HR Administrator - Santa Rosa, CA, United States - Community Action Partnership of Sonoma County

Community Action Partnership of Sonoma County Santa Rosa, CA, United States

3 weeks ago

Full time

Description

HR Administrative Assistant
No

SALARY LEVEL:
$22 -$25 per hour/per year
Human Resources

LOCATION:
Main Office/ Hybrid Remote

REPORTS TO:
HR Director

HOURS:
FT M-F 40 hours per week

Date: 03/2024

APPROVED BY:
Human Resources Director

The objective of Community Action Partnership of Sonoma County (Community Action) is to partner with low-income families and individuals to help them to achieve economic and social empowerment, to build community, and to advocate for social and economic justice.

Community Action operates a wide variety of programs benefiting low-income Sonoma County residents.

Our Mission:

CAP Sonoma is a catalyst of equitable transformation, aligning partners and resources to implement values-based, data-driven, community-led solutions that help families reach their full potential.

Our Vision:

We see our Sonoma County transformed into an empowered community of thriving families where every child is raised with joy, justice, and connection.

Our Promise:

CAP changes people's lives, embodies the spirit of hope, improves communities and makes America a better place to live.

We care about the entire community and we are dedicated to helping people help themselves and each other.
Community Action Partnership of Sonoma County is an Equal Opportunity/Affirmative Action Employer.

Affirmative action involves determining areas of workforce under-representation, locating qualified protected class candidates by enlarging the recruiting base and developing the skills they need to succeed in those new positions.

Our obligations in this area stem from not only adherence to various state and federal regulations, but also from our commitment to create a culture of inclusiveness and diversity where members of our community thrive and are able to reach their full potential.

Salary for this position is $22-$25 per hour, depending on experience. Medical insurance through Kaiser or Sutter 80-95% paid by the employer for employee premiums plus 50% paid by the employer for dependent coverage
Elective dental, vision insurance, FSA and Accident insurance.
Employer paid Long-term Disability Insurance
Employee assistance program, CalPerks
3 weeks vacation (4 hours accrued per pay period) based on full time work, increases at 5 years of service
96 hours sick time per year (4 hours accrued per pay period) based on full time work
16 paid holidays
The HR Administrative Assistant is responsible for providing crucial administrative support to our HR department. They will assist with various tasks in the areas of recruitment, record-keeping, and general administrative tasks. They will work closely with the HR team in all areas of HR operations.

This role is vital in supporting communication of various agency events or special celebratory days/holidays, prepping for events and job fairs, working with Executive Assistant to the CEO as needed.

Attends meetings with HR to capture action items, and creates calendar reminders for HR staff follow up, shares notes with appropriate staff and organizes, files, and saves notes appropriately.

Assistance with daily email monitoring and response times.

This support role will not oversee any direct reports and will maintain a close working relationship with the HR Coordinator, HR Generalist, Payroll Accountant, and HR Director, as well as operations and administrative departments.

Digital filing and record- keeping, organization of drive, organization of personnel files
Events assistance and tracking
Retrieves phone messages and forwards appropriately
Creates updates to policies and templates including tracking and communications to employees
Anniversaries- Send email and put pin at front desk
Ticketing system- Daily, Assign tickets, Respond to tickets outside of system if needed, Reach out to non-HR staff if necessary
Prep rooms for HR trainings and meetings
Prep virtual rooms for HR trainings and meetings, Owning meeting Invites, Prepping slides, Creating translation room, Agenda Distributing and attaching agenda to calendar item
Post to all recruiting platforms once job description is approved and complete posting to various sites weekly
Use HRIS system, Paylocity, for job postings, phone screenings, and correspondence to candidates
Translation of documents and policies as needed to support HR
Reminders and assistance with general content of monthly newsletter email
Locate at least one event monthly in the community
Bilingual in English/Spanish
Comfortable speaking to individuals and groups in an in-person and virtual environment
2-5 years of experience in administrative support role
HR experience is not necessary but preferred
Proficient with Excel/Sheets
Some familiarity with HRIS system
Familiar with digital filing systems and record keeping
Data driven
Comfortable with translating documents
2-5 years of experience in administrative support role
Knowledge of Human Resources fundamentals
This job operates in a professional office environment.

use the computer keyboard and mouse, use hands to finger, handle or feel; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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