- Maintains office files that may be of a confidential nature such as patient or personnel information.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Makes travel arrangements.
- Receives incoming calls for office personnel and refers calls to appropriate personnel.
- Records messages or responds to caller with routine information.
- Serves as a contact person for employees or the outside public.
- Monitors and orders supplies for the office and completes requisitions.
- May sign associate forms as authorized by the supervisor.
- Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information.
- Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor.
- Drafts replies to such correspondence with minimal instruction.
- Prepares various reports such as office supply expenditures and student or resident rotation schedules.
- Distributes various forms of information to office personnel such as mail or newsletters.
- Answers questions, provides information and handles complaints for internal and external customers.
- Performs statistical, business research, and routine computations that require knowledge of mathematics.
- Calculates service costs and issues service contracts for on and off campus vendors.
- Assesses office procedures and makes necessary changes in order to improve office functioning.
- Assists in personnel selection of the clerical staff.
- May assume responsibility for training, assigning and checking work of subordinates.
- Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
- Assists in the preparation of budgets.
- Responsible for maintaining budgetary records and approving expenditures.
- Reviews billing from contractors and vendors, adjusts as needed. Issues cash accounts, credit cards, billing and equipment codes.
- Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought.
- May supervise other clerical staff, to include but not limited to selecting, training and evaluating performance of assigned staff, preparing staff schedules and tracking time worked in the timekeeping system.
- Performs related duties as assigned to successfully fulfill the function of the position.
- 48 months office, clerical, or administrative experience.
- Advanced knowledge of office procedures
- Office management and customer service skills
- Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations and meet deadlines in a timely manner
- Ability to communicate verbally and in writing
- Physical: Sit for prolonged periods. Communicate effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend.
- Environmental: Standard office environment.
- Experience with PeopleSoft.
- Experience managing multiple Outlook Calendars.
- Experience in editing and updating departmental newsletters and emails.
- Experience in editing and updating website content.
-
PEAK - Lead Admin Support Spec
1 week ago
The University of Oklahoma Norman, United StatesThe Department of Cardiology at HSC needs a Lead Administrative Support Specialist. This is a temporary position through the PEAK program. The job is scheduled to run from 4/22/24-5/24/24 with the option of extending another 30 days. Funding has been requested for a permanent pos ...
-
PEAK - Lead Admin Support Spec
2 weeks ago
University of Oklahoma Oklahoma City, United StatesJob DescriptionThe Department of Cardiology at HSC needs a Lead Administrative Support Specialist. This is a temporary position through the PEAK program. The job is scheduled to run from 4/22/24-5/24/24 with the option of extending another 30 days. Funding has been requested for ...
-
PEAK - Lead Admin Support Spec
1 week ago
University of Oklahoma Oklahoma City, United StatesThe Department of Cardiology at HSC needs a Lead Administrative Support Specialist. This is a temporary position through the PEAK program. The job is scheduled to run from 4/22/245/24/24 with the option of extending another 30 days. Funding has been Lead, Support Specialist, Supp ...
-
Chiropractor - Norman, OK
2 weeks ago
The Joint Chiropractic Norman, United StatesLooking for a new way of delivering quality chiropractic care? · The right adjustment is all it takes. · Here at The Joint Chiropractic, we've got your back. As one of our doctors, you will find that our unique operating model gives you all the support you need to focus on doi ...
-
Sales Supt Spec
2 weeks ago
Tech Providers Oklahoma City, United StatesRole: Sales Supt Spec · Location: Oklahoma City, OK (Hybrid) · Duration: 6+ Months Contract (Good Potential of extension) · Position will be remote 60% of time. Required to be in-office 2 days per week. · Job Description: · Top 5 Must Haves data entry experience, Microsoft applic ...
-
RN - Intermediate Med Surg - Part Time Days
2 weeks ago
Integris Health Oklahoma City, United States Part timeINTEGRIS Health Baptist Medical Center, Oklahoma's largest not-for-profit health system has a great opportunity for a Registered Nurse in Oklahoma City, OK. In this position, you'll be a part of our Intermediate Medical/Surgery team providing exceptional work supporting the INTEG ...
-
Administrative Spec I-STSUC
2 weeks ago
University of Central Oklahoma Edmond, United StatesPosition Title: · Administrative Spec I-STSUC · Position Overview: · Responsibilities for performing a variety of administrative duties for a large division/college which may include multiple areas. Responsible for day-to-day operations of the department; coordinates of projects ...
