Budget Analyst - Aptos, United States - Cabrillo College

Description

Salary: See Position Description

Location : Aptos, CA

Job Type: Full-time (100%)

Job Number:

Department/Division: Business Services

Division: Administrative Services

Opening Date: 05/09/2024

Closing Date: 5/30/2024 11:59 PM Pacific

Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time
This full-time, 12-months per year (Confidential-designated) position performs complex professional duties in developing and administering the District's preliminary and final budgets; performs financial, statistical and management analyses that support District financial and budgeting functions, programs and initiatives; provides sound professional recommendations and assistance in long-term financial planning and policy formulation; and performs related duties as assigned.
PLEASE NOTE: This is a hybrid position with the ability to work from home and the office, based on the needs of the Department.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 51% are Latina/o/x, 5% Multi-Ethnic, 2% Asian, 1% Black Non-Hispanic, 1% Filipino, <1% American Indian/Alaskan Native, and <1% Pacific Islander as of Fall 2022. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

Starting Salary Range:$6,675 to $7,728 per month; plus 5% annual increases up to 7, maximum initial salary step placement on the confidential salary schedule is step 4. Full-time (40 hours per week) assignment, 12 months per year.Monday through Friday, 8:00 a.m. - 5:00 p.m with evenings and weekends as requiredConfidential-designated employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute 8% of their monthly salary to CalPERS on a pre-tax basis.

Position scheduled to begin as soon as possible, and pending Governing Board ratification. Salary is subject to proration based on the beginning date of assignment. Cabrillo is unable to sponsor work visas.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link On the HR webpage for more information.

Work-Life Balance:

This opportunity is a full-time assignment, 12 months per year. Confidential-designated employee benefits include:

• 223-day work schedule, which equates to an average of 18 self-selected non-work days
  
• 15 set holidays
  
• 3 individual responsibility days off annually
  
• 3 critical illness days off annually
  
• 12 days of sick leave accrue annually, 7 of which can be used as Personal Necessity days

The term "confidential" refers to an employee who is required to develop or present management positions with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions as communicated in Government Code Section

As a confidential - designated staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Performs complex duties in developing and formulating the District's preliminary and final budgets for consideration by executive management and the Board of Trustees; forecasts salary increase costs for employees and positions and calculates amounts to be budgeted for employee salary and benefit plan costs; calculates salary savings for vacant positions; works closely with and advises executives, administrators and managers throughout the budget development process; analyzes requests for new funding for staff and equipment and prepares budget "wish lists" for consideration by the President and Cabinet; locks down current fiscal year budget and makes approved changes to general ledger accounts following budget approval by the Board of Trustees.
• Enters final approved budget data in District accounting systems; monitors budget revenues and expenditures throughout the fiscal year; identifies and follows up on variances, taking or requesting action by others to correct any errors in posting to accounts or other discrepancies; approves and implements budget and expenditure transfers to resolve issues; performs a variety of financial analyses to provide information for management decision making; prepares special analyses and reports.
• Conducts analyses of District organization restructuring proposals to identify and report on budgetary and financial impacts including impacts on sources of funding and changes in assignment percentages.
• Participates in developing the Quarterly and Annual Comprehensive Annual Financial and Budget Report (CCFS-311) required by the State Chancellor's Office.
• Calculates and reports on Teaching Units and Faculty Obligation Numbers used to determine the District's state funding for the following fiscal year.
• Maintains and makes changes to the District's position control system database based on President's Cabinet and Board of Trustee actions to create, eliminate or modify budgeted work hours for positions; assigns PCN numbers to new positions; reviews all personnel requisitions to ensure positions are properly authorized and budgeted and adequate funding is available.
• Performs confidential duties in calculating costs for "what if" salary and benefit change scenarios in connection with the District's labor negotiations process; prepares data for management use during labor negotiations.

