PPL Secretary- Law School - Camden, United States - Rutgers University

Rutgers University Camden, United States

1 week ago

Full time

Description

Posting Summary

The Rutgers Law School seeks a PPL Secretary, This position provides administrative support to full and part-time faculty (assigned 12-20 faculty) by assisting with course preparation, research via the internet and other modern search avenues, making travel arrangements, preparing expense reports, procuring expenses, scheduling meetings and the like as required; preparation of simple spreadsheets and/or documents, photocopying, scanning, and uploading of materials, composing routine correspondence, assisting in the preparation of classroom materials and use office technology and software. Incumbent is the first line of assistance to assigned professors working in a team oriented and collaborative environment.

Provides confidential and coordinating secretarial/clerical support to a university administrator or office. Arranges meetings and associated logistics. Designs word processing routines to access, manipulate, and transmit files for specific uses and performs a variety of additional advanced and basic word processing assignments. Provides information; greets and directs visitors to proper destination; arranges schedules, appointments, and reservations; distributes mail; takes dictation; maintains records and files; and performs related duties. Position Status Full Time Hours Per Week 35 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy , this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the Application System. Additional information may be found at . FLSA Nonexempt Grade 13 Position Salary Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Annual Minimum Salary Annual Mid Range Salary Annual Maximum Salary Standard Hours 35.00 Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Requires a high school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination. Requires demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Must be able to communicate effectively. Must have effective client service skills. May require shorthand, stenographic, and/or machine transcription skills. Certifications/Licenses Required Knowledge, Skills, and Abilities

Demonstrated knowledge and understanding of modern office administration, organization, coordination, facilitation, and bookkeeping.

Preferred Qualifications

Bachelor's degree in a related field or an equivalent combination of education and/or experience.

Familiarity with working in a university setting

Basic knowledge in Microsoft applications

Basic knowledge in learning platforms (i.e., Sakai, Canvas, etc.)

Equipment Utilized Photocopier, electronic media platforms Physical Demands and Work Environment May occasionally require overtime; may occasionally work virtually with faculty in either location. Special Conditions

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