Associate Personnel Analyst - Sacramento, United States - State of California

Description

Job Description and Duties

Are you passionate about public service and desire a career in human resources? Do you want to work for an organization that encourages creative thinking and celebrates shared values and diversity? If so, we invite you to join our department as a Human Resources Consultant As a Human Resources Consultant on our Performance Management Team (PMT) or Disciplinary Actions and Rejections Team (DART), you'll be responsible for providing advice, guidance, and recommendations to departmental leadership on issues related to performance management and formal actions.

The PMT builds partnerships with organizational leaders that drive team member effectiveness, enhance team member experience, and set the organization up for ongoing success.

This role provides coaching and guidance on a myriad of complex performance management matters, ranging from performance, attendance, insubordination, adverse actions, rejections during probation and Absence without Leave.

The PMT also assists in the preparation and drafting of memoranda, performance evaluations and probationary reports in conformance with departmental policies and procedures, labor contracts, the State of California's progressive discipline process and control agency policies such as those of the State Personnel Board (SPB) and the California Department of Human Resources (CalHR).

Through these solutions, PMT Consultants reinforce the framework of positive and effective leadership throughout the department.

The DART is responsible for reviewing, analyzing, and investigating pertinent attendance, performance, and employee behavior-related material to determine if disciplinary action is warranted.

The team drafts disciplinary actions and rejections during probation, routes draft actions and rejections through the review process, coordinates service and oversees the Skelly process, assists in-house counsel with defending actions and rejections during an appeal, and consults with management on complex disciplinary matters.

Working Conditions

This position has been designated as eligible for telework and is currently a remote centered position. The position may however require in-person attendance when requested.

The selected candidate would report to Department of Justice headquarters in Sacramento if/when required to attend mandated in-person meetings, trainings, etc.

Expenses related to travel to the office for required events are the responsibility of the employee. All telework schedules are subject to change and may be reevaluated at any time.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  ASSOCIATE PERSONNEL ANALYST
• 
  ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
• 
  STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-428697


Position #(s):

Working Title:
HR Consultant


Classification:

ASSOCIATE PERSONNEL ANALYST
$5, $7,114.00 A


Shall Consider:

STAFF SERVICES ANALYST
$3, $4,561.00 A

$3, $4,933.00 B

$4, $5,916.00 C


ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
$5, $7,114.00 A

# of Positions:

1


Work Location:
Sacramento County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Work Shift:
Day


Work Week:
Monday - Friday

Department Information

• This position is located in the Division of Operations, Office of Human Resources, Talent Management, Performance Management and Discipline Unit.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• For more information about the Department please visit the Attorney General's website at

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/15/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice


Attn:
Christina Cortez (JC

Office of Human Resources

1300 I Street, Suite 720

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice

Christina Cortez (JC

Office of Human Resources

1300 I Street, Suite 720

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -Consultants on both teams advise all levels of leadership on sensitive and complex issues related to employee performance and discipline, and consultants on the Disciplinary Actions and Rejections Team are responsible for drafting, serving, and defending disciplinary actions. Please describe in detail your experience providing advice, consultation, or support on sensitive or complex issues to leaders in an organization. If applicable, please emphasize such experience as it relates to performance management/progressive discipline. The Statement of Qualifications (SOQ) shall be no more than two pages in length using standard margins and 12-point Times New Roman font.

Note:
Resumes, cover letters, and other materials do not take the place of the required SOQ. Application packages received without a SOQ may not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to maintain professional working relationships with customers, colleagues, union representatives, and all levels of management.
• Ability to exercise initiative, flexibility, and adaptability, especially with respect to changing priorities in a fast-paced environment.
• Ability to concisely analyze and summarize laws, rules, regulations, court decisions, performance material, and administrative investigations.
• Able to be a creative and resourceful problem solver.
• Ability to organize and establish workload priorities and work under pressure.
• Able to be dependable and punctual with an excellent attendance record; and be honest and credible.
• Knowledge of and experience with State of California, CalHR, and SPB laws, rules, regulations, acts, policies, procedures, and precedential decisions.
• Able to interpret and enforce labor and settlement agreements.
• Knowledge of the structured performance management process, especially adverse actions.
• Ability to provide excellent consultation services.
• Strong analytical, verbal, and written communication skills.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.


Human Resources Contact:
Christina Cortez

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Job Related Information

The Department of Justice, Human Resources Office is located in the heart of vibrant downtown Sacramento, within easy walking distance of many restaurants and Caesar Chavez Park.

For those employees who take public transit, we offer the convenience of a nearby light rail station. For those employees who commute, employee-paid parking is available close to the building.

Additional Application Filing Information:

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date.

If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted.

Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail.

Using one of these options will provide proof of delivery prior to the final filing date.

The Associate Governmental Program Analyst eligibility list will be used as an appropriate for the Associate Personnel Analyst classification.

Candidates who would like to be appointed as an Associate Personnel Analyst must meet the minimum qualifications for the Associate Personnel Analyst classification in addition to having Associate Governmental Program Analyst eligibility.

Per CCR 249.3, this job control may be used to fill subsequent vacancies. The selected candidate(s) may be appointed to either PMT or DART.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.