Executive Assistant - Middletown, United States - Bridge Technical Talent

Bridge Technical Talent

Verified Company

Middletown, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

SUMMARY
Provides executive-level support to the offices of the CEO and Senior Vice President.

Provides key support in preparation of all meeting materials, ensuring quorum for meetings and support during meetings, and prepares final minutes.

Coordinates and prepares materials for travel and conference presentations. Maintains complex calendars, prepares briefing materials for meetings as appropriate and ensures appropriate attendance and follow-up action planning. Leads key projects if assigned. Review key metrics of performance of the organization and flags areas needing immediate review.

Able to provide tours, manage videoconferencing for internal and external key meetings, and support guests and visitors of the Middletown site.

Represents the mission, values, and standards of the organization at all times and in all situations. Supports key initiatives and events.

ROLE AND RESPONSIBILITIES

Handle projects and assignments requiring independent judgment, excellent problemsolving skills, and indepth knowledge of agency functions, programs, ongoing activities and priorities
Demonstrate your exceptional commitment to accuracy, detail, and followup, along with an ability to work under highintensity situations when necessary
Interact effectively and professionally with individuals at all levels, including management, board members, government officials, members of the media, and other communityassociated individuals
Provide clerical, organizational and technical support to centralized executive staff
Arrange meetings and conferences, schedules appointments and perform other duties related to maintaining agency executive schedules
Record/maintain minutes from meetings and forward/followup with respective personnel accordingly
Take an active role in meetings and committees when appropriate or when executive staff is not present
Prepare documents for agency executives relating to the provision of medical, dental, mental health and social services
Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion and professionalism
Compile, manage, and maintain spreadsheets, graphs, and reports based on data collected
Remain flexible in work schedule in order to provide the most effective and efficient support for the company

QUALIFICATIONS

BA/BS degree required at minimum, Associates degree may be considered with significant relatable experience
Prior experience supporting seniorlevel executives
Background in healthcare field helpful, but not required
Expert level computer skills (Word, Excel and PowerPoint, Zoom)
Proven ability to maintain confidentiality
Crisis management skills
Professional and polished demeanor
Excellent written, oral and interpersonal communication skills essential
Exceptional organizational, timemanagement, prioritization, and multitasking skills
Professional responsiveness and adaptability to rapid change
Leadership experience
Ability to work with mínimal supervision, be resourceful and demonstrate excellent problem solving skills
Flexibility and willingness to occasionally work early, late or weekend hours

WORK SCHEDULE DEMANDS