Administrative Coordinator - Knoxville, United States - Wesley House Community Center

Wesley House Community Center Knoxville, United States

2 weeks ago

Description

Administrative Coordinator

Wesley House Community Center is a Christian ministry established in 1907 to identify and build on the strengths of individuals and families to create a stronger community. We currently provide academic, emotional, and spiritual support to 100+ students. Our after-school program has an academic focus and helps students become enthusiastic learners. Our Wellness in Senior Education, or WISE, program provides food, fun, and fellowship to under-served senior citizens. The Wesley House Food Pantry provides the Knoxville community groceries, household supplies, pet supplies and more to anyone in our area. We are located less than a mile from Downtown Knoxville and the University of Tennessee.

The Wesley House Administrative Coordinator will provide administrative support to the Wesley House Community Center. The Administrative Coordinator will help coordinate daily logistics within the center by providing exceptional customer service to parents, outside vendors, community partners, and various stakeholders that reach out to the organization daily. The Administrative Coordinator will provide superior front-desk coverage and ensure that all administrative duties are completed in a timely, professional, supportive, and friendly manner. Some evenings and weekends are required. This position may require limited travel.

Key Responsibilities:

Utilize superior listening, speaking, communication, and logistical skills to oversee the front desk and provide exceptional service to guests/caregivers/visitors each day
Complete administrative tasks in a timely manner, including answer phones, checking e-mails, making copies, organizing documents/files, and ensuring that participant documents/records are properly filed and organized at all times
Ensure front desks is kept neat and tidy at all times
Assist with planning and logistical manners regarding field trips, special programs, organization-wide events, etc.
Manage and track applications and scholarship forms, ensuring accuracy and organization at all times
Continuously update caregiver sign-in sheet
Collect payments from caregivers, and carefully/accurately document payments/receipts for organizational records
Enter checks from donors, print gift acknowledgments, and mail
Develop and maintain sign-in sheets for all Wesley House Activities
Employ strong communication skills to answer the phone and provide timely, professional, and support
answers/messages, and relay information to staff as needed
Assist with the coordination, planning, and implementation of Wesley House events, as directed by Director of Youth
Services and various Wesley House leadership team
Assist with transporting program participants to Wesley House from school and on field trips, as needed
Assist with setup and preparation for Board meetings, including name cards, board packets, and board orientation binders
Provides support with other Wesley House initiatives as time allows.
Ensures that daily actions and behavior align with the mission, vision, and cultural values of the organization
All other duties as assigned
Experience or Skills Needed:
Must be at least 18 years of age

Education and experience outlined below:

High school diploma or equivalent + 4 years of administrative and secretarial experience o Associates degree + 2 years of administrative and secretarial experience
Bachelor's degree + 1 year of administrative and secretarial experience
Master's degree: no experience required
Excellent oral and written communication skills (including public speaking)
Problem solving and multi-tasking
Organization and leadership, as well as exceptional time management skills
Knowledge of Microsoft Word, Outlook, Excel, Teams etc.

Work Hours & Compensation:

Available Monday-Friday (1pm-5:45pm)
$13 per hour with $.25 increase based on work and education experience

Reports To:

Director of Youth Services
If you are interested in joining the Wesley House team, please email Denarius Ross at or call at ext

Administrative Coordinator

4 days ago

Teamhealth Knoxville, United States

Job DescriptionJob Description and ResponsibilitiesJoin a team of dynamic, results oriented professionalsNamed among 'The World's Most Admired Companies' by Fortune MagazineNamed among 'America's 100 Most Trustworthy Companies' by Forbes magazineNamed among 'Great Places to Work' ...
Arbitration Administrative Coordinator

3 weeks ago

TeamHealth Knoxville, TN, United States

JOB DESCRIPTION OVERVIEW: · This position is for a talented, knowledgeable, and skilled individual to collaborate with our team providing a wide range of administrative, technical, and clerical support to the Arbitration Strategy department. This role must have effective communi ...
Financial Services Administrative Coordinator

3 weeks ago

Johnson University Knoxville, United States

Financial Services Administrative Coordinator · The Office of Financial Aid at Johnson University Tennessee invites applications for the position of Financial Aid Administrative Coordinator on the Tennessee campus. Applicants for this position should submit a cover letter, resume ...
Secretary of Department Management for Urban Greenery

2 weeks ago

SilverLinx Knoxville, United States

We are looking for you to join the Garden, Cemetery and Forestry Department of the state capital Stuttgart. The position is part-time (50%) and permanent. · The Department of City Green is responsible for the planning, construction and maintenance of all municipal open spaces in ...
Administrative Office Coordinator

