Assistant Principal of Student Services Secretary C - Elgin, United States - Illinois School District U-46

Illinois School District U-46

Verified Company

Elgin, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 33724

Position Type:

Secretary / Clerical/Secretary (Administrative Asst.)

Date Posted:

4/3/2024
Location:

Streamwood High School
Date Available:

04/15/2024
Closing Date:
Until Filled

Position / Title:
Asst.

Principal of Student Services Secretary C
Bargaining Unit:

DUSA
Department/Location:
Office of Assistant Principal of Student Services
Work Days: 261
Reports To: Assistant Principal of Student Services
JD Revision Date: 05/03/2023
Supervises: N/A
Function / Position Summary

The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners.

The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures.

The person in this position must exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met.

Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

Schedule and coordinate calendars, meetings, and appointments for the Assistant Principal of Student Services on a daily basis.
Supports and/or establishes and maintains a system to ensure documentation of student interventions within a multitiered system of support, including entering information into Infinite Campus or another district platform.
Supports the student services team in the coordination of wraparound services and supports for students.
Process all student special education referrals and triennial evaluations and notify special education staff of components needed for evaluations.
Check new referrals and triennial evaluations and notify case managers of missing components if needed.
Supports the planning, coordination, and implementation of various Special education related programming (i.e. Special Olympics, Extended School Year. Etc.) and collaborates with appropriate departments to ensure seamless execution.
Arrange various meetings, including IEP meetings for students, and attend those required in order to orient and instruct staff on policies and procedures.
Prioritize tasks to meet timelines on a variety of projects as assigned.
Responsible for general office duties including answering phones; greeting and directing office visitors; assisting and supporting staff; screening phone calls; transferring phone calls to the appropriate party.
Receive, sort, and disseminate correspondence for and/on behalf of the supervising administrator including the original "draft" of memos, forms, newsletters, reports, and other correspondence (as assigned).
Prepare verifiable department reports as requested.
Provide additional Main/Guidance office support as needed.
Maintains inventory of supplies and materials (e.g. forms, office supplies, event supplies, etc.) for the purpose of ensuring items' timely availability.
Prepare vendor invoices for payment, maintaining an accounting record on all purchase orders and credits.
Research assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school culture and climate.
Expedite equipment repair of equipment by contracting vendors.
Participate in related training when offered by the district.
Other duties as assigned.

Education

High School diploma or equivalent required.
Associates degree preferred.

Experience / Knowledge

Ability to work well in fastpaced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
Familiar with online student information systems (i.e. Infinite Campus) preferred.
Bilingual English/Spanish written/verbal (preferred).

Physical Demands

Ability to work on a computer/telephone over the major portion of the day.
Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the Agreement between District U-46 Secretarial Association and the Board of Education)

Classification A (Proficiently demonstrates all criteria listed)

Ability to communicate and interact with staff and coworkers in a professional manner
Demonstrates positive customer service skills
Demonstrates confidentiality
Ability to work independently
Ability to prioritize tasks
Demonstrates organizational skills
Keeps accurate filing
Maintain appropriate inventories and online file management
Able to use office machines (ex. laminator, fax, intercom, phone, copier)
Accurate typing/keyboarding
Working knowledge of computer programs
Willingness and ability to learn

**Classific