CHEM - Graduate Program Coordinator - Charlottesville, United States - University of Virginia

Description

The Department of Chemistry at the University of Virginia (UVA) seeks applications for a Graduate Programs Coordinator. The UVa Chemistry Department currently employs 33 tenured, tenure-track and general faculty with a wide range of research interests which is supported by the largest graduate program in the Graduate School of Arts & Sciences. More information on the department and the graduate program can be obtained by visiting

The University of Virginia Department of Chemistry is committed and devoted to fostering a diverse and inclusive culture and environment. The primary goal of our faculty is to educate and train the next generation of chemists of all races, ethnicities, religions, genders, ages, sexual orientations, socioeconomic backgrounds, and those with disabilities. To help achieve this goal, the faculty strives to provide an environment that is free of bias and is focused on promoting the development and growth of all individuals. This commitment to excellence in inclusion applies to our entire community, including but not limited to undergraduate students, graduate students, postdoctoral fellows, research scientists, staff, and faculty. We recognize that our program is stronger and better positioned for growth when the members of our community reflect the composition and values of the larger population as a whole.

The successful candidate will be expected to perform operational support for a composite of several functions that support the graduate program that could include fiscal administration, procurement, human resources, academic support, student services, communications, and other administrative functions. At the Senior Administrative level, tasks are expected to be performed with more independence and personal judgment. Additionally, the interpretation of policies and procedures and the establishment of internal procedures will be essential.

This position will be hired at the Intermediate or Senior Administrative Coordinator level depending on the selected candidates' qualifications.

Job Description

• Be the first point of contact for graduate students and graduate student applicants to ask questions related to their program. Provide student support and point them towards resources to help them be successful.
• Maintain graduate student records for PhD and MS students.
• Support graduate student admissions, including application support, interfacing with the central admissions office, answering questions from applicants, preparing offer letters, processing fee waivers, and assisting the graduate admissions committee.
• Assist in reports and record keeping for graduate student assessment.
• Work with ISO to support international students, educating them on visa requirements as well as ESL class requirements.
• Coordinate graduate recruitment, including the recruitment weekend and individual visits.
• Coordinate new graduate student orientation.
• Provide administrative assistance, scheduling help, and record keeping for graduate student milestones, including candidacy exams, 3rd year poster session, 4th year seminars, and defenses.
• Support and schedule graduate student programming, including DEI programming and career programming.
• Be the administrative assistant for the DGS and the graduate studies committee, helping them coordinate programs, awards, and fellowships, and helping prepare reports and perform other tasks as needed.
• Help with room scheduling and parking requests by graduate students.
• Independently generate complex and detailed presentations and reports.
• Interpret and communicate departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions.
• Study reports received, check, and compare with previous reports or other data, and bring to the attention of the supervisor significant items, changes, errors, or omissions.
• In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have

Intermediate Administrative Coordinator

MINIMUM REQUIREMENTS

Education: High School Diploma

Experience: At least four years' experience

Licensure: None

Senior Administrative Coordinator

MINIMUM REQUIREMENTS

Education: High School Diploma

Experience: Six years of experience. Bachelor's degree may substitute for experience.

Licensure: None

Preferred knowledge, skills and abilities Include: the ability to organize and prioritize work Independently, excellent communication skills, proficiency in Microsoft Office software applications, web-design, and Slate and UVA SIS applications.

The Graduate Programs Coordinator will report to Seth Matula, Department Finance and Administration Manager for the Chemistry Department.

For additional information about the position, please contact Seth Matula, Department Finance and Administration Manager at

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is located In Charlottesville, Virginia.

The anticipated start date is as soon as possible but preferrable by May 1, 2024. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $55,000-60,000 commensurate with education and experience. This is a Non-Exempt level, benefited position.

For more information on the benefits at UVA, visit

This position will remain open until filled. Review of applications will begin April 15, 2024. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply

Please apply through Workday, and search for R Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

• CV or resume
• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Rich Haverstrom, Faculty Search Advisor at

For more information about UVA and the Charlottesville community please see and

MINIMUM REQUIREMENTS Education: High School Diploma Experience: At least four years experience Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.