Jobs
>
San Francisco

    Senior Engineering Contracts Assistant - San Francisco, United States - Golden Gate Bridge, Highway & Transportation District

    Golden Gate Bridge, Highway & Transportation District
    Golden Gate Bridge, Highway & Transportation District San Francisco, United States

    2 weeks ago

    Default job background
    Description

    Position Summary


    Under general direction of the Director of Engineering Contracts, performs technical work related to preparation of contract documents, requests for proposals and formal bids, and administration of professional services agreements and construction contracts. May act as a liaison between District staff and professional consulting engineering firms or construction contractors. May serve as a contract administrative assistant to project engineers on design and construction projects. Maintains detailed and accurate records of contract compensation invoices, progress payments, status and schedules. Communicates with other District departments regarding engineering contracts. Performs related work as required.

    Applicants must apply online and submit the following documents at the time of application:
    1. GGBHTD Online Employment Application

    2. Resume (Scan and attach as PDF to your online application)

    3. Applicants who do not possess the required bachelor's degree stated below should attach a written statement supporting qualifying experience (Scan and attach as PDF to your online application)

    Application Review Dates:
    • 1st Review Date: April 19, 2024 (Friday)
    • 2nd Review Date: May 3, 2024 (Friday)

    Essential Responsibilities

    • Assists in preparation of requests for proposals and formal bids, professional services agreements, and construction contract documents
    • Assists with the preparation of contract amendments and contract change orders
    • Performs invoice reviews and confirms invoices comply with contract requirements
    • Reviews contractors' certified payrolls for compliance with contract requirements; performs labor and Small Business Enterprise / Disadvantaged Business Enterprise (SBE/DBE) compliance duties, such as, but not limited to, verifying certified payrolls with inspection daily diaries, performing contractor and sub-contractor employee interviews, verifying on-site postings of Federal and State required notices, keeping current records of Federal and State Wage Determination changes
    • Assists with the review of extra work bills from contractors
    • Assists with maintaining Engineering Department budgeting and accounting records
    • Types correspondence, reports, forms and specialized documents related to the engineering contracts
    • Researches information on the Internet and in the electronic and hard copy files for government rules, regulations and codes, historical information and certified documents
    • Composes contract correspondence
    • Assists with compiling Daily Diaries, matching them to their respective Extra Work Bills and entering the information onto a spreadsheet
    • Prepares spreadsheets and reports for project status, summary of submitted invoices, requests for anticipated budget increases, etc.
    • Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
    • Performs additional related duties as assigned
    • Regular and reliable performance and attendance is required

    Minimum Qualifications


    Education and/or Experience:

    A combination of college level training and position related experience equivalent to:

    • A Bachelor of Science degree in Business Accounting or Construction Management. Additional public works contract administration experience may be substituted for education and training on a year-for-year basis
    • Five years office contract and administration duties with an engineering or construction related company; experience in verifying invoices in varied forms; working experience in technical and legal document editing
    • Five years of recent administrative experience requiring the use of initiative and independent judgment
    • Demonstrated proficiency in using advanced word processing and basic spreadsheet functions

    Physical Requirement:

    Mobility to work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.

    Required Knowledge, Skills and Abilities


    Working knowledge of:

    • Engineering office and construction contract administration principles, practices, and terminology
    • Office practices and procedures, including record keeping, report preparation, filing methods, and the operation of common office equipment
    • Applicable federal, state and District laws, codes, regulations and policies related to public works contracts

    Ability to:

    • Maintain confidentiality and appropriately protect information and documents
    • Work effectively as a team member
    • Maintain records, compile reports and make accurate mathematical calculations
    • Prepare and maintain detailed and accurate records and reports
    • Establish and maintain effective working relationships with District and contractors' staff, consulting engineers
    • Stay organized, to set priorities and to meet critical deadlines
    • Use initiative and exercise sound judgment within established guidelines
    • Rapidly learn the policies and procedures related to the work, including District standard conditions and special provisions for construction contracts
    • Use personal/network computers and current software
    • Follow the safety and health rules and safe working practices applicable to the job
  • Metropolitan Transportation Commission

    Purchasing/Contract Assistant

    2 weeks ago

    Metropolitan Transportation Commission San Francisco, United States

    DEADLINE TO APPLY IS SUNDAY, JUNE 16, 2024 AT 11:59 PMIF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELYFirst round interviews tentatively scheduled for Thursday, June 27, 2024A resume and cover letter are not required with your application, but highly encouraged · THIS IS A TIME- ...

