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    Program Assistant - Philadelphia, United States - The School District of Philadelphia

    The School District of Philadelphia
    The School District of Philadelphia Philadelphia, United States

    1 week ago

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    Description

    Job Summary

    :

    Performs paraprofessional program support work in the assigned area assisting with the implementation of programmatic (OJJDP) Comprehensive Gang Model in a school setting. YVRI seeks to prevent and address youth violence and gang involvement among students enrolled in the School District of Philadelphia.

    Essential Functions:


    •Assists in the coordination, implementation and operation of one or more program initiatives in the office; participates in the development of programmatic activities.


    •Keeps abreast of all reporting requirements for the program(s); works with the appropriate staff to ensure that all deadlines are met on a timely basis.


    •Processes paperwork and documentation related to program activities.


    •Collects, collates and consolidates paperwork and data from the program or participating organizations.


    •Creates and maintains databases of information related to contracted agencies or program; enters new and edits existing information in the database; extracts information from the database to create spreadsheets and generate a variety of reports.


    •Processes paperwork and documentation related to program activities.


    •Disseminates information to agency partners or schools and appropriate offices.


    •Keeps superiors and staff apprised of program activities and developments and provides up-to-date information.


    •Assists agencies, superiors or staff with the completion of documents related to programs and activities; ensures that documents are completed accurately and are submitted in a timely manner.


    •Manages a caseload of up to 15 youth at risk for violence and gang involvement.


    •Provides weekly contact, support, and mentorship to youth on caseload.


    •Links youth and families to opportunities, services, and assistance programs in the community.


    •Attends weekly team and multi-disciplinary team meetings with project partners.


    •Provides timely documentation of all activities using designated case management software to maintain accountability and support data reporting requirements.


    •Clearly communicates ideas in both written and verbal form.


    •Understands and relates to the needs of program participants of diverse ethnic, cultural, educational, and socioeconomic backgrounds.


    •Works effectively with high-risk youth populations.

    Qualifications

    Minimum Requirements:


    •High school diploma or equivalent.


    •Three years of full-time, paid experience providing support and assistance to staff in the development and/or operation of programmatic activities for school-age children and/or identifying the social service needs of students and their families in a large urban setting and/or developing and maintaining databases.

    Knowledge, Skills and Abilities:


    • Demonstrated knowledge of:

    oMicrosoft Word and Excel.

    othe social, economic and health problems common in urban communities.

    ocommunity resources available to meet social, economic and health needs .


    • Demonstrated ability to:

    oidentify and resolve problems related to programmatic activities.

    ouse and operate a personal computer.

    ocommunicate effectively, both orally and in writing.

    oestablish and maintain effective working relationships.

    Additional Requirements for the Youth Violence Reduction Specialty

    Demonstrated knowledge of:

    othe principles, practices, and techniques of case management.

    othe practices and techniques of providing students and families with optimal service.

    oschool-based programs.

    opersonal computer software applications that are used to create reports and documents and to design spreadsheets.


    • Demonstrated skill in:

    oorganization with attention to detail.


    • Demonstrated ability to:

    oprovide resources available for the students and families.

    oensure case records meet documentation standards.

    oanalyze problems and data with discretion.

    ouse and operate a personal computer.

    ouse Microsoft Word and Excel proficiently.

    omulti-task and handle detailed assignments.

    obe self-directed and able to work independently.

    operform tasks with limited supervision.

    ocommunicate effectively, both orally and in writing.

    oestablish and maintain effective working relationships with students and families.

    omaintain confidentiality.

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