Administrative Assistant - Freeport, United States - Alaqua Animal Refuge, Inc.

Alaqua Animal Refuge, Inc. Freeport, United States

1 week ago

Description

Job Description

POSITION PURPOSE The role of the Administrative Assistant is to manage the front office and gift shop area to ensure a positive guest experience and that the daily operations of Alaqua Animal Refuge are supported. In this position, you will perform a wide range of administrative and office support activities for the Refuge and/or managers and supervisors to facilitate the efficient operation of the organization.

ESSENTIAL FUNCTIONS

Welcome guests to the refuge and provide assistance in a friendly, positive manner
Answer, screen and transfer inbound phone calls, ensuring all calls and messages go to the correct person. Assist callers by providing information and guidance to inquiries
Respond to all "Info" emails in a timely manner. Forward any emails pertaining to other staff to the appropriate person.
Guarantee the office voicemails are checked and responded to in a timely manner
Create kennel cards and profile forms for all intakes.
Assist the Adoptions team with adopters filling out applications
Create, update, and confirm accuracy of all kennel cards throughout the refuge
Manage supply inventory: Order, receive, and disburse supplies to the right department
Verify Shelterluv and Facebook information is updated and accurate
Assist with preparing and mailing donation letters/labels
Manage retail store: maintain inventory, process orders, and mailing items
Manage SQUARE for retail
Ensure gift shop/welcome area is stocked, organized, and presentable

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of additional duties as necessary if determined by the management.

COMPETENCIES

Excellent time management skills and ability to multi-task and prioritize work load
Attention to detail and problem-solving skills
Strong Data Entry/ Typing skills
Strong organizational skills
Proficient in MS Office
Excellent written and verbal communication skills

Education

High school or equivalent education required

Experience

Experience in retail/sales preferred
Experience in shelter or animal care office setting preferred

Licenses, Certificates, and Eligibility Requirements

Associates must possess a valid driver's license

CLASSIFICATION-Non-exempt under the Fair Labor Standards Act (FLSA)

POSITION TYPE

This job is a Full time position. Due to the cyclical nature of the industry, employees may be required to work varying schedules to meet the needs of the business. Some weekend shifts are required. Typical work hours are between 8 AM and 4:30 P.M. In addition, attendance at all scheduled training sessions and meetings is required.

Administrative Assistant

1 week ago

THE STUDIO Falmouth, United States

PLEASE CONTACT ME BY PHONE AT THE INSTEAD OF EMAIL. · Overview: · PAID IN CASH. we are seeking an administrative assistant for 75 year old woman needs help with tasks such as the following: · organizing office file cabinets · keeping track of bills, · booking appointments, · help ...
Administrative Assistant

2 weeks ago

Lewiston Public Schools Lewiston, United States

**SUMMARY**: Serve as administrative assistant to the Director and support the Next STEP program in communicating information, problem solving, and completing tasks related to material acquisition, cash handling, record keeping and building permits.Salary Range: $17.21-$21.18ESSE ...
Administrative Assistant

3 weeks ago

Weston Associates Lewiston, United States Part time

**Summary Description**: · **We are a well established real estate management company with properties in the Lewiston Maine area.** · We are looking for an Administrative Assistant to perform various duties covering several different locations to provide a high level of service t ...
Administrative Assistant

1 week ago

Biddeford Schools Department Biddeford, United States

JobID: 2713 · **Position Type**: · Secretarial or Business Office Staff/Secretary-school year**Date Posted**: · 4/24/2024**Location**: · John F. Kennedy SchoolWe are seeking an individual to fill a **One-year Only - Administrative Assistant** position. · **Qualifications**: · - H ...
Administrative Assistant

2 weeks ago

Servpro of The Lower Shore Hebron, United States

Our office is seeking an Administrative Assistant to join our team The individual will be responsible for providing administrative support to ensure the efficient operation of our office. Looking for an organized and people friendly individual with proficient computer skills. Pre ...
Administrative Assistant

2 weeks ago

Foster & Schmalkuche, PC CPA's Gardiner, United States

We are searching for an energetic and well-organized person who enjoys working with both technology and people to join our team. This position is responsible for assisting in the setup of files for personal returns in support of our Accountants, printing statements, setting up ba ...
Administrative Assistant

2 weeks ago

Patriot Mechanical Gorham, United States

Multiple office tasks in assisting day to day office operations. Must have good customer communication skills, and must be computer proficient in windows specifically excel. Must be able to multi-task in high pace environment. · **Added benefit**: · After one year of service, emp ...
Administrative Assistant