3 days ago

National Mentor Holdings, Inc. Maryville, United States

The MENTOR Network provides services for adults with intellectual and developmental disabilities and medically complex needs. Administrative Office Coordinator Do you want to work in a dynamic work environment where no day is ever the same as the nex Office Coordinator, Administr ...
Sponsored Programs Administrator 2

1 week ago

InsideHigherEd Knoxville, United States Administrative Jobs ,

Sponsored Programs Administrator 2 – Division of Research Administration · Fully remote, hybrid, or in-person work options available · Salary will be based on experience and qualifications. Market Range 10. · One position available · Description: · The Division of Research Admin ...
Office Coordinator

2 weeks ago

University of Tennessee Knoxville, United States Full time

Office Coordinator - Digital Learning at UT C Description Office Coordinator - Digital Learning at UT · Digital Learning at UT, is a newly created unit charged with advancing UT's commitment to discovery, creativity, learning, and engagement, specifically for online learners. ...
Business Manager

3 weeks ago

InsideHigherEd Knoxville, United States Administrative Jobs ,

Business Manager, Department of Environmental Health & Safety · Exempt/MR: 10 · The University of Tennessee Knoxville, Public Safety, Department of Environmental Health and Safety, invites applicants to apply for the position of Business Manager. This position will be expected to ...
Executive Assistant

2 weeks ago

TeamHealth Knoxville, United States

TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past year ...
Help Desk Coordinator

3 days ago

CRG Knoxville, United States

Helpdesk Coordinator · Location: Knoxville, TN · Pay: $52, % annual bonus · SummaryAct as the Initial point of support for trouble calls. · Responsible for tier 1 resolution of issues and routing more complex requests to appropriate team member(s), deploys new software to use ...
Recruiting and Training Services Coordinator

21 hours ago

Helen Ross McNabb Center Inc Knoxville, United States

Recruiting and Training Services Coordinator Help Others, Make a Difference, Save a Life. Do you want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work is appreciated? You have ...
Staff Associate Architect or Engineer, Capital Projects

4 days ago

InsideHigherEd Knoxville, United States Administrative Jobs ,

Staff Associate Architect or Engineer, Capital Projects - UT System · MR 14 · Located in Knoxville, TN · About the UT System · The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Martin, and Pulaski; the Health Science Center at Memphis; the Space In ...
Administrative Director

1 week ago

The University of Tennessee Health Science Center Knoxville, United States

Administrative Director - UT Center for Advanced Medical Simulation (Knoxville Description THIS POSITION IS LOCATED IN KNOXVILLE, TN · JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the supervision of the Program Medical Director, the Administrative Director- UT Center for Advanc ...
Administrative Associate

1 week ago

University of Tennessee Knoxville, United States Full time

Administrative Associate & Events Assistant – College of Communication and Information YT Description Administrative Associate & Events Assistant – College of Communication and Information · Full-Time, Non-exempt, MR03 · The University of Tennessee, Knoxvilleinvites applicat ...
Director of Academic Infrastructure

3 weeks ago

InsideHigherEd Knoxville, United States

Director of Academic Infrastructure - Office of the Provost · The University of Tennessee, Knoxville, seeks applications for the position of Director of Academic Infrastructure, based in the Office of the Provost. · The position provides the Provost's Office and academic units wi ...
Research Manager- Electrical Engr

3 weeks ago

InsideHigherEd Knoxville, United States Administrative Jobs ,

The Global Computing Lab (GCLab), in the Department of Electrical Engineering and Computer Science at the University of Tennessee has an open position for a Research Manager 1. The GCLab, headed by Dr. Michela Taufer, focuses on various aspects of high-performance computing (HPC) ...
Chief of Staff

5 days ago

Covenant Health Knoxville, United States Full time

Position Summary: · Performs support services for the Chief Executive Officer (CEO) of the Health System, plays a vital role in support of the CEO in advancing the mission and vision of the health system and as requested by the CEO, Supports the organization's Board of Directors ...
Retirement Plan Administrator

3 weeks ago

Pilot Flying J Knoxville, United States Full time

Company Description · Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employin ...
Administrative Assistant II

2 days ago

Aramark Knoxville, United States

Job Description · The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Complia ...
Private Wealth Management Trust Advisor

3 weeks ago

Regions Bank Knoxville, United States Full time

Description · : At Regions, the Private Wealth Management Trust Advisor is responsible for the acquisition of Personal Trust, Estate and Investment Management client relationships. Responsibilities include prospecting, developing internal and external business networks for the p ...