Program Coordinator - Doral, United States - Generis Tek Inc

Generis Tek Inc Doral, United States

2 days ago

Description

Please Contact :
To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist

Yogita Pardeshi at email address

can be reached on #

We have

Contract for Program Coordinator f or our client

Miami, FL Please let me know if you or any of your friends would be interested in this position.

Position Details:
Program Coordinator-

Miami, FL

Location :
Miami, FL 33132
Project Duration : 1 Year (contract)

Position Summary:
The function of the Program Coordinator is to provide administrative support to the Project Manager/Asst. Project Manager with the management of the digital and information systems implementation.

Consults with internal clients in various departments (shoreside and shipboard) to gather, organize, and present information in forms such as spreadsheets, charts, graphs, and other visual multi-level presentations (usually in MS PowerPoint format), predominately for an executive level audience.

The Program Coordinator will also support the scheduling of ctivities across required by the project.

The candidate will plan activities with the project management resources, and work cross functionally to calendarize work sessions, meetings, and workshops.

Requirements:

Uses intermediate skills in MS suite of products to create and format basic spreadsheets, reports, letters and presentations while collecting and consolidating information from multiple sources.

Updates spreadsheets, reports, letters and/or presentations for future modifications or tracking purposes (i.e. costs, personnel, terms, processes, etc.)

Project coordination and support the development, tracking/monitoring and reporting of several small to medium size presentations from inception to completion, ensuring on-time delivery of requested outputs.

Projects assigned are typically top priority, high profile, and multi-departmental initiatives for the organization and thus require continuous communication and interaction with the Project Manager/Asst.

Project Manager.
Consults with client to ascertain and define need or problem to obtain data required for solution.

Organizes and maintains all project schedules as related to executive meetings, internal meetings, and other important project meetings and events.

Coordinates the preparation of periodic meetings (i.e. reproduction of materials, coordination of meeting location and personnel) and establishes the required technical environment for said meetings (i.e. projectors, conference call connectivity, etc.)
Takes meeting minutes and organizes into action items and deliverables. Periodic follow up with assigned action item owners to assess current status and follow through to closure.
Supports Project Manager/Asst.

Project Manager in planning, organization, and control activities related to requests for proposals, service agreements, confidentiality contracts, and other consultant agreements.

Will provide administrative support including creating reports, correspondence, spreadsheets & presentations, compiling and typing statistical report, coordinating special projects, answering phones, distributing mail, filing, processing invoices, scheduling appointments, greeting vendors and recording meeting minutes.

Supervises proper use of directory structure for shared electronic filing.
Performs other duties as required.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Financial Responsibilities:
Supports creation and management of small size project budgets with oversight by Managers for projects under their supervision.
Solid understanding of accounting rules for expense and capital activities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with little to no guidance.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A Bachelors degree in Business or similar field preferred. Cruise industry experience is desired but not required. Minimum of Associates degree from an accredited college or university.

Experience:

2-5 years within a large corporation or consulting firm with 1-3 years in an office administration environment is required.

Equivalent combinations of education and experience may be considered.

Knowledge and skills:
Solid written and verbal communication skills a must. Clear and precise communication at all levels of the organization essential.

Knowledge of effective communication for providing customer and personal service to internal and external groups, such as vendors, Corporate Finance, Brand Finance, Acounting, Treasury, Global Supply Chain, Information Technology, Human Resources, etc.

Excellent interpersonal skills, strength in communicating in a multicultural environment with all levels of employees and management.
Excellent administrative, organizational and presentation skills.
Ability to multi-task in a fast-paced environment.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to read, analyze and interpret contracts, procedures, financial reports, legal documents, and government regulations.

Ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from management, co-workers, vendors, shoreside and shipboard employees.

Software:
Proficiency in MS Word, Excel, PowerPoint, Visio, and Project required. Familiarity with email and internet applications

Physical demands:

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations.

The employee is regularly required to sit, stand, write, review and type reports, compile data, and operate a pc. The employee communicates, listens, compares variables, and assesses information. Specific vision abilities required by this job include close vision, and color vision. The employee regularly moves about the office complex, and may climb, descend, lift or move 10 pound

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations.

The environment includes office location, and/or moving inside/outside the office. A high noise level is possible if visiting shipboard, dry dock, newbuilding or offsite locations. Personal protective equipment will be provided as needed in these situations.

To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist

Yogita Pardeshi at email address

can be reached on #

About Generis Tek :
generis tek is a boutique it/professional staffing based in Chicagoland. we offer both contingent labor & permanent placement services to several fortune 500 clients nationwide. Our philosophy is based on delivering long-term value and build lasting relationships with our clients, consultants and employees.

Our fundamental success lies in understanding our clients' specific needs and working very closely with our consultants to create a right fit for both sides.

we aspire to be our client's most trusted business partner.
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