  • Beacon Hill Staffing Group, LLC

    Contract to Hire Administrative Assistant

    1 week ago

    Beacon Hill Staffing Group, LLC San Francisco, United States Permanent

    · Our client is a nationally recognized Environmental Services firm in Westampton, NJ looking for their next Administrative Assistant to join their team on a Contract to Hire basis. The ideal candidate they are seeking comes from the industries of either Construct ...

  • Metropolitan Transportation Commission

    Purchasing/Contract Assistant

    3 weeks ago

    Metropolitan Transportation Commission San Francisco, United States

    DEADLINE TO APPLY IS SUNDAY, JUNE 16, 2024 AT 11:59 PMIF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELYFirst round interviews tentatively scheduled for Thursday, June 27, 2024A resume and cover letter are not required with your application, but highly encouraged · All the relevant ...

  • Metropolitan Transportation Commission

    Purchasing/Contract Assistant

    4 weeks ago

    Metropolitan Transportation Commission San Francisco, United States

    Salary : $87, $111,362.58 Annually · Location : San Francisco, CA · Job Type: Time-Limited (Tier 2 Benefits) · Remote Employment: Flexible/Hybrid · Job Number: · Section: Facilities & Contract Services · Opening Date: 05/24/2024 · Closing Date: 6/16/2024 11:59 PM Pacific ...

  • LHH Recruitment Solutions

    Contract Legal Assistant

    3 weeks ago

    LHH Recruitment Solutions San Francisco, United States

    Job Description · Job DescriptionContract Legal Assistant · Location: San Francisco, CA · Pay Range: $25 to $30 · Position Type: Full-Time, Contract (6-months), Hybrid (2-3 Days Onsite) · LHH is seeking a Contract Legal Assistant to join the legal team in San Francisco, CA, on a ...

  • SRI International

    Contracts Assistant

    1 week ago

    SRI International Menlo Park, United States

    Overview · SRI International is looking for a talented Contracts Assistant, within the Contract Strategic Services (CSS) team, reporting to the CSS Manager. · The Contracts Assistant is responsible for supporting the Contracts and technical staff on a daily basis. This is a HYBRI ...

  • Golden Gate Bridge, Highway and Transportation District

    Senior Engineering Contracts Assistant

    3 weeks ago

    Golden Gate Bridge, Highway and Transportation District San Rafael, United States

    Salary : $98, $119,496.00 Annually · Location : San Francisco, CA · Job Type: Regular, Full-Time · Job Number: PS101805 · Division: District Division · Department: Engineering · Opening Date: 03/29/2024 · Opening(s): One (1) vacancy and to establish an Eligibility List. · ...

  • Edaptive Computing

    Contracts Specialist/Recruitment Assistant

    2 weeks ago

    Edaptive Computing Centerville, United States

    Contracts Specialist / Recruitment Assistant · Job Description · The Contracts Specialist/Recruitment Assistant will be a member of the administrative team and contribute to the completion of organizational contracting, recruitment, and administrative tasks. · Position Duties ...

  • SRI International

    Contracts Assistant

    2 weeks ago

    SRI International Menlo Park, United States

    Overview: · SRI International is looking for a talented **Contracts Assistant**, within the Contract Strategic Services (CSS) team, reporting to the CSS Manager. · **Responsibilities**: · **The Contracts Assistant will be responsible for tasks including**: · - Entering and mainta ...

