • Capturing action items and maintaining a leadership task tracker
    • Coordinating meetings, travel, events, and leadership logistics
    • Maintaining alignment on leadership priorities and next actions
    • Drafting professional follow-up emails and internal communications
    • Supporting leadership preparation for internal and external meetings
    • Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources

    Why This Role Is Different:

    You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued.

    This role is a core operational position — not a general administrative seat.

    You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work.

    Qualifications:
    • 3+ years supporting executives, owners, attorneys, or professionals
    • Strong calendar management and organizational skills
    • Excellent written communication and professional email drafting ability
    • Experience managing multiple priorities in a fast-paced environment
    • Strong note-taking, task tracking, and follow-through habits
    • Comfort using Microsoft 365, scheduling tools, and email management systems

    Preferred (Not Required):

    • Executive Assistant, Office Manager, or Operations Coordinator experience
    • Experience supporting multiple leaders simultaneously

    The Type of Person Who Thrives Here

    You may be a strong fit if you are:

    • Extremely organized and detail-oriented
    • Calm, steady, and reliable under pressure
    • Proactive and able to think ahead without constant direction
    • Comfortable supporting leadership with different working styles
    • Someone who enjoys systems, structure, and operational clarity
    • Someone who gets genuine satisfaction from preventing problems before they happen

    What Success Looks Like

    • Leadership calendars are organized and conflict-free
    • Meetings are prepared and run smoothly
    • No missed follow-ups or dropped priorities
    • Action items are tracked and completed consistently
    • Leadership feels prepared, supported, and focused
    • Important relationships and commitments never fall through the cracks
    About Company

    Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning.

    We are not a volume-based law firm.

    We are a relationship-based planning firm.

    Our team works with individuals and families who want more than just documents — they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. xhmxlyz

    Our mission is simple:

    To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents — we help families protect their future, their legacy, and the people they love most.

    #WHLAW2

    Compensation details: 58 Yearly Salary

    PI7206663d4cea

  • Work in company

    Executive Assistant To Firm Leadership

    Polaris Estate Planning and Elder Law Careers

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. · Be one of the first applicants, read the complete overview of the role below, then send your application for consideration. · Th ...

    Saint Louis

    23 hours ago

  • Work in company

    Executive Assistant To Firm Leadership

    Polaris Estate Planning and Elder Law

    Executive Assistant to Firm Leadership · Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This senior executive support position requires someone who is highly organized, attentiv ...

    St Charles

    2 days ago

  • Work in company

    Executive Assistant To Firm Leadership

    Polaris Estate Planning and Elder Law

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. · Considering making an application for this job Check all the details in this job description, and then click on Apply. · This is ...

    Saint Charles

    23 hours ago

  • Work in company

    Executive Assistant To Firm Leadership

    Only for registered members

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. · This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in trackin ...

    Creve Coeur $58,000 - $65,000 (USD)

    1 week ago

  • Work in company

    Executive Assistant To Firm Leadership

    Polaris Estate Planning and Elder Law

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. · Make sure to apply with all the requested information, as laid out in the job overview below. · This is a senior executive suppo ...

    Saint Louis

    5 days ago

  • Work in company

    Executive Assistant To Firm Leadership

    Only for registered members

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. · This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in trackin ...

    Saint Charles $58,000 - $65,000 (USD)

    13 hours ago

  • Work in company

    Executive Assistant To Firm Leadership

    Only for registered members

    Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. · This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in trackin ...

    Creve Coeur, MO

    1 week ago

  • Work in company

    Chief Marketing Officer

    Only for registered members

    We are seeking a visionary and strategic Chief Marketing Officer (CMO) to lead our marketing and business development efforts. The CMO will oversee the creation and implementation of a comprehensive marketing strategy that aligns with the firm's business objectives and target cli ...

