Mwr Supervisory Human Resources Assistant - Monterey, United States - US Commander, Navy Installations

US Commander, Navy Installations
US Commander, Navy Installations
Verified Company
Monterey, United States

2 days ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Duties:


Recruiting/Staffing (includes but not limited to):

  • Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed.
At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following:


  • Contacts selectees and offers positions.
  • Provides initial background investigation documents to appointees after offer of position.
  • Prepares new hire documents for orientation.
  • Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
  • Maintains job vacancy files, ensuring adherence to regulations.
  • Notifies applicants of nonselection.

General (includes but not limited to):

  • Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
  • May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
  • May be required to present HRrelated training to FFR personnel.
  • Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
  • Enters data into recruitment and staffing trackers for updates.
  • Maintains various files; performs file disposals according to prescribed schedule.
  • May initiate and process T1 background investigation documents including electronic questionnaires for NAF personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
  • Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
  • Recommends changes to standard procedures
  • Attends required local and regional meetings as HR representative.

Classification (includes but not limited to)**:

  • Advises managers of available position descriptions.
  • Provides copies of position description to managers, supervisors and employees as needed.

Labor and Employee Relations (LER) (includes but not limited to)**:

  • Communicates with employees about routine matters for resolution
  • Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.

Benefits (includes but not limited to)**:

  • Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
  • Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information
  • Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Retirement (includes but not limited to):

  • Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
  • Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or thirdparty vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
  • Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Supervisory duties comprise 25% of incumbent's time and include but are not limited to:

  • Provides administrative and/or technical supervision (including hiring, discipline, evaluation, and training) for (1) Human Resources Clerk/Assistant, NF
  • Directs work to be accomplished by staff.
  • Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities.
  • Conducts annual performance reviews of staff.
  • Participates in section staffing decisions.
  • Ensures staff receives proper training to fulfill requirements of their positions.
  • Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.
  • Supports Commander, Navy Installations Command's (CNIC) Equal Employment. Opportunity (EEO) policy; fosters a work environment free of discrimination, harassment, and/or reprisal; and ensures equitable treatment of all staff.

Requirements:


Conditions of Employment:


  • Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • Must be able to obtain and maintain a T3 Secret Security Clearance.
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