Operations Assistant Dmi - Gaithersburg, United States - Direct Management

Direct Management
Direct Management
Verified Company
Gaithersburg, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.


If you want to take pride in the work you do, be valued for your contributions, have a lasting career in a reputable company, be inspired every day, and have fun with your colleagues, our organization may be the place for you Our organization provides administrative, accounting, pre-construction, and other support to notable local commercial construction companies that proudly serve our nation's capital for decades.

Our firm services general contractors whose project portfolios include work at recognizable federal government landmarks. Our company is looking for talented and motivated personnel that will contribute to the firm?s growth.


The essential role of this position is to:
Provide administrative support to the Operations division with day-to-day operations. Make sure personnel is badged.


Responsibilities:


  • Provide credential and badging administration.
Manage the day to day tasks associated with badging:
handle all card registration, activation and termination duties, and more.

  • Perform file management.
  • Become knowledgeable of Procore software systems
  • Act as a point of contact for field personnel.
  • Maintain manpower plots and spreadsheets
  • Proofread outgoing documents, letters and deliverables
  • Communicate professionally with multiple departments and employees within the company.
  • Communicate professionally with customers and vendors.
  • Acts as a receptionist occasionally: covers the front desk, answers the phones, welcomes visitors, and more.
  • Handles supplies: monitors and maintains current inventory levels, restocks items as necessary, organizes supply cabinets.
  • Proactively checks if the office is well maintained: cleanness, supplies, furniture, equipment, etc. Informs employees in charge when something is missing or needs improvement.
  • Helps organize company?s events, trainings, and meetings as needed.
  • Determines the administrative issues and resolves them for smooth office operations.
  • Provides administrative and operations support to the management.
  • Other duties as assigned.
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