    St. Louis, MO

    1 month ago

  • Work in company

    Director of Administration

    Only for registered members

    Director of Administration · Mid-Size Law Firm | St. Louis Metropolitan Area · Position Overview · Summers Compton Wells provides full-service legal counsel to small and midsize businesses, their owners, and families throughout the St. Louis region. Our established mid-size law f ...

    Greater St. Louis $90,000 - $170,000 (USD) per year

    1 day ago

  • Work in company

    Director of Accounting

    Only for registered members

    Want to learn more about this role and Jobot? Click our Jobot logo and follow · our LinkedIn page · Job details: · AmLaw100 firm seeking experienced accounting director with law firm background. Exciting career opportunity with excellent benefits, compensation, and career develop ...

    St Louis, MO $130,000 - $230,000 (USD) per year

    1 week ago

  • Work in company

    Director – Digital Client Experience

    Only for registered members

    This job posting is anticipated to remain open for 30 days from January27th2026.Thepostingmaycloseearlyduetothemvolumeofapplicants. · Leadsanddrivesstrategyplanningandexectionforkeyidentifieddigitalexperiencjourneys that are critical to the success of Edward Jones firm ambition O ...

    St. Louis, MO

    1 month ago

  • Work in company

    Director of Legal Services

    Only for registered members

    A St. Louis regional law firm seeks a Director of Legal Support Services responsible for ensuring exceptional client service by guiding leaders who oversee legal administrative assistants and teams. · ...

    St Louis, MO

    1 month ago

  • Work in company

    Director of Business Development

    Only for registered members

    The firm is seeking a strategic growth‑minded Director of Business Development to lead firmwide revenue generation client development and brand visibility across all U.S. offices. · ...

    St Louis, MO

    3 weeks ago

  • Work in company

    Sr. Health Client Leader I

    Only for registered members

    · If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. · ABOUT THE ROLE · Your role is focused on providing seasoned client leadership within the St. Louis office, to build and maintain strategic long-term relat ...

    St. Louis, MO

    1 week ago

  • Work in company

    President Architecture

    Bluebix Solutions

    Experience: 12 Yrs · Interview Type: Face to Face · Employment Type: Direct Hire · Experience Level: Senior Executive (President, CFO, etc) · Position: President Architecture · Location: St. Louis, MO · Type: Full-Time On-Site · About the Company · A leading architecture and desi ...

    St. Louis

    1 week ago

  • Work in company

    Senior Reporting

    Only for registered members

    Job Summary · As a Senior Reporting & Data Analyst, you will be responsible for designing, governing, and delivering scalable financial and operational reporting solutions that support firm-wide decision-making. This role focuses on financial data modeling, reporting infrastructu ...

    St Louis, MO $130,000 - $210,000 (USD) per year

    1 week ago

  • Work in company

    Director - Digital Client Experience (CX) Journey Owner

    Only for registered members

    You could say we're at the center of the center. Here at Edward Jones, our relationships with clients are the measure of everything we do. We support our clients by advocating for them through regulation communication, fraud protection and managing their investment distributions. ...

    St Louis, MO

    2 weeks ago

  • Work in company

    Director of Administration

    Only for registered members

    Director of Administration · Mid-Size Law Firm | St. Louis Metropolitan Area · Position Overview · Summers Compton Wells provides full-service legal counsel to small and midsize businesses, their owners, and families throughout the St. Louis region. Our established mid-size law f ...

    St. Louis $90,000 - $170,000 (USD) per year

    1 day ago

  • Work in company

    Senior Tax

    Only for registered members

    This is a true leadership seat at The Wagner Company, a growing advisory-first CPA firm. · Lead tax and accounting production across the firm · Serve as a trusted advisor to business-owner clients · ...

    St. Louis $110,000 - $150,000 (USD)

    3 weeks ago

  • Work in company

    Provost

    confidential

    The client is conducting a search for the position of Provost in Webster Groves, Missouri. · Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered. · This important academic leadership role involves overseeing the academic op ...

    Saint Louis $130,000 - $350,000 (USD) per year

    2 weeks ago

Jobs
>
St. Louis