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Assistant Director - Davie, United States - Nova Southeastern University
Description
Job Category:
Exempt Hiring Range:
Pay Basis:
Annually
Subject to Grant Funding?: No
Essential Job Functions:
1. Plans, directs, supervises, and coordinates work activities of subordinates and staff, including hiring, coaching, evaluating, and terminating, all in accordance with university policies and procedures.
2. Monitors daily operating activities of department and makes necessary adjustments in work assignments.
3. Resolves escalated issues and uses career and academic advising expertise to solve complex problems and/or improve processes.
4.
Manages and participates in the development of workshops and sessions on career development and academic advising topics and soft-skill development for the NSU community.
5.
Assists the Assistant Dean and Director for the Center for Academic and Professional Success in formulating strategic business plans for the University, College, and department.
6.
Trains team to assess strengths and weaknesses in students' academic, career, and personal development by identifying factors that enhance or prevent academic progress, examines alternatives based on changing goals, and interprets non-cognitive assessment results to guide students to establish realistic academic and career goals including developing an Individualized Student Success Plan and Portfolio.
7.
Creates and oversees the communication plan to student cohort systematically, frequently, and intentionally through multiple methods, including but not limited to face-to-face meetings, group meetings, college-supported technology solutions, e-mail, telephone, text messages, and social media.
8.
Provides career advisement to students and alumni as to choosing or changing a career direction, planning for graduate school, identifying career goals, establishing a plan of action, writing a resume or cover letter, preparing for an interview, conducting a job or internship search, and other issues related to the career planning process.
9.
Provides academic advising to prospective, new, and returning students, individually or in groups, about the University policies, programs of study, degree options and online resources tools.
10.
Monitors academic progress of students by analyzing progress reports from instructors, determining eligibility and satisfactory progress toward degree, identifying current and potential needs or problem areas, such as helping student's access college resources, including navigating the student portal to attain self-sufficiency in college transactions to support retention; meets or exceeds established retention goals annually.
11.
Works closely with the Academic Office and Student Services to connect students to academic support ( Tutoring and Testing and The Office of Undergraduate Student Success).
12.
Advises staff, students, and faculty on pre-professional advisement services available to undergraduate students; assists with the professional school search, application process, and submittal timelines; collaborates with students in the creation of professional school correspondence materials.
13.
Informs/directs staff and students about university resources such as financial aid, scholarship/grant sources, Academic Services, Wellness Center and/or Psychological Services.
14.
Compiles, maintains, analyzes, and prepares reports on data related to activities such as student engagement and retention, experiential learning, and/or career and academic success, authorizing add/drops, and conducting degree audits.
Keeps advising and career statistics, work schedule and other reporting documents up to date.15.
Oversees team that works closely with the Office of Financial Aid and Academic Records regarding advisees that risk or have failed Satisfactory Academic Progress as defined by the Department of Education.
Works with advisee to create and monitor plans which will allow students to meet federal requirements to continue receiving financial aid.
16. Establishes and maintains relationships with assigned Department Chair/Program Directors to understand and clarify departmental expectations. Maintains current knowledge of all the degree and certificate programs.
17.
Works closely with admissions and financial aid staff to ensure direct reports are trained to advise students (, pre-registration, registration, transcript evaluation and/or develop study plans).
18. Develops and revises informational materials, handbooks, and newsletters for students, departments, and college.
19.
Represents institution and/or assigned program(s) at community and campus events, in meetings with other institution personnel, and during accreditation processes.
20. Oversees a cohort of undergraduate students based on departmental needs.
21. Interprets and explains University and college policies and procedures.
22. Completes special projects as assigned.
23. Performs other duties as assigned or required.
Marginal Job Functions:
Required Knowledge, Skills, &
Abilities:
Knowledge:
1. Personnel and Human Resources – Proficient knowledge of principles and procedures for personnel recruitment, selection, training, and supervision.
2.
Psychology - General knowledge of human behavior and performance, individual differences in ability, personality, and interests; and learning and motivation.
3. Counseling - General knowledge of principles, methods, and procedures for providing career counseling and guidance.4.
Education and Training - General knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
5. General knowledge of database reporting tools.6. Customer and Personal Service – Thorough knowledge of principles and processes for providing customer and personal services.
7. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
Skills:
1. Supervisory skills – Proficient supervisory, training and leadership skills to manage and motivate a large team.
2.
Active Listening - Advanced skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
3. Speaking - Advanced skills in talking to others to convey information effectively.Social Perceptiveness - Advanced skills in being aware of others' reactions and understanding why they react as they do.
4.Critical Thinking - Advanced skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
5. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.6.
Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
7.Active Learning - Proficient skills in understanding the implications of new information for both current and future problem-solving and decision-making.
8.Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
9. Service Orientation - Advanced skills in actively looking for ways to help people.Abilities:
1. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
2. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
3.
Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
4. Ability to maintain confidential information.5. Ability to set expectations and communicate clear feedback to staff.
Physical Requirements and Working conditions: 1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. May be required to work nights or weekends.
5. Travel - Must be able to travel on a daily and/or overnight basis.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7.
May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, mobile devices, and computer keyboards.
Job Requirements:Required Certifications/Licensures:
Required Education:
Bachelor's Degree Major (if required):
Required Experience:
1. Minimum five (5) years or more of career advising experience and/or academic advising experience.
2. Experience in a supervisory role.
Preferred Qualifications: Master's Degree.
Is this a safety sensitive position? No Background Screening Required? No Pre-Employment Conditions:
Sensitivity Disclaimer:
Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