3 hours ago

Alaqua Animal Refuge, Inc. Freeport, United States

Job Description · Job DescriptionPOSITION PURPOSE The role of the Administrative Assistant is to manage the front office and gift shop area to ensure a positive guest experience and that the daily operations of Alaqua Animal Refuge are supported. In this position, you will perfor ...
Administrative Assistant

5 days ago

Hebron Board of Education Hebron, United States

POSTING DATE: April 29, 2024 · ANTICIPATED POSITION: 1.0 Administrative Assistant - Hebron Elementary School · HOURLY RATE: $ $ based on the UPSEU contract) · APPLICATION DEADLINE: May 13, 2024 · The Hebron Board of Education is seeking an Administrative Assistant for the Hebron ...
Administrative Assistant

4 days ago

SERVPRO of Talbot/Dorchester/Mid-Upper Shore/The Lower Shore Hebron, United States

Our office is seeking an Administrative Assistant to join our team The individual will be responsible for providing administrative support to ensure the efficient operation of our office. Looking for an organized and people friendly individual with proficient computer skills. Pre ...
Administrative Assistant

1 day ago

InterMed, P.A. South Portland, United States

**ESSENTIAL FUNCTIONS** · - Facilitates internal patient transfers · - Facilitates approved provider schedule changes in electronic medical record · - Manages AMION and TeleMed for OB provider schedules · - Monitors physicians schedule, adjusts for vacation times and updates pod ...
Administrative Assistant to The Superintendent

1 week ago

RSU 16 Poland, United States

Administrative Assistant to the SuperintendentRSU 16, Poland, Minot, Mechanic FallsThe purpose of this position is to provide comprehensive support in the areas of clerical services and organizational services to the Superintendent of School.Qualifications: High School Graduate A ...
Academic Administrative Assistant

2 weeks ago

Bates College Lewiston, United States

**Job no**: 492837 · **Work type**: Staff Full Time - Full Year · **Location**: Lewiston, ME · **Categories**: Academic Affairs Administration · **Title: Academic Administrative Assistant - Hathorn & Pettigrew Hall** · **Position Purpose**: · The Academic Administrative Assistant ...
Rental Administrative Assistant

3 weeks ago

Maine Properties, LLC Scarborough, United States

**Job description** · Maine Properties, LLC is currently looking for a Rental Administrative Assistant to join our team. Maine Properties, LLC has been an integrated, family-owned building development and property management company. We have grown steadily, developing, building, ...
Administrative Assistant/reception

2 weeks ago

Biddeford Schools Department Biddeford, United States

We are seeking an individual to fill a **full-time, year-round Administrative Assistant** position. · **Qualifications**: · - High school diploma or equivalent; coursework in construction, facilities maintenance or accounting and finance helpful but not necessary · - Proficiency ...
Administrative Data Assistant

1 day ago

SARAH Inc Westbrook, United States

: · Be part of an organization working to enrich the lives of all individuals with differing abilities. We have a part-time opportunity to be a key part of an administrative team that supports a dynamic group of therapists who provide in-home support for children with disabilitie ...
Administrative Assistant, Cancer Center

3 weeks ago

UPMC Cumberland, United States

**The Cancer Center at UPMC Western Maryland is searching for an Administrative Assistant This is a full-time, day shift position that does not require weekends or holidays If you are an experienced administrative professional with a passion for helping others, make sure to read ...
Middle School Administrative Assistant

1 week ago

Falmouth Public Schools Falmouth, United States

Experience with PowerSchool student information system is desirable. PERFORMANCE RESPONSIBILITIES: Type a variety of memos, correspondence, reports, forms, brochures, and related materials from notes or rough drafts.Answer telephone, greet the public, refer people to appropriate ...
Administrative Assistant, School of Biological

3 weeks ago

University of New England Biddeford, United States

The School of Biological Sciences (SBS) in the College of Arts and Sciences (CAS) is looking for a motivated individual with strong administrative, organizational, and record-keeping skills to join our team as an **Administrative Assistant** supporting SBS's teaching and scholars ...
Behavioral Health Administrative Assistant

1 week ago

Oceanside Community Services LLP Biddeford, United States

Our Mental Health Agency has an immediate need for an experienced Behavioral Health Administrative Assistant who is familiar with medical office workflows and able to work with insurance companies, Medicare and Medicaid and other financial operations. · Our patients receive care ...