Administrative Assistant - Jensen Beach, United States - Grossmann Air Conditioning INC

Grossmann Air Conditioning INC Jensen Beach, United States

2 days ago

Description

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making appointments, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
File for building permits
Follow up with customers to get inspections
Work with local distributers to obtain warranty parts.
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Assisting customers with financing
Assisting with sales or new air conditioning equipment
Provide general support to visitors
Act as the point of contact for internal and external clients
Registration of new equipment

Requirements and skills

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and Word)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Company DescriptionWe are a hard working company servicing St. Lucie County For more than 40 years. We specialize in residential and light commercial service and installation. We are looking for experienced people but will always be willing to train the right person.

Company Description

We are a hard working company servicing St. Lucie County For more than 40 years. We specialize in residential and light commercial service and installation. We are looking for experienced people but will always be willing to train the right person.

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