Property Assistant - Sacramento, United States - Lincoln Property Company
Description
Reporting to the General Manager & Assistant Property Manager, employee will perform accounting, administrative, operations and tenant relations duties. Success in this position results in maintaining a high level of client satisfaction.Responsibilities:
- Respond promptly to tenant concerns and requests
- Monitor tenant service requests to completion, conducting tenant followup and preparing work order reports as required
- Facilitate conference room reservation requests
- Responsible for new tenant transition program
- Maintain building and tenant signage
- Tenant Billing: Process work order billing and prepare upload for service requests from work order system to accounting software
- Process invoice payments via Workspace
- Maintain purchase order tracking spreadsheet
- Respond to vendor requests and concerns
- Maintain certificates of insurance for vendors and Tenants: review certificates for accuracy, conduct followup communication for inaccurate/missing certificates
- Maintain tracking reports and distribute to building staff
- General office functions, including spreadsheet creation, document copying, telephone calls, create/maintain form letters and mail merge record and supply ordering
- Maintain document file system for tenants, leasing, construction, building, employees and accounting
- Prepare tenant memos and assist with coordination of tenant events
- Distribution of documents via Adobe Sign
- Other duties as requested
Desired Competency, Experience and Skills:
- A high level of energy, drive, and initiative in the pursuit of job goals
- Strong organizational skills; ability to selfstart and multitask
- Advanced oral and written communications
- Exercise sound judgment and creativity in problem solving
- Strong work ethic and positive attitude
- Manage workload commitments effectively and handle deadlines under pressure
- Ability to work on one's own or as part of a team
- Strong attention to detail
- Proficient in Microsoft Office; MRI software experience a plus
About Lincoln Property Company
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.
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