-
Senior Project Manager
6 days ago
Kando Group Oklahoma City, United StatesSr. Project Manager · We are seeking a Sr. Project Manager to join our growing Construction Services team. The PM will be responsible for the daily management of our multifamily renovation projects in multiple regions. The PM will report to the Operations Manager. · The ideal ca ...
-
RN, Registered Nurse- Interventional
1 week ago
Oklahoma Heart Hospital Oklahoma City, United States Full timeOverview: · To be considered for an interview, please make sure your application is full in line with the job specs as found below. · ONE TEAM. ALL HEART. At Oklahoma Heart Hospital (OHH), patient care is at the heart of everything we do. Our nurses are involved in every aspect o ...
-
Software Developer
3 weeks ago
Paycom Online Oklahoma City, United States Paid WorkProvide high-paced software development for international projects where strong verbal and written communications skills in German necessary. External projects will integrate our products and services with outside entities (vendors, clients, and other third parties). Most project ...
-
Bridge Engineer
1 day ago
Haskell Oklahoma City, United StatesOverview · Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. We promote an environment that encourages innovative ideas and allows you to develop t ...
-
Manager/Sr. Manager, Regulatory Affairs CMC
1 week ago
X4lifesciences Oklahoma City, United StatesX4 Life Sciences are working with a cutting-edge biologics manufacturer in the oncology and autoimmune disease space, who are looking to bring on board a Regulatory Affairs CMC Manager / Senior Manager to support global regulatory submission projects and be hands-on in the prepar ...
-
LVI Associates Oklahoma City, United States· We're Hiring for a Senior Application Engineer · THE ROLE: The Application Engineering role provides technical expertise for our membrane and membrane systems. The team performs a diversified range of engineering functions for pre and post sales technical support for the deve ...
-
Outbound Sales
2 weeks ago
Tech Providers Inc Oklahoma City, OK, United StatesRole: Sales Supt Spec · Duration: 6+ Months Contract (Good Potential of extension) · Position will be remote 60% of time. Required to be in-office 2 days per week. · Top 5 Must Haves data entry experience, Microsoft applications experience, Excel proficiency required, attention ...
-
Capstone Search Group Inc Oklahoma City, United StatesAbout the Role · As the · Commercial Insurance Marketer, Placement Specialist · for this Top 100 insurance brokerage's Boston division, you are responsible for coordinating placement activity for new and existing clients. Your goal is to facilitate, coordinate, and execute brok ...
-
Plant Manager
1 week ago
Marie Leising & Associates LLC Oklahoma City, United StatesPrinting and Packaging Recruiting Service · Plant Manager · (Job # 1675) · State: · MA · Relocation Assistance: · None · Salary Range: · $90, $110,000.00 · Job Description: · Premier marketing/printing company in western MA is searching to hire an Operations Manager to ov ...
-
Product Manager(Filter)_MA
3 weeks ago
Robert Bosch Group Oklahoma City, United StatesCompany Description · Job Description · The Product Mangager (PM) is responsible for product strategy (positioning, long term target), product portfolio management (PLCM, spec & performance, P&L, coverage, PIM), implementation of product benchmark with competitors (cross refere ...
-
Senior Facilities Engineer
1 week ago
ndoiljobs Oklahoma City, United StatesProvide engineering support to execute the scope, technical evaluation, preliminary economic analysis, oversee construction, and commissioning of small to mid-sized projects: Central Tank Batteries including facility automation, SWD facilities and produced water gathering systems ...
-
Wiring Diagram, Harnesses Design
1 day ago
Skydweller Oklahoma City, United StatesAbout Us · Skydweller Aero Inc. is a transatlantic cutting-edge aerospace company developing solar powered aircraft solutions capable of achieving perpetual flight with heavy, and powerful payload capacity. Utilizing technology based upon the longest continuous renewably powered ...
-
Systems Engineer
6 days ago
Northrop Grumman Oklahoma City, United StatesOur Defense Systems Sector is seeking a Systems Engineer to join our growing team in Oklahoma City, Oklahoma. · Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying. · You will become part of Northrop Grumman' ...
Lead Admin Support Spec - Norman, United States - The University of Oklahoma
Description
LEAD ADMIN SUPPORT SPECIALIST IN THE OFFICE OF RESEARCH ADMINISTRATIONPerforms support-oriented job duties to a Department Head or Manager.
Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities.
Serves as a payroll coordinator and resource to other support personnel. May supervise support staff.Duties:
Required Education:
High School Diploma or GED.
Skills:
Advertised Physical Requirements:
Departmental Preferences:
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives.
The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:
The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.
This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
