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    Client Accounting Specialist - New York, United States - Buchanan Legal Professional Services

    Buchanan Legal Professional Services
    Buchanan Legal Professional Services New York, United States

    2 weeks ago

    Default job background
    Legal
    Description

    A prestigious Am Law firm is seeking a Client Accounting Specialist to manage the financial aspects of partners' client portfolios in accordance with departmental standards. Working closely with the finance management team, you'll ensure top-notch service to both internal partners and external clients. This position is available in NYC, D.C., SF, Santa Monica, Silicon Valley, or Seattle.

    Responsibilities:

    • Review and manage client and matter setups to ensure compliance with engagement letters, billing guidelines, and attorney preferences.
    • Maintain documentation of non-standard billing requirements and update billing instructions accordingly.
    • Monitor work in progress to ensure accurate billing and reflect current status in billing systems.
    • Generate, review, and distribute prebills monthly, coordinating with secretarial teams for timely completion.
    • Perform various billing functions, ensuring accuracy and compliance with billing requirements.
    • Ensure timely delivery of client invoices according to firm and client guidelines.
    • Manage attorney and client deadlines, estimating due dates for monthly accruals and billing.
    • Conduct regular meetings with billing attorneys to discuss new clients, special billing arrangements, and outstanding accounts.
    • Actively monitor accounts receivable balances and collaborate with attorneys on collection strategies.
    • Maintain regular client contact to follow up on aged billings and payments.
    • Research and resolve client disputes promptly, engaging attorneys as needed.
    • Develop and maintain collection strategies to minimize financial risk exposure.
    • Utilize billing and collections reports to assist in the collections process.
    • Share ideas for system process enhancements and client support improvements.

    Qualifications:

    • Bachelor's degree required.
    • 5+ years of legal billing experience with automated billing systems.
    • Experience with Aderant (previously CMS) and/or automated accounting systems required.
    • Ability to handle complex accounts independently.
    • Analytical and troubleshooting skills.
    • Proficiency in Microsoft Office (Excel, Word, Outlook).
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