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Albuquerque

    Administrative Officer - Albuquerque, United States - University of New Mexico

    University of New Mexico
    University of New Mexico Albuquerque, United States

    10 hours ago

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    Description
    Administrative Officer (Div)

    Requisition ID
    req29008

    Working Title
    Administrative Officer (Div)

    Position Grade
    13

    Position Summary

    We are seeking an Administrative Officer to oversee and administer the day-to-day activities and manage and execute administrative, project, and executive support activities of the College of University Libraries and Learning Sciences (CULLS), which is a Level 3 core division of the University. The incumbent will foster connections between the people within the Office and across the College. Specific activities encompass oversight of the Office of the Dean, guiding administrative procedures and documentation, assisting with project management, organizing and facilitating events, and assisting with personnel processing. Supervises one staff and two students. The Administrative Officer reports directly to Associate Dean who is the designated executive officer for CULLS.

    The University Environment

    Founded in 1889, the University of New Mexico sits on the traditional homelands of the Pueblo of Sandia. The original peoples of New Mexico - Pueblo, Navajo, and Apache - since time immemorial, have deep connections to the land and have made significant contributions to the broader community statewide. We honor the land itself and those who remain stewards of this land throughout the generations and also acknowledge our committed relationship to Indigenous peoples. We gratefully recognize our history.

    UNM is a Tier I Research Institution, a Hispanic-serving institution, and the flagship university in a majority-minority state. To support UNM's diverse campus constituents and colleagues, the College affirms its commitment to honor diversity, ensure fairness and access, and create an environment where all employees are treated respectfully. These commitments include the support of the CULLS IDEA (Inclusion, Diversity, Equity, Accessibility) Committee and the College's Anti-Racism statement.

    See the Position Description for additional information.

    Conditions of Employment
    • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
    Minimum Qualifications

    High school diploma or GED;at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

    Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

    Preferred Qualifications
    • Demonstrated commitment to serving a diverse population of students, employees, & community members
    • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
    • Ability to gather data, compile information, and prepare reports.
    • Records maintenance skills.
    • Ability to use independent judgment and to manage and impart confidential information.
    • Ability to analyze and solve problems.
    • Ability to plan, develop, and coordinate multiple projects.
    • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
    • Skill in organizing resources and establishing priorities.
    • Ability to lead and train staff and/or students.
    • Conflict resolution and/or mediation skills.
    • Demonstrated ability to maintain confidentiality.
    • Knowledge of office management principles and procedures.
    • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
    • Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
    • Organizing and coordinating skills.
    • Ability to foster a cooperative work environment.
    • Knowledge of human resources administration principles and practices.
    • Effective verbal and written communication skills.
    • Knowledge of administrative policies and procedures as applied to public academic institutions.
    Additional Requirements

    Campus
    Main - Albuquerque, NM

    Department
    CULLS (107A)

    Employment Type
    Staff

    Staff Type
    Regular - Full-Time

    Term End Date

    Status
    Exempt

    Pay
    Monthly: $3, $6,110.86

    Benefits Eligible
    This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

    ERB Statement
    As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

    Background Check Required
    Yes

    For Best Consideration Date
    4/16/2024

    Eligible for Remote Work

    Eligible for Remote Work Statement

    Application Instructions

    Only applications submitted throughthe official UNMJobs site will be accepted.If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
    Required documents: resume and cover letter. Please describe how you meet the preferred qualifications in your cover letter.

    Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

    The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

    The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.
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