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    Office Management Associate - New York, United States - Magic Spoon

    Magic Spoon
    Magic Spoon New York, United States

    6 days ago

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    Contract
    Description

    Magic Spoon reimagines your favorite childhood breakfast into a high-protein, grown up cereal to power your days. Since launching in 2019, we've become one of the fastest growing DTC brands, Forbes called us "the future of cereal", TIME Magazine named us in their Top 100 inventions, and we've launched in cereal aisles nationwide in Target, Walmart, Kroger, Albertsons, & more.

    We're looking for an Office Management Associate, 3 days per week, Tuesday - Thursday, from 8:30AM - 4:30PM, to join our growing team. We're searching for an organized, food/CPG/restaurant loving individual to be responsible for leading the smooth operation of the office environment. This position requires a hands-on, proactive and detail-oriented professional who is able to handle office administration and contribute to fostering a positive workplace culture. This is a contract role, with potential to extend to full time perm.

    As Office Management Associate you'll:

    • Maintain a clean and organized office environment, including stocking the kitchen, tidying communal spaces and unloading dishwashers
    • Manage all office operational needs, including weekly catering, merchandise, kitchen and office supplies inventory ordering & organization, and other administrative responsibilities
    • Manage reception and guest & candidate experience in the office, including management of key card and guest access
    • Support People Operations Manager with organization and execution of all team events, both in office and off-sites, including team calendar management
    • As required, work with cleaning staff & third-party office supply and service vendors, and office security & emergency preparedness
    • Act as day to day point person with property/building management and subcontractors, ensuring the office is always in working order and up to code and resolving issues quickly
    • Support People Operations Manager with office related onboarding processes
    • Oversee office and C-Suite team shipping accounts, receive, send, unpack and distribute mail and deliveries as necessary
    • Support team (including the C-Suite) in coordination of large company and executive board meetings, both virtual and onsite and including any catering and conference room technology support
    • Collaborate on the management of the office expense budget and report monthly to the People Operations Manager and the Chief of Staff & Head of BizOps
    • Proactively update and evolve systems and protocols for efficiency and success

    Requirements

    • 0-2 years of professional experience in business administration, assistant role, reception, People/HR, office management or other relevant field —preferably in a startup environment and/or in a small to medium-sized company
    • Experience working within an in person office environment
    • Is able to be in office (Tribeca) 3 days per week, Tuesday - Thursday, from 8:30AM - 4:30PM - with some occasional hours outside of this window
    • Proficiency in Google Suite and Microsoft Office Suite (including Excel, Google Cal and Google Sheets)
    • You thrive and excel in a fast-paced and delivery driven environment
    • A team player with a hands on, can-do-anything attitude
    • Strong proven communication, problem solving and interpersonal skills
    • Detail-oriented and always thinking at least one step ahead
    • An autonomous and driven self-starter
    • Excellent time management and ability to prioritize numerous tasks, with proficiency handling multiple short- and long-term projects at once
    • Enjoys tracking, systems and organization
    • Well spoken, courteous and professional
    • May be required to lift up to 25 lbs infrequently
    • A passion for all things CPG, restaurants, food & drink

    What we value:

    Hold on to the Dream Adult life shouldn't be boring, prioritize your work/life balance, we can build a world-class company and have fun doing it

    Don't miss the bowl for the loops We're all working towards the same big goals, prioritize collaboration over ego, politics, or possessiveness

    Be a Fruit Loop in a world of Cheerios Bring your whole, unique self to work, celebrate and care for everyone

    Pour your own don't be afraid to spill a little We trust you, use your best judgment to make decisions. Mistakes are inevitable, let's learn from them

    Benefits

    • Competitive salary
    • Catered lunch in office
    • Unlimited cereal

    Magic Spoon is committed to building a company that not only represents, but includes, individuals across different backgrounds and perspectives. Everyone deserves an equal seat at the breakfast table. Magic Spoon intends to offer competitive base pay within the stated range, dependent on job-related, non-discriminatory factors such as experience, skills, and qualifications. The anticipated hourly salary range for this role is $25-30 an hour, DOE.

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