Executive Assistant - Altamonte Springs, United States - AdventHealth

AdventHealth Altamonte Springs, United States

3 weeks ago

Description

Executive Assistant

All the benefits and perks you need for you and your family:

Benefits from Day One
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support

Our promise to you:

_Centrus Health_

Centrus Health is a clinically integrated, physician-led network, including North Kansas City Hospital, Advent Health and The University of Kansas Health System, and independent primary care and specialist physicians including members of the Kansas City Metropolitan Physician Association (KCMPA).

Centrus Health is a high-quality value-based network for government and commercial payers and employers since 2018.

Centrus Health began with a simple question: What if we could make health care better for the people of Kansas City? Today, we're turning what-ifs into why-nots by placing more value on patient satisfaction, improved outcomes, and healthy living-all while lowering the cost of care.

Our network represents a group of Kansas City's leading providers joining together to transform our community's health care.

Centrus Health at a Glance

1. 4,000 providers (and counting)

2. 400 physician/provider practices

Locations throughout the Kansas City Metropolitan area

4. 200,000 patients in value-based arrangements

Job Location:
Greater Kansas City Metropolitan Area

Shift :
Monday-Friday

Job Location :
Hybrid- 2330 Shawnee Mission Pkwy, Suite 300 Westwood, KS 66205

The role you'll contribute:
The executive assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities.

The executive assistant enhances executive's effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.

The value you'll bring to the team:

EXECUTIVE SUPPORT

Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
Maintains and updates Outlook with current information

APPOINTMENT SCHEDULING

Schedules and maintains executive's calendars
Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment
Organizes weekly/monthly conference calls for executives

DOCUMENT PREPARATION AND DISTRIBUTION

· Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.

· Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.

TRAVEL PLANNING

Arranges travel for assigned executives and coordinates schedule.
Completes expense reporting accurately and timely

COMMUNICATION

Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
Communicates with staff, leadership, outside callers and visitors.
Clearly represents self and the organization in a professional, courteous manner.
Directs incoming communications according to executive's schedule and priorities
Deals discretely and appropriately with confidential information concerning AdventHealth

Qualifications

The expertise and experiences you'll need to succeed:

KNOWLEDGE AND SKILLS REQUIRED:

Windows Applications:

Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department

Basic computer navigation skills

_

KNOWLEDGE AND SKILLS PREFERRED:
_

Online expense reimbursement system such as Concur
Demonstrates ability to adapt to new situations and responsibilities
Demonstrates problem solving skills

EDUCATION AND EXPERIENCE REQUIRED
:

Associate's degree or equivalent education and/or equal experience
3 years minimum experience in a secretarial role

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth PHSO Resources

Schedule: Part-time

Shift: - Day

Req ID:

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

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