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Administrative Office Assistant
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Hampton Bar Harbor Bar Harbor, United StatesJob Description · Job DescriptionPosition Overview · We are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This po ...
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Front Office Assistant Manager
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Bally's Corporation Lincoln, United StatesQualifications: · * High school diploma or GED; College degree preferred · * Must project a professional and positive image. · * Proven supervisory skills. · * High energy level. · * Excellent organizational and time management skills, with the ability to set priorities for self ...
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Front Office Assistant Manager
3 weeks ago
Bally's Corporation Lincoln, United StatesQualifications: · High school diploma or GED; College degree preferred · Must project a professional and positive image. · Proven supervisory skills. · High energy level. · Excellent organizational and time management skills, with the ability to set priorities for self and others ...
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Office Assistant
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Primrose School Kingwood, United StatesBenefits: · * Competitive salary · * Health insurance · * Training & development · Primrose School of Kingwood at Oakhurst located at 19514 Northpark Drive, Kingwood Texas, 77339 is seeking an Office Support Assistant for our private preschool. This position will ensure adherence ...
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Conference Planner
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Leadership Gifts Officer
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Pemberton & Associates Bar Harbor, United StatesThe MDI Biological Laboratory is building a collaborative, authentic, fundraising and communications team comprised of strong leadership dedicated to furthering our mission of improving human health through basic biomedical research and experiential educational opportunities. · ...
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Fire Alarm Service Intern
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Licensed Mental Health Counselor
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Office Assistant for Maine Families
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Maine Family Planning Ellsworth, United StatesJob Description · Job DescriptionSalary: · Maine Family Planning is hiring a part-time hours a week), Office Assistant for Maine Families in Ellsworth. This position is responsible for the weekly facilitation of a play group for Maine Families and to establish and foster relatio ...
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Compliance Manager
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Brookline Bancorp, Inc. Lincoln, United StatesPrincipal Objective · Assists in managing the Fair Lending compliance program for Brookline Bancorp's subsidiary companies by focusing on the day to day operational compliance activities as it relates to Fair Lending and collaborate with stakeholders in the overall administration ...
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Homecare Services Coordinator
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Comfort Keepers Lincoln, United StatesJob Description · Job DescriptionJoin our Team and Elevate the Human Spirit · Do you love helping others? Do you want to work with a team of caring professionals dedicated to the promise of Elevating the Human Spirit? Are you looking for a career that offers competitive pay, a g ...
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Homecare Services Coordinator
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Comfort Keepers Lincoln, United StatesJoin our Team and Elevate the Human Spirit Do you love helping others? Do you want to work with a team of caring professionals dedicated to the promise of Elevating the Human Spirit? Are you looking for a career that offers competitive pay, a generous benefits package, and the op ...
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Development Coordinator
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Friends of Acadia Bar Harbor, United StatesDevelopment Coordinator, Friends of Acadia · Bar Harbor, Maine · Reports to: Development Operations Manager · Status: Exempt · Schedule: Full-time, year-round with the need for occasional weekend and evening work · Revision Date: June 2024 · Friends of Acadia seeks a Develo ...
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Assistant Scheduler
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Denison Pharmaceuticals Lincoln, United StatesThe successful candidate for the position of assistant scheduler shall be fully capable of determining daily, weekly, or monthly production activities based on various factors. While supporting the scheduler, this role helps examine work orders or customer requests, expected deli ...
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Design Engineer I
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Bowman Consulting Group, Ltd. Lincoln, United States PermanentShort Description: · Bowman has an opportunity for a Transportation Engineer I to join our team in Lincoln, RI. · At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is a ...
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Human Resources Coordinator
1 day ago
Bally's Corporation Lincoln, United StatesQualifications: · -Excellent interpersonal and organizational skills · -Excellent oral and written communication skills · -Excellent computer skills (Microsoft Office Suite) · -Self-motivated, team player, adaptable, willing to learn · -Previous customer service experience r ...
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Highway Staff Engineer
6 days ago
BETA Group, Inc. Lincoln, United StatesJob Type · Full-time · Description · Position Summary: · BETA is seeking a Highway Staff Engineer to join our team. This position will play a key role in performing highway design and developing contract plans and documents. This position will also collaborate across our multiple ...
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Temporary Development Assistant
6 days ago
Friends of Acadia Bar Harbor, United StatesFriends of Acadia seeks a Temporary part-time Development Assistant starting in May 2024 to work with the development staff in an array of administrative duties, including data entry and support for gift processing, events, and other administrative needs. This position will repor ...
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Office and Facilities Manager
3 weeks ago
Friends of Acadia Bar Harbor, United StatesJob Description · Job DescriptionSalary: · Office and Facilities Manager · Friends of Acadia Bar Harbor, Maine · Provides administrative support to all Friends of Acadia staff and ensures the smooth day-to-day operations of the primary office location in Bar Harbor. Oversees all ...
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Transportation Project Engineer
1 week ago
BETA Group, Inc. Lincoln, United StatesJob Type · Full-time · Description · Position Summary: · BETA is seeking an experienced Transportation Project Engineer to join our team. This position will play a key role in performing highway design, developing contract plans and documents and mentoring junior staff. This p ...
Administrative Office Assistant - Bar Harbor, Maine, United States - Hampton Bar Harbor
2 weeks ago
Description
Position OverviewWe are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This position interacts with many departments, and is mission critical in making our team function smoothly.
Job duties include purchasing inventory for all departments, maintaining supply levels to support hotel operations. You will assist with recruiting and onboarding new team members, as well as manage our employee housing assets. You will also carry out relevant administrative duties to support our management team (e.g. responding to guests via email and being a local point of contact for service vendors).
The ideal candidate has experience in various office operations as well as hospitality or customer service environments.
They have a great attitude, work well collaboratively as well as independently, and are organized and able to solve problems.
Perform daily operations that support the management team, helping all departments and team members work efficiently. Undertake operations and marketing tasks, collaborating with department leaders to ensure smooth running of company administrative functions.Specific Duties
Manage phone calls and all business correspondence with vendors and guests
Review and prepare daily bank deposits, report and resolve overages / shortages
Manage supply ordering and purchase inventory for all departments to support hotel operations
Maintain document management system, update physical and digital records for employees, vendors, etc.
Maintain all state, local, and Hilton brand compliance documents for various departments
Maintain company training and policy documents, coordinate with management team and update as needed
Assist with team member recruitment, and travel arrangements for staff as needed
Manage employee onboarding process (e.g. payroll documents, online account setup, etc.)
Assist department leaders with team member training modules as needed
Schedule and facilitate staff meetings for all departments
Oversight of company housing properties with maintenance staff
Assist with hotel Guest Services operations as needed
Assist with content creation and curation for company social media
Requirements
Previous experience as Office Administrator, Marketing Assistant, or equivalent role
Working knowledge of Excel and Google Workspace software (e.g. Google Sheets, Google Drive, etc.)
Knowledge of Canva, Adobe Photoshop, or equivalent tools preferred
Outstanding communication and interpersonal abilities, excellent writing and editing skills
A positive team player with a "can-do" attitude
Ability to handle sensitive and confidential information
Solid time-management skills with the ability to prioritize tasks and pivot as needed
Self-motivated to perform at the highest level with minimal oversight
High degree of accuracy and attention to detail
Benefits
This year-round position has some schedule flexibility in the off-season, giving you the opportunity to travel and explore the world using your Hilton employee travel benefits
