Business Manager - Bethlehem, United States - Lehigh University

Description

The primary purpose of a College of Arts and Sciences Business Manager is to manage and leverage available resources to help advance the College of Arts and Science's financial goals in a manner compliant with University policies and procedures.

This position enables the college leadership including Deans, Chairs and Directors to maximize their focus on academic success and minimize their time required to administer financial, administrative, and clerical activities.

The role fulfills this purpose by managing and implementing financial overview, assessing and improving procedural challenges and opportunities, working to address solutions, and serving as a critical interface between departments/programs/staff and service-providing centers.

This position may work between several departments across the 18 CAS departments.

A good working relationship with outside units such as the Controller's Office, legal counsel, Budget Office, Bursar, Purchasing, Payroll, LTS, and Human Resources is crucial to develop long-term excellence.

The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.


Position Number:
S89620

This position is a Grade: 9-40 with an approximate salary range of $54,390-$66,190 and is subject to change based on experience, skills and qualifications

Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits.

Information can be found on our website at

• Financial Management Oversight

*Work with key college administrators, department chairs, program directors and centers to develop and implement financial plans that meet or exceed targeted goals
*Manage comprehensive and standardized financial information, analysis and reporting to monitor CAS (college, 18 department, 20+ programs, centers, and grants) financial resources
*Compute, record, reconcile and verify financial data within Banner system is accurate
*Manage bi-weekly, semi-monthly and monthly payroll for all work-study positions, hourly employees, staff, adjuncts, visiting faculty and student (undergrad and grad) stipends
*Manage appropriate financial transactions with close liaison to budget office, controller's office, payroll and accounts payable. All transactions to be carried out in a timely manner and filed for ease of sharing information and reconciling to banner

• Strategic Financial Planning and Historical Data Preservation

*Participate and manage Departmental, programmatic, centers, (with Deans and Director input) in the creation of long-range financial planning and commitments reflecting all critical financial issues of the college.
*Anticipate, recognize, and report potential issues that may impact the financial plans. Communicate issues to Deans, Chairs, and Directors in timely manner. Prepare ideas and solutions to overcome administrative concerns proactively.
*Manage budgets, gather historical data, and provide thorough and standardized analysis and accurate control of salary budgets, expense budgets, revenue streams, endowments, internal/external grants and gifts. Use of latest technology and spreadsheet/database software is crucial. Flexibility to respond to Deans'/department needs in a timely manner.
*Provide and manage reporting to evaluate financial activities and performance measurements against budget (whether University funds or external research funds), proactively alert Deans/Directors of potential issues alongside of possible solutions.
*Provide comprehensive financial suggestions, information, analysis, reporting to allow CAS Leadership to make strategically sound decisions.

• Internal and External Grant Management

*Partner with units across campus to provide direction on process and procedures for grant management from application (pre-award) to back-end (post-award) reporting.
*Manage and implement grant budgets, expense tracking, and financial processes for internal on-going college-wide grants, as well as newly funded grants as needed.
*Manage external grant as awarded. Direct ORSP with index creations, paper work, summer salary support, student support, as well as data analysis for final reporting.
*Instruct students on ways to access their funding and manage student payroll stipends for both research projects and fellowships. Guide students through the reimbursement process and approve student spending.
*Collaborate with internal departments such as Office of Research and Sponsored Programs, Research Accounting, and the Controller's Office to ensure accurate financial reporting, procedural and spending compliance, and to fulfill grant objectives.

• Administrative and Organizational Effectiveness

*Leadership role in training and developing new staff members and sharing best financial practices across CAS departments, programs, centers, coordinators, within Financial/Operations Center and with other colleges across the University
*Serve as point of contact for all CAS Departments and Programs to/from service providers such as payroll, AP, controller's office, legal, etc. to assure relevant information is shared and action is taken when necessary. Serve on committees as appropriate to represent college
*Provide timely communications with team members, department chairs, program directors, faculty, staff and students in areas concerning fiscal responsibility, fiscal planning and management and policy and procedural changes
*Connect CAS departments and programs and staff with the University to align priorities, initiate change and activate engagement in college and university priorities
*Effectively represent CAS department and program needs and challenges to overcome obstacles in achieving goals

• Compliance and Risk Management

*Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use
*Adherence to contractual grant obligations, agreements, policies, procedures, as well as an understanding of external legal requirements if applicable
*Communicate changes in University policies, procedures and changes in financial and accounting regulations to staff and faculty as well as others affected by changes
*Liaison with risk management, international affairs, controller's office, legal counsel, human resources, budget office and other offices to ensure compliance to internal, federal and international rules
*Maintain an environment of compliance readiness within CAS departments, programs and centers to ensure up-to-date practices are applied. Explore new options that benefit both the college and university

Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist at

This position works with minors

This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University

The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community

Qualifications

Bachelor's Degree in Business or the equivalent combination of education and experience; Master's Degree preferred

Three to five years of related work experience

Experience providing administrative coordination and support in an institutional setting, including supervision of staff

Experience with banner finance and research fund accounting preferred

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.


Advertised:
April 12, 2024 Eastern Daylight Time

Applications close:
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