Executive Assistant - Pasadena, United States - East West Bank

East West Bank
East West Bank
Verified Company
Pasadena, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Overview:
Primarily responsible for providing direct administrative support, oversight, and organization in a professional and efficient manner.

Individual is experienced in working in a corporate environment and handling a wide range of executive support related tasks and to work independently with little or no supervision.

Individual is exceedingly well organized, flexible and enjoy the administrative challenges of supporting a senior executive.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.


Responsibilities:


  • Anticipates the needs and applies strategic business thinking to support the Team and Executive.
  • Makes appropriate, informed decisions regarding the Executive's availability.
  • Manages a complex calendar, scheduling meetings and events using MS Outlook,
  • Coordinates corporate meetings, departmental functions, and detailed travel arrangements at domestic and international level.
  • Schedule calls with varying levels of internal/external customers
  • Develops and prepares reports, diagrams, charts, documents, and presentations for department staff as directed.
  • Pull and prepare highly confidential reports daily by obtaining additional information from other departments as needed. Preparation of quality presentations as needed.
  • Screen calls.
  • Processes correspondence, files, records and minutes, and performs other specific duties for management staff.
  • Perform other duties and special projects as needed.

Competencies:

  • Dealing with Ambiguity
  • Interpersonal Savvy
  • Time Management
  • Conflict Management
  • Priority Setting
  • High Energy in dealing with clients and employees.
  • Written Communications
  • Proactive and innovative

Qualifications:

  • 10+ years plus related experience and/or training
  • Expert in Microsoft Excel, Word, Power Point, and Outlook

Compensation:
The base pay range for this position is USD $80,000.00/Yr. - USD $95,000.00/Yr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.
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