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Executive Assistant

    Executive Assistant - California, United States - Ultimate Staffing

    Ultimate Staffing
    Ultimate Staffing California, United States

    2 weeks ago

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    Description

    Key Responsibilities:

    • Manage executive calendars, scheduling meetings, appointments, and travel arrangements
    • Screen and prioritize incoming communications, emails, phone calls, and mail
    • Prepare and edit correspondence, presentations, reports, and documents
    • Coordinate and facilitate meetings, including agenda preparation, minutes, and follow-up actions
    • Conduct research and compile data for projects and initiatives
    • Anticipate needs and address issues proactively for efficient workflow
    • Maintain confidentiality and handle sensitive information with professionalism

    Qualifications:

    • Bachelor's degree preferred or equivalent work experience
    • Proven experience as an executive assistant supporting C-level executives
    • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
    • Excellent written and verbal communication skills
    • Ability to multitask and prioritize tasks effectively
    • Exceptional organizational and time-management skills
    • Discretion and confidentiality in handling sensitive information
    • Adaptability and willingness to take on new challenges

    All qualified applicants will receive equal employment opportunities. We embrace diversity and do not discriminate based on race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We evaluate all applicants fairly, including those with criminal histories, in accordance with state and local regulations.

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