- Communicate with all levels of internal and external contacts and ensure prompt responses.
- Manage and maintain a busy calendar and respond to meeting requests that require frequent re-prioritization.
- Communicates with the general staff on the executives' behalf and coordinates logistics with high-level meetings both internally and externally.
- Assist with daily administrative duties including completing expense reports and arranging complex and detailed domestic and international travel plans, itineraries, and agendas.
- Assist with preparing documents and meeting materials, occasional research.
- Assist team with meeting deadlines and having all information to help executives make decisions.
- Handle multiple tasks at the same time and have the ability to anticipate the Executives needs and change direction quickly and often without having all the details.
- Assist with high-level projects as needed.
- International & domestic travel arrangements and scheduling experience
- Minimum 5+ years of progressively responsible experience as an executive assistant.
- Bachelor's degree required.
- Must be proficient in Microsoft Office Suite and possess a general techie proficiency.
- Exceptional written, verbal, and interpersonal communication skills
- Strong organizational skills that reflect the ability to prioritize, plan, and perform multiple tasks seamlessly.
- Proven ability to handle situations independently.
- Able to work successfully in a highly international, cross functional team environment -- being comfortable and familiar working with different cultures and time zones is essential.
- Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice.
- Ideal candidate will have experience working in a global corporate environment or within a large corporation.
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Executive Assistant - California, United States - Career Group
Description
Our client, an technology company, is looking for an experienced Executive Assistant to join their team. This will be an onsite position with the possibility of being hybrid. You will be supporting 1 C suite exec and will help to support a high-profile team. An ideal candidate will have 5+ years of high-level EA support experience within a global corporate environment. This is a contact to hire role.
*Please note that this is a contract to hire role, Pay will be $65-70/HR*
Responsibilities:
Qualifications:
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
