Executive Assistant to the Superintendent, Central Office and the Board of Education - Livonia, United States - Oakland Schools

Oakland Schools Livonia, United States

3 weeks ago

Description

Position Type:
Administrative and Business Office Support/Administrative Assistant

Date Posted:
3/27/2024

Location:
Clarenceville School District

Date Available:
04/03/2023

Closing Date:
06/07/2024

District:
Clarenceville School District - website Clarenceville School District Job Posting

POSITION: Executive Assistant to the superintendent, Central Office and the Board of Education

LOCATION: Clarenceville Board Office

SCHEDULE: Full-time

SALARY: Based on experience

POSTING DATE: March 2024

DEADLINE: Until Filled

STARTING DATE: As soon as possible

WORK WEEKS: 52 weeks

QUALIFICATIONS

Associate's Degree (Bachelor's Degree preferred) and previous executive secretary experience or combination of education and experience.
Proficient and demonstrated knowledge and skills in all Microsoft Office products and applications (Excel,Word, etc) required.
Proficient in Google Suite products required
Demonstrated organizational and accurate record keeping skills required
Demonstrated ability to handle multiple tasks, meet deadlines, manage multiple calendars and maintain confidential information while projecting a professional business image.
Excellent oral and written communication skills along with math skills.
Proven ability to establish and maintain good relations with all members of the organization.
Satisfactory work and attendance records.
Demonstrate an ability and willingness to learn new systems
Preference may be given to those with additional training or experience in district supported software.
Ability to learn, understand and apply Board policies.
Other duties as assigned as appropriate to the position.

COMPETENCIES

Committed to the mission of "All Means All" by meeting the needs of all people associate with the Clarenceville School District
Ability to relate well with staff, parents, and school community partners
Strong and effective communicator (written and verbal)
Assist the Superintendent in the performance of duties and responsibilities
Assist the Board of Education in the business and implementation of Board actions.

RESPONSIBILITIES & DUTIES

Supports the Superintendent and Board of Education for all administrative tasks related to the efficient operation of the Office of the Superintendent.
Gives public notice and attends all regular meetings of the Board.
Provide administrative support to the Board of Education including preparation of meeting agenda; preparation / assembly of required materials; keeps full and accurate minutes of all regular meetings of the Board and files appropriately; maintenance of official meeting schedules; posting of special meetings; preparation of records; processing reimbursement of business expenses; and coordinating of elections
Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature.
Assists Board of Education members with clerical tasks
Prepares all Board Policy Book and Administrative Procedures Handbook revisions
Maintains the Registry of Educational Personnel (REP) and adheres to all compliance mandates associated with the REP system
Process all district Internet Criminal History Access Tool (iCHAT) forms
Process and access the Criminal History Records Internet Subscription Service (CHRISS) Fingerprint system
Responds to a wide variety of calls, concerns and / or complaints for the purpose of resolving problems, providing information, and / or referring to appropriate personnel
Creates and maintains various databases and reports using various technologies
Takes and transcribes dictation of various types, including correspondence, reports, notices, and recommendations
Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form
Serves as FOIA Coordinator
Effectively coordinate and manage projects as assigned by the Superintendent and the Board
Maintains a regular filing system, as well as confidential files, and processes incoming correspondence
Support the Superintendent and the Board of Education for the purpose of providing assistance with their functions and responsibilities
Orders and maintains supplies as needed
Performs any bookkeeping tasks associated with the specific position
Maintains a schedule of appointments and makes arrangements for conferences and interviews
Performs the usual office routines and practices associated with a busy yet productive and efficient office
Prepares administrative and supervisory contracts of employment
Perform such other related duties as may be assigned by the Superintendent

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation and contract language covering support services personnel.
Method of Application:
External candidates: Apply online at

Internal candidates: Please send a copy of your resume and a letter of intent to Paul Shepich, Clarenceville Superintendent at

Clarenceville Schools is an Affirmative Action/Equal Opportunity Employer

The Board will vigorously enforce its prohibition against discriminatory harassment based on race, color, national origin, sex,(including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, or genetic information (collectively, "Protected Classes") that are protected by Federal civil rights laws (hereinafter referred to as "unlawful harassment"), and encourages those within the School District community as well as third parties, who feel aggrieved to seek assistance to rectify such problems. The Board will investigate all allegations of harassment and in those cases where unlawful harassment is substantiated, the Board will take immediate steps to end the harassment, prevent its recurrence, and remedy its effects. Individuals who are found to have engaged in unlawful harassment will be subject to appropriate disciplinary action.

The Board will take affirmative action to insure that applicants are employed and promoted without regard to their race, religion, color, handicap, sex, national origin, age, height, weight, or marital status.

The Superintendent has been designated to handle inquiries regarding the nondiscrimination policies. The Superintendent's office is located at 20210 Middlebelt Road, Livonia, Michigan 48152.

Attachment(s):

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