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Washington, D.C.

    Research Administrative Assistant/Project Coordinator - Washington, United States - MEDSTAR HEALTH

    MEDSTAR HEALTH
    MEDSTAR HEALTH Washington, United States

    1 month ago

    MedStar Health background
    Full time
    Description

    General Summary of Position

    MedStar Health Research Institute has an immediate opportunity for a Research Administrative Assistant / Project Coordinator to join our team. This is a hybrid position so candidates must be local to the Washington, DC area.

    Works in a fast-paced research scientific center and assists in the areas of regulatory, contracts and finance for research projects. Responsibilities include timely and accurate routing, tracking and processing of regulatory documents, coordination of the routing contracts, check request vouchers, and interdepartmental transfers across the system.

    Primary Duties and Responsibilities

  • Assists with on-boarding new employees into the system by processing appropriate paperwork, ordering essential technology and working with directors and managers to ensure that new employee has completed all mandatory paperwork and tasks prior to beginning their work within the department.
  • Coordinates all arrangements for internal and external meetings, conferences, committee meetings and others as requested by the directors and managers that includes coordinating schedules for all members involved.
  • Maintains the calendar of all immediate superiors (AVP, Directors and Manager) and schedules meetings as requested.
  • Maintains filing system for research project protocols and management regulatory database as appropriate.
  • Receives and processes accounts payable invoices, check requests, expense reports and purchase orders for Department/Scientific Center and consultants/vendors. Follows-up and tracks as necessary.
  • Assists with correspondence from sponsors, investigators, hospital leaders to ensure all pertinent research documentation (e.g. regulatory, contract, budget, billing) is sent and/or received throughout the duration of the study as applicable.

    • Minimum Qualifications
    Education

    • High School Diploma, GED or equivalent required
    • Associate's degree in related field preferred

    Experience

    • 7 years of applicable experience in administrative training preferably office coordination positions required
    • Prior experience working in a research setting preferred

    Knowledge, Skills, and Abilities

    • Excellent typing skills.
    • Must have working knowledge of various computer software applications, particularly Microsoft Outlook, Word and Excel.
    • Must have exceptional interpersonal skills and be willing to be a team player on a variety of levels with a variety of associates, consultants and vendors.
    • Must have excellent verbal, written and communication skills.

    Why MedStar Health?
    At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:

    • Strong emphasis on teamwork - our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
    • Strategic focus on equity, inclusion, & diversity - we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
    • Comprehensive total rewards package - including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
    • More career opportunities closer to home - as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.

    About MedStar Health
    MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.

    MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.

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