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Payroll/AP/Finance Analyst - Essexville, United States - Bay County Medical Care Facility
1 day ago
Description
Job Description
Job DescriptionBAY COUNTY MEDICAL CARE FACILITY
JOB DESCRIPTION DATE: 4/30/24 F.L.S.A.CLASS: NON-EXEMPT 40 HOURS WEEKLY
JOB TITLE: AP/FINANCE ANALYST/ PAYROLL
FULL TIME WAGE: $17.00-$19.00/HOUR Starting wage; based on experience
REPORTS TO: FINANCE DIRECTOR
JOB SUMMARY: Under the direction of the Finance Director, and general direction of Payroll Specialist, will perform a variety of duties relating to Accounts Payable, Reception Desk, Resident Trusts management, and Payroll functions. Keeps records of financial transactions of the Facility. Verifies, allocates, and posts details of the transactions to subsidiary accounts in journals or computer files from source documents. Assists in managing the Facility's annual personnel budgets and budget amendments.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Processes and manages Accounts Payable, prepares related vouchers to the Bay County Treasurer, and develops various financial reports. This includes submitting payments for resident's bills such as BCBS, Citizen's Security, and Life Insurance. Payments are via paper checks and ACH (Automated Clearing House).
• Reviews & processes daily deposits and electronic funds transfers and delivers deposits to our banks and runs occasional errands, as needed.
• Pay & update BCBS spreadsheet monthly.
• Downloads transactions from facility credit card websites and formats them for the Purchaser and then uploads the files and invoices into the Sage Intacct accounting system.
• Responsible to assist facility employees in attending seminars/conferences/workshops, including all reservations, facility credit card authorizations, tax exempt forms, and payments.
• Reimburse mileage costs and other facility related expenses to employees based on approved expense reports submitted.
• Covers the Front Desk as main back-up when the Secretary/Marketing Liaison is off for lunch or breaks and covers the desk as much as possible when she is off work.
• Assists Finance Director and Staff Accountant in the development of the Annual Operating and Capital Budgets and assists in preparing budget amendments and employee changes of status in the personnel budget files throughout the year.
• Assists Finance Director and Staff Accountant in collecting and compiling data for various annual audits and reporting for Medicare/Medicaid and Financial reviews.
• Assist the Staff Accountant with the annual Certificate of Need and NRC Satisfaction Survey.
• Oversee Resident Trust Funds transactions per policy.
• Assists the Staff Accountant in processing ACH deductions for Resident Patient Pay amounts due to the Facility.
• May submit request for, and function as, Representative Payee through Social Security Administration for residents upon request by resident/family member or if resident is delinquent on payment to the Facility or collaborate closely with the Staff Accountant on this.
• Assists with processing bi-weekly payroll for the Facility and be the backup for the Payroll Specialist.
• Calculates and submits payments for all payroll deductions/liabilities. Processes and tracks all garnishments and files required paperwork with the courts, plaintiffs, attorneys.
• Responds to employee inquiries on wage, paycheck, policies, procedures, and contract concerns when possible.
• Assists with maintaining various departmental records and collective data reports.
• Completes annual In-service training requirements, maintains acceptable attendance and dresses in accordance with the Dress Code policy.
• Responsible for appropriate use of Facility supplies and equipment to minimize loss, waste and fraud.
• Maintains confidentiality of all data, including resident, employee, and Facility information.
• Performs other duties as assigned.
JOB QUALIFICATIONS:
• The job requires knowledge normally acquired through the completion of high school.
• One to two years of experience in a payroll, accounts payable or bookkeeping role, is required.
• Proficiency with Microsoft Office, especially Excel, is required.
• Valid, unrestricted driver's license.
• Ability to make mathematical calculations with speed and accuracy and be detail oriented.
• People skills necessary to effectively communicate with all levels of the staff, residents and outside service providers in situations requiring tact and patience.
• Mental ability to manage meeting deadlines, working on tasks requiring concentration and attention to detail.
• Physical ability to regularly sit in one position for extended periods of time.
• Knowledge of Resident Rights to ensure resident privacy & dignity and help to ensure a safe & secure environment for all residents.
• Ability to handle multiple assignments and balance priorities.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
• While performing the duties of this job, the employee is regularly required to sit for extended periods of time, be mobile, talk and hear. The employee is frequently required to read typed and/or handwritten material. The work performed frequently requires repetitious hand, arm or finger motions, as well as manual finger dexterity. An employee in this class general works in the Business Office, through travel may be periodically required for training and meetings.
• Work is in a normal office environment, with time spent occasionally in a resident care environment with minimal exposure to communicable diseases when using universal precaution methods.
• Extended workday (beyond 8 hours/day) may be occasionally required.
