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    Project Construction Coordinator - San Diego, United States - Spencer Ogden

    Spencer Ogden
    Spencer Ogden San Diego, United States

    1 week ago

    Spencer Ogden background
    Description

    The Project Construction Coordinator will be responsible for supporting the pre-planning and execution for the client's renewables and power portfolio.

    In addition to project-supporting tasks, the position will support continuous improvement initiatives such as documenting and improving processes and procedures, market industry knowledge.


    Document Control:

    • Manage documents control and workflow monitoring during the EPC RFP, EPC contracting, and during the construction, testing and commission of the project.
    • Support the setup of the internal and external project folders.
    • Support the design of the workflow for the different processes during the project execution.
    • Maintain a library of standard templates and guiding principles for closeout documentations.
    • Assist in scanning, organizing, indexing, archiving essential project documentation.
    • Fulfill document retrieval requests.
    • Receive and process RFIs, NCNs, Submittals and Transmittals.
    • Maintain tracking log for RFIs, NCNs, Submittals and Transmittals.
    • Check compliance and quality of documents against contract requirements.
    • Liaise with Client/Contractor/Subcontractor.
    • Report on process of documents as needed.
    • Administrate the document control system/platform for the project.
    • Manage the process of Job Books creation and compliance, in accordance with contracts requirements.
    • Review and comment on QA/QC documents required for Job Books.
    • Transmit documentation and submittals through the project management platform.
    • Receive, log, and track plans and specifications as received including all revisions.
    • Maintain all required hard copy and electronic copy files of project documentation.
    • Support project team with regards to submittals, RFI's, drawings, specifications, and other project documents.

    Site Administrative Management:

    • Participation in selection and training of onsite administrative staff regarding specific job duties, including but not limited to, document control, accounting support, SAP, and standard processes.
    • Manage company IT equipment and office supplies transfer from one project to another.
    • Support project site team in getting site staff for construction equipped with all standard office, safety, and IT equipment.
    • Support the implementation of the inspection the testing plans.
    • Support the training and onboarding of new site team.
    • Manage the different Service Agreements for the project, including NDA's, MSA's, CSA's and SOW's.
    EPC RFP &

    Contracting Process Support:

    • Support the Project Engineering & Construction Manager during the RFP process.
    • Prepare BoP contract exhibits (including the SOW, technical specifications, drawings, quality, and safety requirements) before launching the RFP.
    • Ensures construction contracts are aligned (backtoback and no gap) between Owner Supplied items, DBS contracts and other construction interfaces.
    • Support the review and response to bidders RFIs.
    • Work with project team to evaluate bids and award contracts.
    • Support the EPC contracting process with the selected EPCcontractors, including the Exhibits negations.

    General:

    • Track proper reporting of key project safety metrics on a monthly and quarterly basis for all projects and contractors.
    • Support of company initiatives, such as implementing new processes, procedures, or development of department specific tools.
    • Performs other duties as assigned.
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