Staff services Analyst - Oakland, United States - State of California

Description

Job Description and Duties

"Love the California coast, the environment, and are you looking for a career in Human Resources?" We're looking for a positive and motivated individual to make an impact in this role by providing employee services in the following:

• Talent management - recruiting new hires and managing employee engagement.
• Human capital management- strategize workforce analysis and succession planning, and diversity, equity and inclusion (DE&I) to meet HR goals.
• Learning and development- educating employees on mandatory, job related, and leadership training so they can grow with the organization and support its objectives.
• Classification and Compensation - Promotes consistency in class descriptions, minimum qualifications, and allocation factors.
• Benefits and Payroll administration - Serve as an expert staff resource responsible for the most difficult and complex benefits payroll issues.
• Compliance - ensuring that policies and procedures follow all applicable federal, state and local regulations.

The State Coastal Conservancy values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive.

We believe the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of protecting and enhancing California's coast and ocean for present and future generations.

The position reports to the SCC Headquarters office located in Oakland, CA, and is eligible for a hybrid telework schedule.

PLEASE NOTE:
Click on the link to complete the

State Coastal Conservancy Recruitment Survey:

This Job Posting will be used for this and other permanent and/or limited term vacancies that may occur at the State Coastal Conservancy during the life of the certification list.

• To apply for this position eligibility exam is required for most, please see the "Special Requirements" section below for more details.
• Applications received without ALL the required items will NOT receive further consideration for this position. SCC will not review attached resumes in lieu of the Employment History section of the State Application (STD 678). Failure to completely fill out the Employment History section of the State Application (STD 678) will result in disqualification.
• The required items for this application package are:
• State Application (STD Please fill out all sections of the application, resume will not be reviewed.
• Copy of diploma and/or transcripts (official/unofficial).
• Cover Letter - Please see below "Required Application Package Documents" section.

You will find additional information about the job in the Duty Statement.

Working Conditions

• Office setting; Monday through Friday; prolonged periods of sitting.
• This position is required to work in-office three days per work week due to HR Operational needs.
• The Conservancy has a telework policy for Headquarter (HQ) employees, that allows staff to telework up to 3 days per week. A computer for teleworking can be provided if needed. All Headquarters employees are currently required to be in the office twice a week. Employees may be required to work in-office more than 3 days for business needs.
• Work on a computer up to 8 hours a day on occasions.
• Ability to lift 15 pounds.
• Work is Indoor, although it may be necessary occasionally to go outdoors.
• May require an employee to work in stressful or time-pressured situations.
• Multitask, meet deadlines, and adjust to changing priorities in a cooperative manner.
• Travel by car or plane, with overnight stays, necessary on occasion.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-431272


Position #(s):

Working Title:
Human Resources Analyst


Classification:

STAFF SERVICES ANALYST
$3, $4,561.00 A

$3, $4,933.00 B

$4, $5,916.00 C

# of Positions:

1


Work Location:
Alameda County


Telework:
Hybrid


Job Type:
Permanent, Full Time

Department Information

The Coastal Conservancy is a state agency that undertakes and supports projects to protect, restore and enhance coastal resources, promote resilience to climate change impacts, and increase opportunities for the public to enjoy the coast.

The Conservancy works along the entire length of California's coast and within the watersheds of rivers and streams that extend inland from the coast.

The Conservancy also works throughout the nine-county San Francisco Bay Area and the entire Santa Ana River watershed.

The Conservancy awards and oversees grants to local governments, other state agencies, nonprofit organizations, and tribes, using various types of funding, including bond funds, federal funds, and mitigation fees.

The Conservancy is a small agency of 81 dedicated, experienced employees who work collaboratively and creatively to achieve the Conservancy's mission.

The Conservancy office is located in Oakland, California, near 12th Street BART.


Department Website:
Special Requirements

To apply for the position as a Staff Services Analyst using list eligibility, you must first take the online Staff Services Analyst exam or Staff Services Analyst (Limited Examination Appointment Program) exam.

