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    Project Controls Analyst - Los Angeles, United States - San Bernardino County

    San Bernardino County
    San Bernardino County Los Angeles, United States

    3 weeks ago

    Default job background
    Description
    FUTURE SALARY INCREASES*

    3% effective February 22, 2025

    3% effective February 21, 2026

    San Bernardino County's

    Project & Facilities Management

    Department (PFMD)

    is seeking qualified project controls candidates to fill vacancies for Project Controls Analyst*.

    The incumbents will collaborate with PFMD Project Managers and Supervisors, providing support independently and as part of a collective effort to complete medium- to large-scale County projects.

    Overall,


    these positions will be expected to employ excellent communication and organizational skills to drive project completion and serve as an enthusiastic ambassador for project management.


    POSITION DETAILS
    As a prospective Project Controls Analyst, the role involves multifaceted responsibilities spanning project management and contract administration.

    This entails collaborating closely with Project Management staff to develop and maintain project schedules, while ensuring the accuracy and comprehensiveness of project databases.

    Responsibilities extend to assisting in the creation of Work Breakdown Structures (WBS) and milestone schedules, crucial for project development.

    Moreover, the position requires seamless coordination with departmental subject matter experts to facilitate the timely completion of various contracts, agreements, and related materials, ensuring adherence to approval protocols.


    Additionally, the role encompasses active involvement in the solicitation process, from gathering information and preparing solicitation materials to facilitating conferences and manage/drive subsequent amendments.

    This includes coordinating the evaluation of proposals and applications, as well as facilitating negotiations between internal stakeholders and bidders/contractors.

    Moreover, overseeing the contract approval process, including the development of Board Agenda Items (BAI), and providing consistent monitoring and advisory support to ensure smooth execution, highlights the analytical and organizational prowess required of a Project Controls Analyst.

    *Official Title: Project Development Analyst.

    For a more comprehensive listing of job duties for this classification, please refer to

    the

    Project Development Analyst

    job description

    .

    The Project & Facilities Management Department (PFM

    D

    ) is a multi-disciplined department of professionals providing San Bernardino County with comprehensive building and facilities services. The

    d

    epartment builds and maintains the majority of the County's vast infrastructure, which includes over 250 facilities. Several key departments served include Arrowhead Regional Medical Center, Fire District, Sheriff, Probation, Regional Parks, County Administrative Offices, Library, Museum, and many more


    The Project Management team is committed to the timely and cost-effective design and construction of projects included in the County's annual Capital Improvement Program.

    Additionally, the team is dedicated to providing quality improvements to ensure acceptable and safe environments for County departments and the public they serve.


    The Project Management team are forward thinkers, seeking innovative solutions to improve processes, deliver quality services, and develop meaningful relationships with customers.

    Additionally, the team are hands-on, independent, and self-motivating, preparing bid packages and advertisements for procurement, negotiating and administering contracts for design and construction, and providing inspection and construction project management services from concept through occupancy.

    In addition, the Facilities Management team comprises over 100 dedicated staff who oversee the operations, maintenance, landscaping, and custodial services for most County-owned facilities.


    EXCELLENT BENEFITS PACKAGE
    This position offers lucrative County benefits Click the image below to learn more about our competitive offerings.

    CONDITIONS OF EMPLOYMENT

    Pre-Employment Process:
    Applicants must successfully pass a background check and a job-related physical exam, including a drug test, prior to employment.


    Travel:
    Travel throughout the County is required. A valid California Class C driver's license is required at time of appointment. Employees in this class may be required to use personal vehicles and show proof of automobile liability insurance.

    Mileage reimbursement is available.


    Sponsorship:


    Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

    **Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance.

    Candidates must qualify under


    ONE

    of the following options:
    OPTION 1

    Experience:


    Two (2) years of full-time equivalent project management or project controls experience preparing cost estimates, managing and tracking project costs, and/or developing project schedules using critical path method for commercial construction, remodeling/repair, or capital improvement projects.

    OPTION 2


    Experience:


    Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contract and solicitation management process, including conducting bid/proposal conferences.

    Must include hands-on experience with RFP/RFI/RFQ processes.


    Substitution:


    Fifteen (15) semester (23 quarter) units in Project Management, Engineering, Construction Management, Business/Public Administration, or a closely related field may substitute only one (1) year of the required experience for either option.

    A list of coursework or a conferred degree in a qualifying field MUST be provided for consideration.

    Note:
    Residential building experience is


    NOT
    considered qualifying.

    The ideal candidate for these roles will possess:

    Demonstrated leadership and communication abilities.

    Proficient in reporting software (such as Microsoft Power BI, Access, and Excel), on-screen takeoff and sketch up software (such as Bluebeam), scheduling software (such as Primavera P6 and Microsoft Project), and Project Management software (such as Aurigo, Procore, E-builder, and PMWeb).

    Experience with contract administration and public agency procurement strategies.

    Application Procedure:
    Interested candidates are encouraged to complete and submit an application as soon as possible. This recruitment is subject to close without prior notice once a sufficient number of applications have been received.


    Priority Application Review:
    Applications received by

    May 28, 2024

    will

    be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs.
    There will be a

    competitive evaluation

    of qualifications based on the information provided in candidate's Application and the Supplemental Questionnaire. The most highly qualified candidates, based on the evaluation results, may be referred for interview. Although resumes

    will not


    be utilized for the competitive evaluation, candidates are encouraged to attach them along with any other supporting materials for hiring authority review upon referral.

    Be sure to include

    in your application

    and Supplemental Questionnaire any relevant experience and education that demonstrates that you meet the minimum requirements.


    To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline.


    Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline.

    Once your application has been successfully submitted you will receive an onscreen confirmation and an email.

    We recommend that you save and/or print these for your records.


    Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.

    If you require

    technical assistance

    , please click


    HERE
    to review the Government Jobs

    online application guide

    , or contact their Toll-Free Applicant Support line at


    Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

    All communications regarding the remainder of the selection process will be

    via email

    .


    Please be sure the email provided on this application is always current; it is your responsibility to update your personal information.


    Update your Spam, Junk, Bulk, and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

    EEO/


    ADA:
    San Bernardino County is an

    Equal Employment Opportunity (EEO)

    and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.


    ADA Accommodation:
    If you have a disability and require accommodations in the testing process, submit the

    Special Testing Accommodations Request Form

    within one week of a recruitment filing deadline.


    Veterans' Preference:


    Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points.

    Click

    here

    for information and instructions to request Veteran's Preference points.
    Please click
    HEREfor important Applicant Information and the County Employment Process

    .
    #J-18808-Ljbffr
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