- Interpreting and applying laws, rules, policies, and court orders
- DOC400 data system
- Electronic and paper filing and archiving
- Microfiche
- Microsoft Office, specifically Excel
- Reviewing court orders for accuracy, authority, and completeness
- Communication in writing to customers, managers, attorneys, and courts
- After the application deadline, a recruiter will review applications education and experience to identify candidates that best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, , and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages in compliance with .
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team
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Records Sealing Coordinator, Administrative Specialist 1 - Wilsonville, United States - State of Oregon
Description
Job Description:
REQ-155759
Records Sealing Coordinator, Administrative Specialist 1 (Wilsonville)
About the Job:
Your Role:
This position receives circuit court orders to seal criminal records, evaluates them to determine that they are complete and correct, accesses criminal information through a variety of systems, makes proper sealing and documentation.
You will work with a team of professionals managing criminal records and responding to the needs of our partners and stakeholders. This position will access files, operate microfiche machines, and navigate state archives to locate relevant files. You will review circuit court orders against rules, laws, and policies before taking appropriate action.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Requested Skills:
Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. In the Work Experience section of your application make sure to include the dates and duties off all relevant positions and details that support how you meet these attributes. If you don't include education or work experience that meets the minimum qualifications, you will not be considered for the position.
Cover Letter
Please submit a cover letter, no more than 2 pages, that discusses your professional experience pertaining to public records requests and your customer service philosophy.
Failure to submit a cover letter in response to this prompt will result in the dismissal of your application.
Working Conditions:
This position works at the Offenders Information and Sentence Computation Unit located onsite at the Coffee Creek Correctional Facility in Wilsonville and may include contact with adults in custody. Travel throughout the state to correctional institutions and archived records may be required. Accessing, lifting, and filing boxes of files or using a microfiche machine.
About the Department:
The Oregon Department of Corrections is responsible for over 12,000 Adults in Custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization that both reflects the diversity of the population we serve and ensures all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect and additional 6.95%. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance – all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
About the Process:
What to Expect:
Requirements for Employment
You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.
