Administrative assistant - Star, United States - Felicia Todd / First Service Group Real Estate

Felicia Todd / First Service Group Real Estate Star, United States

2 weeks ago

Description

Job Description

First Service Group is a locally-owned Real Estate & Property Management Company. We're currently looking for a full-time office assistant to join our team. Our focus is on managing and selling single-family and apartment homes in Ada and Canyon County.

Position Defined:

We don't necessarily require Real Estate and property management experience for this role. We're in need of a reliable Office Administrator to handle administrative tasks, providing essential support to the team for smooth operations.
Main responsibilities include assisting in bookkeeping and supporting team members with various tasks and projects.

The ideal candidate should excel in prioritizing, work effectively with minimal supervision, be self-motivated, and trustworthy, ultimately contributing to our sustainable growth.

PAY:

This is a part-time position, 30 hours per week, from Monday to Friday, 9am to 4pm, with a daily 1-hour lunch break.

Duties & Position Info:

Must be punctual and maintain a professional appearance.
Handle bill payments, monitor accounts payable and receivable, and reconcile A/R to G/L for financial statement review.
Process deposits using the online system.
Organize agendas, appointments, and arrangements for upper management.
Manage phone calls, emails, letters, and other correspondence.
Provide support for budgeting and bookkeeping tasks.
Maintain and update client records and databases.
Monitor office supplies and place orders when needed.
Be ready to assist colleagues whenever required.

Requirements:

Punctuality and ability to commute to our office in Star is essential.
Minimum of 2 years experience as an office administrator, assistant, or similar role.
Strong communication and interpersonal skills.
Excellent organizational and leadership qualities.
Familiarity with office management procedures and basic accounting principles.
Proficiency in MS Office and office management software.
Secretarial qualifications are a plus.
High school diploma is required.

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