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Galleries Program Associate - San Francisco, United States - City and County of San Francisco
Description
Job DescriptionJob Description Company Description
Applications will be accepted until 11:59 p.m. on May 10, 2024. The portal will close at 12:00 a.m. on May 11, 2024, and applications will no longer be accepted.
The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy.
Learn more about our work at:
SFAC Racial Equity Statement The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one's success in life.
Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector.
This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.
Job Description
Under the direction of the Director of Galleries and Public Programs, the Galleries Program Associate is responsible for supporting the day-to-day operations of the San Francisco Arts Commission Galleries program.
This is an administrative position that requires the management of financial processing, vendor relations, database and archive maintenance, visitor relations, data collection, and the internship program.
A strong arts administrative and management background, ability to work autonomously while supervising others, and ability to interact professionally with the general public, artists, and colleagues is essential for this position.
Essential Responsibilities:
Financial
Works with SFAC accounting staff, City Controller's Office and other City Departments to properly process purchase orders and payments to vendors, contractors, artists and interns
Provides regular financial reports to the Director of Galleries and Public Programs
Assists artists and contractors with the process of becoming compliant suppliers in the City's financial system
Exhibitions
Works closely with the SFAC Lead Preparator to secure contract preparator labor, rental equipment, AV purchases, installation and facility supplies
Manages the documentation of the exhibitions and public programs
Orders catering and hospitality items for events
Creates/designs and ensures the production and installation of all didactic exhibition signage
Public Programs and Gallery Tours
Assists with event logistics including outreach; site/permit reservations; day-of event coordination with vendors, artists, and community partners
Coordinates outreach for public programs which includes follow up correspondence and metrics tracking
Manages and facilitates gallery tours
PR and Marketing
Participates in the agency-wide Communications Committee which sets goals and implements strategies to gain greater public exposure for the work of the SFAC
Executes web site updates and social media posts
Develop designs for gallery social media
Coordinates the printing and delivery of all promotional collateral
Manages and enters artist, vendors and partner information data into the SFAC Salesforce database and manages gallery archive
Intern Management
Build and maintain relationships with various regional academic institutions for intern recruitment
Manage relationship with City internship program, Opportunities for All
Manages the orientation, day to day work and schedule of the interns
General Responsibilities
Speaks about Galleries exhibitions to school classes and other groups who attend exhibitions as needed
Provides front desk visitor services at the Main Gallery
Orders all office, maintenance and installation supplies
Attends SFAC and Galleries staff meeting
Is a liaison to the community representing the Galleries and the City of San Francisco
Other duties as assigned
Work Hours:
Full-Time Tuesday - Saturday 9-5:30, occasional evening work will be required.
Qualifications
Education:
Possession of a baccalaureate degree from an accredited college or university.
Substitution:
May substitute up to two (2) years of the required education with additional qualifying experience in
program/office/operations
management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.
Desired Skills and Abilities
Excellent editing, grammar, written and verbal communication skills
Financial processing experience
Strong organizational skills
Customer service experience
Microsoft Office programs experience
Proficient in Adobe Photoshop and InDesign
Events coordination
interest in contemporary art
Additional Information
Work Hours:
Full-Time Tuesday - Saturday 9-5:30, occasional evening work will be required.
If you have any questions regarding this recruitment or application process, please contact Lauren Rowe at
Hybrid work culture
We work in a hybrid environment, and you may be expected to work in the office up to 3 days per week.
This role requires when the exhibitions are open 4 times/ week (W-S) in the office and 5 times/week the first week of the month because of full staff meetings on Tuesdays.
Information About The Hiring ProcessConviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
ADA Accommodation
Veterans Preference
Right to Work
Copies of Application Documents
Diversity Statement
All your information will be kept confidential according to EEO guidelines.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply.
Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
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