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Administrative Assistant to Presidential Senior Advisors- Office of the President - Pittsburgh, United States - Duquesne University
Description
Administrative Assistant to Presidential Senior Advisors- Office of the President
Salary:
$ $25.27 per hour
Benefits:
Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at
Location:
Office of the President
Position Status:
Full-time (35 hours perweek)
Hours:
Varied
Position Number:
FLSA Status:
Non-exempt
POSITIONSUMMARY:
The incumbent will provide confidential administrativesupport to the Secretary of the Board of Directors, the Senior Advisor forSpiritan Mission and Campus Culture, and the Chief of Staff.
Additionally, the incumbent will providesupport to the Secretary and the Board by preparing for Board meetings andretreats, attending and taking accurate minutes at Board meetings, androutinely corresponding with Board members to answer questions and provideinformation.
Additionally, the incumbent will provide administrative support tothe Senior Advisor for Spiritan Mission and Campus Culture, including expensereport preparation.Additionally, the incumbent will support the President'soffice by answering phones, assisting guests with arrival, and general office operationsassistance such as mail, photocopying, and supplies management.
DUTIESAND RESPONSIBILITIES:
Provides confidential administrative support to the Secretary of the Boardof Directors including, but not limited to, the following:
Provides general budget support,including, coordinating and reconciling department budget; manages expensereports for Senior Advisor to the President for Strategic Initiatives and forthe Senior Advisor to the President for Spiritan Mission and Campus Culture.
Maintains Board records, including up todate Director biographical information, contact lists and all committee listsand meeting schedules; corresponds with VPs to gather board reports for boardmaterials; creates final Board Materials for the on-line website Diligent Boardportal.
Provides general support for theDuquesne University Leadership Academy (DULA); organizes student applications,maintains student records, assists in the publication of print and in-linemarketing materials, and manages the budget of the program.
Works with feeder high schools onissues such as transportation, hotel accommodations, stipends for presenters,and manages logistical details such as food and recreational experiencesfor the students.
Supports the President's office by answering phones,assisting guests with arrival, and general office operations assistance such asmail, photocopying, and supplies management.
REQUIREMENTS:
Minimum qualifications:
Minimum of a High School diploma.
3-5 years ofexperience in an administrative support role.
Preferred qualifications:
Associate's degree in business or related field from an accredited institution.
Experiencesupporting senior leadership preferred.
Alternately, the successful candidate may possess any equivalent combination ofexperience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions.
This includes, but is notlimited to, the following:
Experiencewith Microsoft Office applications.
Strongorganizational skills.
Demonstratedability to maintain discretion and confidentiality when dealing with sensitiveinformation.
Experiencetaking accurate, thorough meeting minutes.
Strong editing, writing, and proofreading skills.
Ability to work successfully on multiple projects withvarying timelines.
Ability to plan and execute events with strongattention to detail, flexibility, and the ability to anticipate needs.
Commitment to theUniversity's values of diversity, equity and inclusion, and recognition of theimportance of treating each individual with dignity and respect consistent withthe University's Mission.
Ability toestablish and maintain effective working relationships with the UniversityCommunity.
Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University.
Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.
APPLICATIONINSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer.
Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity.
We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC ).We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.
