Chief of Staff - San Francisco, United States - ProductBoard

ProductBoard

Verified Company

San Francisco, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

We request that this professional be onsite at our offices on 333 Bush Street, San Francisco, whenever Hubert is at the office, which is typically at least three days per week (Mon, Tue, and Thursday)._

We are searching for a passionate, and agile Chief of Staff & Executive Assistant to join Productboard, supporting our Founder and CEO, Hubert Palan, and his executive team.

In this role, you'll help build, refine, and enable best-in-class leadership support. You'll be responsible for a variety of initiatives in support of our CEO's day-to-day business dealings.

We're looking for a positive, empathetic, and optimistic person, who is a decisive problem solver, an organized project manager with a "get it done" attitude, and someone who will thrive in a fast-paced, sometimes ambiguous environment.

On a typical day, you will
:

Manage a lively and constantly evolving calendar
Keeping executive staff meeting minutes and agendas
Act as gatekeeper, time advocate, and liaison creating efficiency and balance for your leaders' schedule
Coordinate internal and external meetings including but not limited to team meetings, offsite, oneonones, speaking engagements, and personal engagements
Working closely with our CEO, helping drive crossfunctional projects and associated timelines.
Working with the executive team to facilitate the deliverables on key executive staff projects.
Manage the tracking and progress of quarterly OKRs
Book all domestic and international travel, taking into account costs, and proper documentation for any international travel using Navan or airlines directly (for both professional and personal travel)
Handle multiple requests for the Executive's time, utilizing strong judgment in prioritizing requests
Format documents and presentations
Run personal projects and errands for our CEO, as needed.
Be a culturecontributor: highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our Executive team as well as special personal life celebrations
Adapt to a fastpaced, constantly evolving environment

About you:

BA/BS or equivalent experience
5+ years of experience as an Executive Assistant, supporting senior executives
Previous experience functioning in a Chief of Staff role is essential
The ability to build strong relationships and a personal network throughout the company (both inperson and remotely)
Excellent calendar management skills, including the coordination of sophisticated meetings
Skillful execution of administrative activities, organization, and process
Adaptable and able to work with limited information and ambiguity
Strong selfstarter that can take a task and run with it with limited supervision from the executive
A proactive approach to problemsolving, helping to anticipate problems and/or needs
Able to maintain high levels of confidentiality
Creative problem solver able to think in an unexpected way
Availability to perform job duties outside of normal business hours when vital (weekends/evenings)
Very strong communication and social skills
Solid understanding or ability to very quickly learn G Suite, Slack, Notion, Zoom, and Navan

Our Tech Stack:

G-Suite
Zoom
Airbase
Slack
Notion
Navan

What's in it for you?:

Be part of building the world's first and best Product Platform that fundamentally changes how our industry approaches the craft of Product Management.
Your customers are going to be the best product teams and minds out there. You will have the opportunity to learn from and advance the work of the best of the best in your field.
Be a part of a growing and innovative, missiondriven company, with the opportunity to shape the future of our product and customer experience, and to define an entire new market category.
Collaborate with a talented and passionate team, dedicated to making products that matter, together.

You can look forward to the following benefits:

Competitive compensation, stock options, company 401k
A budget for your professional development and ongoing learning
Flexible PTO and paid sick days
Life insurance and disability coverage

-
Carrot Fertility Benefits:

1 Volunteer Day per year for you to help causes close to your heart
8 weeks of Paternity leave and 12 weeks of Maternity leave
Mental Wellness Program to support your wellbeing and selfcare
Company contribution to gym and wellness memberships
Commuter benefits
Company contribution and access to bestinclass health benefits and your own Soulmio membership

About Productboard:

Productboard exists to help the best product minds out there make products that matter, together.

We believe we all deserve to live in a world filled with extraordinary products - products that exceed our expectations in both functionality and delight.

That is why we made our purpose-built and customer-centric product management pl