Training and Development assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/23/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Coastal Conservancy


Attn:
Gail Ignacio

1515 Clay Street, 10th Floor

Oakland, CA 94612

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Coastal Conservancy

Gail Ignacio

1515 Clay Street, 10th Floor

Oakland, CA 94612

Phone Number:

09:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Degree and/or School Transcripts

• Other -

• Cover letter - Please provide a cover letter describing your interest in and suitability for the position.

  Your cover letter should address the desirable qualifications listed in the announcement above, if applicable, and other information you would like the hiring manager to know.

  Please limit your cover letter to one page. Writing proficiency and content expressed via this cover letter will be used in the application evaluation process.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Proficiency with MS Office (Word, Excel, and Outlook)
• Regular and predictable attendance
• Experience working with managers/supervisors and executive level staff.
• Ability to gather, analyze, and interpret data, and make sound decisions and recommendations.
• Ability to work independently and as a team, juggle multiple priorities complete tasks, follow directions thoroughly, pay attention to detail, and deliver quality work products.
• Research and analyze applicable statutes, regulations, and policies.
• Communicate effectively verbally and in writing.
• Excellent writing skills: ability to prepare comprehensive reports, summaries, presentations, correspondence, and other written documents.
• Ability to be diplomatic, service-oriented, and collaborate well with peers, colleagues, managers, staff, and the public.
• Effective time management skills: ability to be flexible and organize day-to-day priorities and long-term assignments.
• Good organizational skills with the ability to file confidential paperwork expeditiously.
• Deals with individuals in a tactful and professional manner.
• Ability to maintain confidentiality.

Benefits

There are many benefits to joining our team The State of California has a generous benefits package that includes medical, dental, vision coverage, CalPERS pension upon retirement, annual leave, or vacation credit per month, sick leave credit per month, two paid Professional Development Days, 1 paid Personal Holiday, medical/dependent care reimbursement program (pre-tax), pre-tax parking fee program, bicycle commuter program, advancement opportunities, upward mobility, work-life-balance, plus many more.

Effective October 1, 2023, the Mass Transit Rider Reimbursement now allows for 100% reimbursement, up to the monthly exclusion amount provided by IRS.

The monthly exclusion amount for 2023 is $300.

• Pension through CALPERS
• Medical Benefits, including health, Dental | Cal HR ), and Vision | Cal HR ) insurance
• Medical benefits into retirement
• Deferred Compensation options: 401k and 457b
• Leave benefit options (Vacation/Sick or Annual Leave) and Paid Holidays
• Insurance | Cal HR )
• ScholarShare (College Saving Account)
• School Loan forgiveness under the federal Public Service Loan Forgiveness Program

More information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.


Department Website:

Human Resources Contact:
Inge Sorensen

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Helen Kang


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


ADDITIONAL INFORMATION

• Please do not include any confidential information such as social security number, marital status, ethnicity, age, or disability information on any of the documentation uploaded with your online application.
• If the classification you are applying for has an education requirement, transcripts (unofficial or official) or degree will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.
• Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.
• To apply for the position as a Staff Services Analyst position using list eligibility, you must first take the online Staff Services Analyst exam or Staff Services Analyst (Limited Examination Appointment Program) exam.
• You must meet the minimum qualifications of the Staff Services Analyst classification or have transfer or reinstatement eligibility to the Staff Services Analyst classification.
• If you do not hear from us in 5-8 weeks from the final file date, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

IMPORTANT INFORMATION
Applications received without ALL the required items (state application STD. 678 and a copy of diploma and/or transcripts and Cover Letter) will NOT receive further consideration for this position. SCC will not review attached resumes in lieu of the Employment History section of the State Application (STD 678). Failure to fill out the Employment History section of the State Application (STD 678) will result in disqualification.

Please make sure to include a Cover Letter:
Cover Letter - Please provide a cover letter describing your interest in and suitability for the position.

Your cover letter should address the desirable qualifications listed in the announcement above, if applicable, and other information you would like the hiring manager to know.

Please limit your cover letter to one page.

This Job Posting will be used for this and other permanent and/or limited term vacancies that may occur at the State Coastal Conservancy during the life of the certification list.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.