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Supply Chain Manager - Portland, United States - VIGOR WORKS LLC
Description
Base Pay$ $ / Year
Job Category
Supply Chain MAnager
Employee Type
Full-Time Exempt
Manage Others
Yes
Description
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:
We seek the truth, and we speak the truth
Responsibility:
We act on what we know is right
Evolution
:
We seek mastery, and adapt to a changing world
Love:
We care about the people we work with, and the world we live in
POSITION SUMMARY:
This position is responsible for managing, standardizing and integrating procurement, and materials management for operations including VIGOR Marine (Ship Repair).
This position reports to the Director of Supply Chain Management and shall manage several purchasing professionals, with dotted line responsibilities to warehousing, shipping & receiving operations.
Successful candidate shall provide consultation and technical assistance on procurement issues and other related duties as assigned or required.Must maintain professional and technical knowledge; activities that facilitate this may include:
attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies.
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities)
Direct team to accomplish procurement needs of operations in the Portland shipyard.
Contributes to and leads Vigor-wide strategic projects as directed by Director of Supply Chain Management, typically associated with implementation of strategic procurement projects to improve financial performance, operational efficiency, and process efficiency.
Working knowledge of ABS, DNV and Lloyds requirements for project acquisitions and completion a plus.Evaluates and responds quickly to changing production requirements, supplier prices, markets and services, and evolving products. Negotiates agreement terms with supplier representatives and internal purchasing customers as appropriate.
Secures competitive quotations as required, and negotiate prices and services that support total cost improvement efforts, and contributes competitive supplies and materials to the overall efforts of all Vigor Companies.
Manage progress and status reporting necessary to effectively manage all material and equipment acquisition, receipt, inspection and issue. Maintains and provides complete and accurate status reports on request for all orders issued.Prioritizes and follows up on material shortages and delays to ensure timely delivery and minimize production slow-downs or work stoppages and provide accurate status reports on request for all orders issued.
Key team member in the integration of new technology for materials management, project materials requirements and cost accounting. Work with the Director Supply Chain Management to drive process conception thru implementation with supply chain optimization projects. Project partners include operations management, project management, IT, estimating, vendors and trade supervision.Establish accounts, complete and sign credit applications on behalf Vigor operating companies.
Investigates and approves supplier invoice exceptions for payment by the Accounting Department in accordance with established procedures and rectify unpaid invoice issues with vendors.
Oversee correction of accounting invoice discrepancies.Participate as a member of project management team and effectively communicate within the team and with customer representatives.
Maintains all purchase order, supplier relationship, and costing information on an appropriately confidential level.
Responsible for maintenance of all purchasing related fields on the part master and vendor master data files, and basic data information input.
Administer vendor insurance requirements and certificate program.Demonstrates a high level of professionalism, diplomacy and stress tolerance when dealing with external contacts and internal customers.
Must be able to strike a reasonable balance between the needs of internal customers and the economic realities of the supply market which often puts the Purchasing Manager in tense or conflict oriented discussions acting as a facilitator and sometimes mediator.
Plans, organizes, directs and evaluates the performance of direct reports including procurement/warehouse/shipping/receiving/tool room team as well as others involved with company purchasing processes and procedures.
Establishes performance requirements and personal development targets.Regularly monitors performance and provides coaching for performance improvement and development; provides compensation and other rewards to recognize performance; takes disciplinary action, up to and including termination to address performance issues in accordance with human resource policies.
Provides leadership and works with subordinates to develop and retain a high performance, service-oriented work environment that supports the company's objectives and service expectations.
Provides leadership and participates in programs and activities that promote workplace diversity and a positive employee relations environment.Analyzes, develops and monitors performance quality measures; evaluates and proposes new procurement programs and processes that will improve cost, quality, customer responsiveness and inclusion; establishes and enforces internal controls and procedures to ensure purchasing activities are conducted in compliance with all company requirements.
JOB SCOPE :
The person must use sound judgment and independent decision making when carrying out job responsibilities. He/she has the ability to influence and recommend modifying existing work processes. The purchasing manager and staff are held accountable for the profitable performance of the work group. Failure to meet the expectations of the customer could result in significant loss of future business.
SUPERVISORY RESPONSIBILITY:
The role manages a staff of buyers and provides operational leadership to warehouse/shipping/ receiving/tool room team.
INTERPERSONAL CONTACTS:
Reports directly to the Director of Supply Chain Management but also has accountability to the Senior Business Managers for the respective business entities supported by the purchasing department.
KNOWLEDGE SKILLS AND ABILITIES:
Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.
Must possess excellent organizational and negotiation skills.
Must be well-organized, detail and customer (internal and external) oriented self-starter.
Ability to exercise sounds judgment, work well independently, prioritize duties and follow through tasks to completion.
Ability to handle competing priorities and deadlines effectively and respond well to last minute, high priority, time sensitive projects.
Must be able to handle the pressure of constant interruptions.
Skilled at establishing and maintaining effective working relationships with a variety of others encountered in the course of the work.
Ability to schedule, direct and organize work within a diverse department and coordinate work with other departments to maintain efficiency.
Must have knowledge of:
principles and practices of human resources management in a union environment; principles of workers' compensation claims management; applicable federal laws, codes and regulations; record keeping systems, data collection and interpretation techniques.
Must possess the ability to facilitate group decision-making, team building and conflict resolution.Ability to use PC and software applications such as MS Office (advanced excel) and database programs.
EDUCATION AND/OR EXPERIENCE:
BA/BS degree in business, finance, accounting, engineering or equivalent combination of experience and/or education is required.
Minimum five (5) years increasingly responsible managerial experience with three (3) years supervisory experience in managing the procurement and warehousing of materials and services preferably in heavy or civil construction.
Specific experience and knowledge of shipyard operations is preferred. Experience in successfully negotiating high value subcontracts is required. Track record of successfully negotiating claims or disputes preferred. Experience in drafting contracts and/or work specifications is preferred. The person must have experiencewith accounting and cost accounting systems, material and procurement systems and data processing systems.CERTIFICATES,
LICENSES AND REGISTRATIONS:
CPM, CPIM, APP or APIC certification helpful.
PHYSICAL DEMANDS:
Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard.
The person may be required to be in production areas in yard and onboard ships. He/she must be able to walk to and from job sites. He/she must be able to frequently climb inclined stairways and vertical ladders and lift up to 20 pounds. The individual may be required to work more than 8-hour shifts and weekend work.There may be local travel up to 10% of the time and out-of-town travel (including air travel) up to 5% of the time with notice.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENT:
While in production areas the person will be exposed to all weather conditions, noise, dusts and odors.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, disability or genetics.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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