  • Stellar Innovations

    Electrical assistant

    3 weeks ago

    Stellar Innovations Bay Point, United States

    JOB DESCRIPTION · Position within temporary employment · We are looking for an experienced electrical assistant (m/f/d) without formal training, but with proven professional experience in the electrical field, to join our team at a respected electrical installation company that s ...

  • Sustainable Conservation

    Grants and Contracts Administrator

    6 days ago

    Sustainable Conservation San Francisco, United States

    To Apply: Please send your cover letter and resume to , and include "Grants and Contracts Administrator" in the subject line. · Sustainable Conservation advances the collaborative stewardship of California's land, air, and water for the benefit of nature and people. Every day, we ...

  • Piper Maddox

    Document Administrator

    1 week ago

    Piper Maddox San Francisco, United States

    DOCUMENT ADMINISTRATOR · 6mth contract to hire · Hybrid - 3 days on-site (San Francisco, CA) · This position's hours are 9:00 AM to 6:00 PM · Pay Rate: $40 - $45/hr (based on experience) · Working closely with the Legal Team, this individual will be tasked with the process of doc ...

  • ATEL Capital Group

    Contract Administrator

    6 days ago

    ATEL Capital Group San Francisco, United States

    Join ATEL Capital Group, a leading financial services company specializing in venture debt lending. We are dedicated to supporting innovative companies by providing flexible financing solutions that fuel growth and success. We are seeking a skilled Contract Administrator with 3-5 ...

  • Career Group

    Legal Assistant

    3 weeks ago

    Career Group San Francisco, United States

    Our client a well known beauty brand is looking for a Legal Assistant to join their team on a part time basis. This would be a contract role and you would be working for their real estate team so prior experience with real estate is preferred. You will be helping with reviewing l ...

  • HealthRIGHT 360

    Grants Budget Manager

    5 days ago

    HealthRIGHT 360 San Francisco, United States Full time

    Job Overview · The Grants & Contracts Department at HealthRIGHT 360 is looking for a self-motivated individual with masterful fiscal skills, who is eager to make an impact in our healthcare nonprofit. The wealth of services that HR360 provides are typically awarded through succe ...

  • Ascendion

    Construction Paralegal

    4 weeks ago

    Ascendion San Francisco, United States

    We are seeking a dedicated and detail-oriented Construction Paralegal to join the legal team. The ideal candidate will possess a strong understanding of construction law, excellent organizational skills, and the ability to manage a diverse range of tasks. · Job Title: Constructi ...

  • City and County of San Francisco

    Grants Program Monitor

    1 week ago

    City and County of San Francisco San Francisco, United States

    Company Description · The roots of the San Francisco Human Rights Commission (HRC) go back to 1964, when the modern day civil rights movement manifested in San Francisco through demonstrations against hotels, supermarkets, drive-in theaters, and automobile showrooms that discrim ...

  • Compass Solutions, Inc.

    Assistant Project Manager

    2 weeks ago

    Compass Solutions, Inc. San Francisco, United States

    About the job · The Assistant Project Manager is responsible for supporting the Project Manager in development and construction projects and is the key liaison between vendors, architects, contractors, and clients. · About Compass · Active working principal led firm with substant ...

  • Alan J. Blair Personnel Services, Inc.

    Hybrid Temporary Legal Assistant

    3 days ago

    Alan J. Blair Personnel Services, Inc. San Francisco, United States

    Hybrid Temporary Legal Contracts Assistant $35/Hr. · An international aircraft leasing company with a 30-year history is currently seeking an experienced Legal Assistant for their legal department. As a successful candidate, you will play a vital role in providing general adminis ...

  • Medical Solutions

    Travel ICU

    2 weeks ago

    Medical Solutions West Valley City, United States

    $ $ wk (includes wage of ~$17.00-$17.00/hr and per diems if eligible) · click for benefits and other job details · ~$612-$612 weekly taxable income · ~$ in non-taxable per diem (amount subject to eligibility & seasonal/annual adjustment) · A traveler facility in West Valley City, ...