Property Assistant - Sacramento, United States - Lincoln Property Company

Lincoln Property Company

Verified Company

Sacramento, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Reporting to the General Manager & Assistant Property Manager, employee will perform accounting, administrative, operations and tenant relations duties. Success in this position results in maintaining a high level of client satisfaction.

Responsibilities:

Respond promptly to tenant concerns and requests
Monitor tenant service requests to completion, conducting tenant followup and preparing work order reports as required
Facilitate conference room reservation requests
Responsible for new tenant transition program
Maintain building and tenant signage
Tenant Billing: Process work order billing and prepare upload for service requests from work order system to accounting software
Process invoice payments via Workspace
Maintain purchase order tracking spreadsheet
Respond to vendor requests and concerns
Maintain certificates of insurance for vendors and Tenants: review certificates for accuracy, conduct followup communication for inaccurate/missing certificates
Maintain tracking reports and distribute to building staff
General office functions, including spreadsheet creation, document copying, telephone calls, create/maintain form letters and mail merge record and supply ordering
Maintain document file system for tenants, leasing, construction, building, employees and accounting
Prepare tenant memos and assist with coordination of tenant events
Distribution of documents via Adobe Sign
Other duties as requested

Desired Competency, Experience and Skills:

A high level of energy, drive, and initiative in the pursuit of job goals
Strong organizational skills; ability to selfstart and multitask
Advanced oral and written communications
Exercise sound judgment and creativity in problem solving
Strong work ethic and positive attitude
Manage workload commitments effectively and handle deadlines under pressure
Ability to work on one's own or as part of a team
Strong attention to detail
Proficient in Microsoft Office; MRI software experience a plus

About Lincoln Property Company

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

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