Personnel Transactions Coordinator - Sacramento, United States - City Of Sacramento Ca

Description

Salary :
$42, $59,701.62 AnnuallyLocation : Sacramento, CA

Job Type:
Full-Time Career

Job Number:
PDDepartment: PoliceDivision: Personnel
Opening Date: 05/14/2024
Closing Date: 5/28/2024 11:59 PM PacificTHE POSITIONPlease


Note:

a candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.

The Sacramento Police Department is seeking a Personnel Transactions Coordinator to join the Personnel Services Division.

The main responsibilities of this position include managing employee timesheets along with leave of absence requests for all department employees.

IDEAL CANDIDATE STATEMENTThe ideal candidate should be able to multi-task, prioritize, and manage their workload in a high-energy, fast-paced environment.

The ideal candidate should have excellent customer service skills, be a team-player, and be able to maintain a positive and effective working relationship with both our internal and external customers.

DEFINITIONTo coordinate centralized personnel clerical activities and process personnel transactions for an assigned department or large and complex division.
SUPERVISION RECEIVED AND EXERCISEDGeneral supervision is provided by professional or management personnel. Responsibilities may include indirect supervision of lower-level clerical positions.

ESSENTIAL DUTIES AND RESPONSIBILITIESEXAMPLES OF DUTIESDepending upon assignment, duties may include, but are not limited to, the following:

• Serve as central contact between the assigned department/division and other City departments regarding routine personnel matters.
• Prepare and maintain centralized departmental/division personnel files and computerized personnel records.
• Determine work assignment priorities to comply with established deadlines.
• Prepare forms needed to fill vacant positions; maintain records of vacant and filled positions.
• Maintain records of departmental/division selection interviews; schedule selection interviews; notify eligibles of interview results; arrange pre-employment physicals.
• Calculate funding required for new positions.
• Prepare personnel transaction forms to enter new employees into the personnel and payroll systems and to reflect changes in employee status and pay.
• Meet with new departmental/division employees to explain rules and policies.
• Verify employee compliance with licensing and physical requirements.
• Monitor and update departmental/division position control.
• Coordinate departmental/division employee evaluation system.
• Review departmental/division time cards and financial records for accuracy; clarify discrepancies; prepare time card corrections; monitor compliance with FLSA requirements; monitor sick leave usage.
• Research, interpret, and respond to requests for information regarding City and departmental/division rules, policies, directives, contracts, and similar documents.
• Research and compile data and basic statistical information.
• Compose routine correspondence; type a wide variety of reports, correspondence, and statistical reports.
• Review personnel actions for accuracy and completeness.
• Review departmental/division leave requests; prepare leave reports; verify accuracy of time cards and benefits during leave.
• Safeguard and distribute payroll checks and time cards.
• Create and revise departmental/division personnel forms.
• May schedule employees for shift assignments; monitor employee eligibility for overtime, standby or call back; monitor shift trades and approve trades based upon departmental/division policies.
• May verify employee eligibility for incentive pay.
• Operate a variety of office machines and equipment.
• Perform related duties as assigned.

QUALIFICATIONSKnowledge of:

• Basic City personnel rules, policies, and procedures; and payroll procedures.
• City employee agreements.
• English usage, spelling, grammar, and punctuation.
• Record keeping and data gathering principles and procedures.
• Office procedures, methods, and equipment.
• Arithmetic through percentages.
• Basic principles of supervision and training.

Ability to:

• Understand, interpret, and explain City and departmental/division rules, policies, directives, contracts, and similar documents.
• Understand the organization and operation of the City.
• Learn department/division policies, procedures, organization, and operating details.
• Plan, coordinate, and organize work to meet deadlines.
• Compose routine correspondence.
• Communicate clearly, orally and in writing.
• Prepare and maintain accurate records and reports.
• Research and compile information.
• Operate office machines and equipment.
• Make arithmetical calculations quickly and accurately.
• Plan and assign work and train other clerical employees.
• Establish and maintain cooperative relationships with those contacted in the course of work.

Experience:
One year of experience comparable to the II level clerical class in the City of Sacramento.

Comparable experience would be two years of clerical experience including one year at a level where only occasional instruction or assistance was given and work was reviewed only upon completion.

PROBATIONARY PERIOD:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
THE SELECTION PROCEDUREPlease note, the City of Sacramento's preferred method of communication with applicants is via e-mail.

As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

All e-mail notifications can also be accessed through the applicant inbox.1.


Application:
(Pass/Fail)

• All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;Employment applications must be submitted online; paper applications will not be accepted.

Employment applications will be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in the duties area of the 'Work Experience' section


Note:
Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week) .

If 'see resume' is noted in the 'Work Experience' section; a resume will not substitute for the information required in the 'Work Experience' section.

Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.

If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline.

Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.2.

Training and Experience Test :
(Weighted 100%)

• The questions located at the end of the application are the Training and Experience (T&E) Exam.

Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job.

When completing the T&E questions, please note:
Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions.3.


Eligibility :
Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list.

Candidate's eligibility expires one year from the date of notification of a passing score for the Personnel Transactions Coordinator examination.4.

Screening Committee :
(Pass/Fail)

• All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review.

The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.5.


Background Process :
If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, credit check, and drug use history

QUESTIONS:

For questions concerning this job announcement and the application process:Please visit for a comprehensive, step-by-step guide to the application process.

For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at Visit the City of Sacramento Human Resources Department website at ; Send an email to ; or Call the Human Resources Department at Bilingual PayDid you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform ActThe City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013.

Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity EmployerThe City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional InformationCivil Service Rules:

Union Contracts:
Salary Schedule:01


APPLICATION :
I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento.

The experience I list in the duties area of the 'Work Experience' section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement.

A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the 'Work Experience' section of the employment application.

Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position


Note:
Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).

Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:
Yes02I understand that I must pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.


Yes03TRAINING AND EXPERIENCE EXAMINATION :
The following questions are the Training and Experience (T&E) Examination.

In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions.

This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience.

Therefore, your responses to the supplemental questionnaire should be thorough and complete because the exam score will determine your ranking on the eligible list for this job.

In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns.

For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser:
I understand and agree to the above instructions. Yes04Select the one option that best describes your experience independently planning, coordinating, organizing, assigning, and conducting clerical projects and/or transactions. Two years or moreAt eighteen months, but less than two yearsAt least one year, but less than eighteen monthsAt least six months, but less than one yearLess than six months05Select the one option that best describes your experience composing, drafting, revising, and reviewing a wide variety of records and reports. Two years or moreAt least eighteen months, but less than two yearsAt least one year, but less than eighteen monthsAt least six months, but less than one yearLess than six months06Select the one option that best describes your experience interpreting and applying organizational rules, policies, directives, contracts, and/or similar documents to various functions personnel, payroll, and/or administrative tasks. Two years or moreAt least eighteen months, but less than two yearsAt least one year, but less than eighteen monthsAt least six months, but less than one yearLess than six months07Select the one option that best describes your experience handling, retrieving, and/or maintaining records or databases. Two years or moreAt least eighteen months, but less than two yearsAt least one year, but less than eighteen monthsAt least six months, but less than one yearLess than six monthsRequired Question#J-18808-Ljbffr