OTHER DUTIES

• Maintains the District's Chart of Accounts; assigns object and activity codes and prepares journal entries to correct accounting entries made in error.
• Participates in year-end close accounting activities, preparing and posting journal entries as required to reconcile general ledger accounts.
• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.
• Performs related duties as assigned.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff AND
• Graduation from an accredited four-year college or university with a major in finance, accounting, or public or business administration AND at least three (3) years of progressively responsible experience in performing complex budgetary, financial and statistical analyses, preferably in a community college or other governmental agency OR
• Equivalent combination of training and experience

PLEASE NOTE: Experience providing familiarity with an Enterprise Resource Planning (ERP) system is preferred.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Theory, principles and practices of budget development and administration.
• Principles and practices of public administration including purchasing, contracting and maintaining public records.
• Applicable state and federal law, regulations and policies governing budgeting with particular reference to community college districts.
• District policies, procedures and practices governing budgeting, financial reporting, time reporting, payroll processing and related financial transactions.
• General accounting principles, methods and practices including audit practices and procedures.
• Use and operation of applicable modules of the District's enterprise accounting and finance systems.
• State and federal laws and regulations applicable to the application for and administration of grants and categorically funded programs for a variety of programs and functions.
• Sources of information relating to requirements for administration of grant and categorical programs such as the federal Uniform Grant Guidance regulations.
• Computer tools and software, including Microsoft Excel at an advanced level and other software applicable for statistical analysis, modeling, data management and manipulation.
• Customer service practices and etiquette.
• Principles and practices of sound business communication including English usage, spelling, grammar and punctuation.

Skills and Abilities to:

• Analyze complex program, budget, compliance, administrative, operational, organization and policy issues/problems, evaluate alternatives and reach sound conclusions to achieve strategies and goals consistent with District, state and federal policies and procedures.
• Read, understand, interpret and apply state and federal requirements and guidelines for the administration of grant- and categorically-funded programs, particularly with regard to the allowability of expenditures and other compliance requirements.
• Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and with high attention to detail.
• Work collaboratively with senior management, administrators, managers, faculty and staff to communicate clearly about and find solutions to technical budget, compliance and accounting issues.
• Represent the District effectively in interactions with state and federal agency representatives, other colleges and community partners.
• Set priorities and exercise sound judgment within areas of responsibility.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Operate a computer and use standard business software.
• Establish and maintain effective working relationships.
• Uphold the District's mission, values and objectives including equity and Guided Pathways.
• Support an inclusive work environment that fosters diversity, respect and engagement.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

• A valid California driver's license or ability to access and use alternative transportation.

Additional Information

Application Process:

1. Complete application & answer all supplemental questions providing detailed information to aid in determining the minimum qualification requirements have been met
   
2. Attach resume
   
3. Attach unofficial transcripts for all college coursework completed, if applicable, displaying any degrees conferred (copies, photos, and downloads are acceptable). Foreign transcripts must be evaluated for U.S. equivalency and translations are at the applicant's expense - click here for more information

Please note: All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants

Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses Related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

Selection Procedure

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment

Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement

Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Accommodations

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at

Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance. Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0.

Please note: Employee who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Confidential employees are required to join the California Public Employee's Retirement System (CalPERS) and as such contribute 8% of their monthly salary to CalPERS on a pre-tax basis.

Please see Benefits and the on the HR webpage for more information.

01

IMPORTANT: All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise, yet specific and informative in your responses to these supplemental questions. "See resume", "Will be answered during interview", attachments, or links/URLs (unless a question specifically requires it) will not be accepted as a substitute for your responses to the questions in the following boxes. Please indicate below that you have read and understood these instructions.

• Yes
• No

02

Do you possess a bachelor degree or higher in Business Administration, Accounting, Finance, or a related field?

• Yes
• No

03

Have you completed coursework in accounting or statistics?

• Yes
• No

04

How many years of paid and progressively responsible professional experience do you have in preparing budgets and monitoring budget implementation, or equivalent transferable experience?

• 3+ years
• 1-2 years
• Less than 1 year
• I have no experience in these areas

05

Please briefly provide details of your experience including number of years you have worked in the following areas: (A) Preparing Budgets (B) Monitoring Budget Implementation. (If no experience, indicate "N/A".)

06

Please briefly describe your experience with position control and budgeting.

07

Describe what you view as necessary to be effective in an environment that values diversity.

08

I understand and reconfirm my consent and authorization that if I am a final candidate for this position, Cabrillo College or its authorized agent(s) may conduct job-related background and/or reference checks, including job history, criminal history, identity check, and/or fingerprinting. This reconfirmation question and its answer are confidential and will not be seen by the Search and Selection Committee.

• I agree
• I do not agree

Required Question