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Albuquerque

    department secretary - ALBUQUERQUE, United States - University of New Mexico - Hospitals

    University of New Mexico - Hospitals
    University of New Mexico - Hospitals ALBUQUERQUE, United States

    5 hours ago

    Default job background
    Healthcare
    Description

    Get extra pay on top of your salary:

    • 17% more on weekday nights
    • 26% increase on weekend nights
    • 15% bonus for weekend day shifts

    Leave your cell phone and smart devices at home for this role at MDC, unless for medical reasons.

    Department: MDC Bern Co Contract
    FTE: 1.00
    Job Type: Full Time
    Shift: Days

    Role Overview: As a part of the team, your main responsibilities include handling secretarial and administrative tasks like managing calls, preparing documents, welcoming visitors, organizing meetings, maintaining files and executing special projects when needed. Safeguard confidential information related to employees, performance management, and compliance with laws and regulations. Ensure compliance with company policies and procedures. This position does not involve direct patient care.

    Key responsibilities:

    • Screen and direct phone calls for supervisors and team members
    • Communicate with external contacts to gather information and arrange meetings
    • Build and maintain positive relationships with patients, visitors, physicians, and colleagues
    • Operate office equipment and manage supplies
    • Classify and file documents
    • Respond to inquiries about departmental activities
    • Handle incoming and outgoing mail
    • Deliver quality service and seek ways to enhance processes
    • Prepare and submit biweekly timesheets for payroll
    • Establish and maintain filing systems
    • Create administrative reports and distribute them
    • Organize meetings and appointments for superiors
    • Order and organize office supplies
    • Perform confidential typing tasks
    • Participate in educational programs for professional growth
    • Adhere to the core commitments of patient-centered care

    Requirements

    Education:

    • High School diploma or equivalent

    Experience:

    • Proficiency in computer word processing programs
    • 3 years of relevant experience

    Preferred: Fluency in English and any of the following languages: Spanish, Keres, Tewa, Tiwa, Towa, Zuni, or Navajo

    Credentials: Not Applicable/Not Required

    Physical Requirements:
    Sedentary work involving minimal physical effort, such as lifting up to 10 pounds and occasional walking or standing.

    Working Conditions: Low to no physical risk in an office environment.

    Department: Administrative Services Clerical

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