Administrative Analyst Iii - Chicago, United States - Cook County Health & Hospitals System

Cook County Health & Hospitals System

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

ADMINISTRATIVE ANALYST III - ACHN

Job Number:
**
Job Posting: May 16, 2024, 7:37:50 PM
Closing Date: May 30, 2024, 11:59:00 PM

Full-time
Shift Start Time: 8:30 A

M
Shift End Time:
4:30 P.M.

Collective Bargaining Unit:
None

Posting Salary:

COMPETITIVE SALARY

Organization:
Health and Hospital Systems

Location:
ACHN**
Shift: 8:30 A.M. TO
4:30 P.M.
**
Job Summary

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs.

The typical duties will consist of, but not limited to, personnel management/processing, assisting with budget management/analysis, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.

This position is exempt from Career Service under the CCH Personnel Rules.

Typical Duties

Schedules interviews, initiates hiring, credentialing/recredentialing and employment exit processes and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
Develops work schedules.
Monitors compliance with all CCHHS mandatory requirements for employed staff members and voluntary providers within the department/division.
May directly supervise other support staff members as applicable.
Oversee timekeeping functions, verifies attendance records, maintains employee benefit timeoff request records; consults with supervisor regarding time and attendance discrepancies; Troubleshoots payment/benefit time errors with payroll department.
Assists leadership with development and management of department/division budgets.
Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
Collects material to review, investigate and resolve patient and employee complaints in conjunction with other relevant CCH staff.
Develops and maintains positive relationships with coworkers, patients and visitors.
Serves as backup for other higher level administrative support staff.
Manages and/or participates in special projects.
Performs other duties as assigned.

-
Minimum Qualifications

High School Diploma
(Must provide proof at time of interview) and seven (7) years of high level administrative experience supporting a department head or a senior leader OR
Bachelor's degree from an accredited college or university
(Must provide official transcripts at time of interview) and three (3) years of high level administrative experience supporting a department head or a senior leader
is required:
One (1) year of experience as a supervisor or manager
is required:
Prior experience assisting with budget management/analysis
is required:
Prior experience leading projects and creating, gathering and tracking departmental reports
is required:
Prior experience communicating with all levels of the organization
is required:
Must be able to meet the Intermediate proficiency level using Microsoft Office (Word, Excel, PowerPoint)
is required
(May be required to test for proficiency):
Must be able to work in the evenings and on the weekends, when and as needed
is required

Preferred Qualifications

Prior experience as a supervisor or manager in a unionized environment
is preferred:
Prior work experience in an academic healthcare organization
is preferred:
Prior work experience in medical education or professional development
is preferred

Knowledge, Skills, Abilities and Other Characteristics

Working knowledge of payroll processing and time keeping methods
Demonstrate the ability to maintain an organized electronic and paper filing system
Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
Strong customer service and empathy skills
Demonstrates good computer and typing skills.
Demonstrate analytical and organizational, problemsolving, critical thinking, time management and conflict resolution skills
Demonstrate management and leadership skills
Strong mathematical and statistical skills for generating reports
Demonstrate attention to detail, accuracy and precision.
Ability to utilize standard office equipment
Ability to work at the Intermediate proficiency level using Microsoft Office
Ability to prioritize, plan, and organize projects and t